JOB DESCRIPTION

Invoice Administrator - Contract / Long-Term

Build an Aviation Career You’re Proud Of

Build your career with integrity by working at a company that doesn’t just treat you like a number. You’ll get the tools to do things right in a clean and safe work environment and the trust to fix any issue that comes your way. Our on-the-job training and team of experts mean you’ll be set up for success.

Your work ties us all together, helping our teams function and operate. Experience opportunities to learn and be a part of an organization that has your back. And with competitive compensation and total rewards, you’ll also enjoy our great perks.

As an Invoice Administrator , you'll be accountable for reviewing work orders and creating invoices, credit memos, and other similar documentation. This position is primarily responsible for preparing and issuing invoices to our customers. Under direct supervision, this function will complete defined tasks in accordance with standard operating procedures. The position requires strong attention to detail, an intense focus on customer satisfaction, the ability to identify opportunities for process improvement, and the ability to implement changes in a timely and organized manner.

What you'll do:

• Prepare and analyze preliminary invoices.
• Resolve work order and invoice issues by interfacing, researching, and coordinating with Supply Chain, Accounts Payable, Customer Support, and Work Order Administration Center.
• Work with Customer Project Managers to collect documentation required to process invoices and to resolve invoice collection issues.
• Review supporting documents to confirm accuracy of invoices.
• Send invoices to customers through various channels (mail, email, customer portals).
• Investigates and resolves customer questions; follows up to ensure resolution.
• Research and processes additional billings and credit memos to original invoices.
• Properly applies guidelines and pricing in accordance with OEM and warranty coverage programs.
• Maintain billing work order files per document retention policies.
• Communicate metrics and information related to invoicing (status, unresolved issues, billing days, etc.) to management team.
• May perform other duties as required.

Requirements:

• Must be authorized to work in the US.
• High School Diploma.
• Two years of post-secondary education in accounting or related field. Coursework with Business/Accounting emphasis desirable.
• Minimum of 3 years experience in a finance, accounting, billing or administrative/clerical business environment.
• Proficiency in Microsoft Office. Excel skills required.
• Proficient typing skills (at least 40 WPM).
• Strong detail orientation, math skills, analytical skills, organization skills, good interpersonal skills, oral and written communication skills.
• Ability to utilize a calculator, computer keyboard, and telephone is essential.
• Able to maintain confidentiality regarding customer, client, and employee information.
• Positive attitude and willingness to learn.
• Ability to follow and execute standard operating procedures and departmental guidelines.

Preferred Characteristics:

• Experience with an AS400 system is desirable.
• Be highly organized and have a history of multi-tasking and achieving results, including an ability to balance multiple tasks within deadlines.

Benefits that make life better:

• Comprehensive Healthcare
• 401(k) with 100% company match; up to 5% vested
• Paid Time Off starting on day one
• Bonus opportunities
• Health- & Dependent Care Flexible Spending Accounts
• Short- & Long-Term Disability
• Life & AD&D Insurance
• Learning & Training opportunities

ABOUT US

Raising the Standard of Excellence since 1911

With over a century of proven excellence, StandardAero has become an industry leader in MRO services and customized solutions in the aerospace field. Our shared values and learning-based culture inspire our team to exceed their potential and power our customers’ missions worldwide. With on-the-job training, advancement opportunities, and excellent benefits, StandardAero invites you to experience a fulfilling and meaningful career with us.

Inclusivity Is Our Standard

It is StandardAero’s policy to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex (including transgender status, sexual orientation, and pregnancy) sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Our supportive environment celebrates diversity with no room for harassment or discrimination of any kind. We invite you to bring your authentic self to our team and experience our welcoming culture.

The world's Leading Independent MROs: StandardAero founded in 1999 is a leading provider of maintenance, repair and overhaul (MRO) services including engine R&O, airframe R&O, engine component repair, engineering services, interior completions and paint application