ADMINISTRATIVE ASSISTANT

Administrative Assistant to provide administrative support to the Securitized Products Trading & Sales team.

Salary / Rate Minimum: $70,000

Salary / Rate Maximum: $85,000

THE MINIMUM AND MAXIMUM SALARY/RATE INFORMATION ABOVE INCLUDE ONLY BASE SALARY OR BASE HOURLY RATE. IT DOES NOT INCLUDE ANY ANOTHER TYPE OF COMPENSATION OR BENEFITS THAT MAY BE AVAILABLE.

Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality, and innovation behind us. We've helped millions of individuals and businesses thrive, creating financial and digital solutions that the world now takes for granted. An important and growing presence in the USA, we offer careers providing endless opportunity.

WORKING FLEXIBLY

We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognizes and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life. If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to business needs.

We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. Please discuss the detail of the working pattern options for the role with the hiring manager.

WHAT WILL YOU BE DOING?

•     Maintain and update appointment calendar

•     Organize travel arrangements and itinerary

•     Process expense reports 

•     Facilitate invoicing through the Coupa system

•     Liaise with areas of the Barclays Group globally

•     Raise requests (IT equipment / software, etc.)

•     Facilitate new employee set-ups – including PC set-ups, software installations, and raising appropriate tickets to acquire access to relevant systems for the new hire 

•     Prepare presentations as directed

WHAT WE’RE LOOKING FOR:

•     Administrative experience with travel, organizing meetings

•     BA/BS degree 

•     Solid interpersonal skills; excellent written and verbal communications skills

•     Ability to work in a time-sensitive environment

•     Ability to manage and prioritize tasks with a strong attention to detail 

•     Ability to maintain confidential information

SKILLS THAT WILL HELP YOU IN THE ROLE:

•     Excellent computer skills (Outlook, Excel, PowerPoint)

WHERE WILL YOU BE WORKING?

You will be working at our Americas Headquarters at 745 Seventh Avenue. This 32-story office tower is located in Times Square in the heart of Manhattan and features a cafeteria, fitness center and state-of-the-art LED signage on the facade of the building.

We’re a global, vital and highly respected financial organisation with an inspiring Purpose. Operating in 50 countries and employing around 83,000 people across the world, we help communities, individuals and businesses thrive. And we’ve created financial solutions and technology that the world now takes for granted. A career with us can offer incredible variety, depth and breadth of experience, and the chance to learn from some of the best minds in technology and finance.