Executive Assistant
New York

As a Barclays Executive Assistant, you’ll provide full secretarial support in Investment Banking, schedule/coordinate meetings & events, help maintain busy appointment calendars, and arrange and coordinate travel schedules & reservations. This is an exciting opportunity to be answering, screening, routing telephone calls, responding to inquiries from internal & external clients, and liaising with senior level individuals throughout the firm.

Salary / Rate Minimum: $75,000
Salary / Rate Maximum: $101,000

The minimum and maximum salary/rate information above include only base salary or base hourly rate. It does not include any another type of compensation or benefits that may be available.

Barclays is one of the world's largest and most respected financial institutions, established in 1690, with a legacy of success, quality, and innovation. We've helped millions of individuals and businesses thrive, creating financial and digital solutions that the world now takes for granted. An important and growing presence in the USA, we offer careers providing endless opportunity.

Colleagues who have applied for 'onsite' roles are expected to work four or five days a week at the selected workplace, contingent upon their specific role and business area requirements. If you're applying for a position, please discuss the working pattern specifics with the hiring manager. It's important to note that we are constantly adapting our working environment, and as a result, working arrangements can be adjusted with reasonable notice to align with our business needs.

What will you be doing?

• Providing a high level of administrative assistance to investment banking teams
• Carrying out duties including facilities management, security, building access, parking passes, local vendors
• Assisting with office onboarding/orientation to new hires and business continuity
• Scheduling and coordinating meetings/events while maintaining busy appointment calendars
• Answering, screening, and routing telephone calls while responding to inquiries from internal and external clients
• Preparing and tracking T&E expenses, as well as arranging and coordinating travel schedules and reservations, including flights, hotels, ground transportation, etc
• Leading as back up for other assistants in the office and handling special projects as they arise
• Handling correspondence, including drafting replies and composing letters and memos

What we’re looking for:

• Two to four years, or more, of administrative experience in investment banking industry preferred
• Experience working with senior level executives in a corporate setting
• Availability to work from 8:30 a.m. to 5:30 p.m. and available to provide assistance on off-hours as needed
• Excellent computer skills including Microsoft Word for Windows, Excel, PowerPoint and Outlook essential

Skills that will help you in the role:

• High energy level with a positive attitude
• Ability to work well under pressure in a fast-paced, demanding environment
• Flexible, adaptable, and a team player
• Ability to use independent judgment to achieve defined results, e.g. screen and route telephone calls and manage heavy scheduling, with minimum guidance

Where will you be working?

You will be working at our Americas Headquarters at 745 Seventh Avenue. This 32-story office tower is located in Times Square in the heart of Manhattan and features a cafeteria, fitness center and state-of-the-art LED signage on the facade of the building.

We’re a global, vital and highly respected financial organisation with an inspiring Purpose. Operating in 50 countries and employing around 83,000 people across the world, we help communities, individuals and businesses thrive. And we’ve created financial solutions and technology that the world now takes for granted. A career with us can offer incredible variety, depth and breadth of experience, and the chance to learn from some of the best minds in technology and finance.