Intern-Project Assistant I - (YUL2100.1) Job Details Back to Search Results Intern-Project Assistant I - (YUL2100.1) Job Title Intern-Project Assistant I Subsidiary Name Yulista Aviation, Inc. Location Huntsville, AL 35806 US (Primary) # of Hires Needed 2 Education Some College Coursework Completed Career Level Internship Shift Type First Shift Job Type Temporary Exemption Type Non-Exempt Percentage of Time Willing to Travel 0 - 10% Job Description JOB SUMMARY: This position participates in Calistas 10-week Summer Internship Program from May 24, 2018-August 3, 2018. The Project Assistant provides entry level support to the Project Management team. The Project Assistant works under the supervision and direction of the Project Lead and/or Project Manager. ESSENTIAL FUNCTIONS: Planning, monitoring, coordinating, and reviewing all aspects of assigned projects. Supports team leadership in accomplishing their duties and responsibilities. Identify issues/concerns/challenges with project and recommend viable solutions. Assist with support the review and analysis of budgets. Support the development and submission of proposals. Quote and order parts, materials and supplies, receipt and distribution of incoming inventory to meet schedule and cost requirements. Provide procurement support for multiple programs by tracking material purchases and making arrangements with the purchasing department to expedite materials when necessary. Prepare professional correspondence and interface with Government customer. At the direction of the Project Manager, assist/coordinates activities and groups to ensure timely delivery of project deliverables. Adheres to company policies and procedures in preparing, collecting, recording, and maintaining project data. Gather and submit weekly/monthly status reports and other contractual obligations to meet project performance requirements and customer expectations. Develops CDRL requirements, IPMRs, IMSs & Monthly Project Assessment reports as needed. Develops reports and correspondence as required to supervisor. Assists Program Manager, Project Coordinator and/or Lead with Excel Spreadsheets, Word documents and PowerPoint presentations. Responsible for general administrative duties, such as: filing, scanning, photocopying, typing, and data entry. Prepares meeting minutes for projects. Set-up and clean-up for events and meetings. Ability to maintain calendar and schedule appointments and/or conference rooms. May provide backup coverage for receptionist and front desk duties as required. Perform other duties as assigned. SUPERVISORY FUNCTIONS: This position has no supervisory responsibilities. Job Requirements KNOWLEDGE, SKILLS, & ABILITIES: Basic to Intermediate computer skills; specifically using Microsoft Office Suite; ability to learn additional computer skills or software programs. Basic knowledge of Microsoft Project is preferred Ability to enter data accurately into databases. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence Interpersonal skills to work effectively and cooperatively with all levels of management and staff. Will also routinely interact with external stakeholders such as customers, vendors, suppliers, shipping companies, etc. Must represent Yulista Aviation, Inc. in a professional manner at all times. Must be trustworthy will handle confidential information routinely Must possess effective oral and written communication skills to clearly communicate information to others. Ability to use general office equipment such as fax, phone, copier, scanner, printers, etc. Ability to follow a process. Professional customer service skills, including active listening, prompt service and follow-up. Strong problem-solving skills; ability to draw conclusions and make recommendations for problem resolution Ability to learn and understand corporate policies and procedures and how they relate to Yulista Aviation, Inc.s goals. Ability to perform basic mathematical computations. High degree of self-motivation and the ability to work independently Ability to multi-task. QUALIFICATIONS: High School Diploma or equivalent. Enrollment in a Bachelors Degree program in a related field. Strong analytical skills and ability to apply logic with good follow-through. Detail oriented with excellent communication skills, both verbal and written. Must be reliable and responsible with abilities to work independently. Strong academic performance preferred. Leadership abilities. Must have the ability to obtain and maintain a Government Security Clearance Must possess a GPA of at least 2.0, and be in good academic standing. Valid current Alaska Drivers License with good driving record preferred. Ability to pass a background and drug screening. WORKING ENVIRONMENT: The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Yulista Aviation, Inc. has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes, and occasional overtime for immediate field support or bid processing may be necessary. PHYSICAL/VISUAL/MENTAL/ENVIRONMENTAL DEMANDS: The demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Physical Effort: Frequent standing, talking, lifting and carrying up to 10 lbs., hand/eye coordination, and fine manipulation. Visual Acuity: Frequent close/peripheral vision, and depth perception. Mental Effort: Frequent analytical thinking, verbal/written communication, handling stress and emotions, concentrating on tasks, remembering details, and making decisions. Environmental Factors: Frequently working alone. PREFERENCE STATEMENT: Preference will be given to Calista shareholders and their descendants and spouses, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2003-2(i). Additionally, Yulista Aviation, Inc.s policy is to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, genetic information, citizenship or other protected status. When applicable, Yulista Aviation, Inc.s policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits. REASONABLE ACCOMMODATION: It is Calista Corporations business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. Apply to this Job Send to a Friend