Executive Assistant

As a Barclay’s Executive Assistant, you will provide full secretarial support in Investment Banking. You will schedule and coordinate meetings and events and help maintain busy appointment calendars. You will also be arranging and coordinating travel schedules and reservations. Lastly, you will be in charge of answering, screening, and routing telephone calls and responding to inquiries from internal and external clients and liaise with senior level individuals throughout the firm.

Salary / Rate Minimum: 65,000

Salary / Rate Maximum: 85,000

The minimum and maximum salary/rate information above include only base salary or base hourly rate. It does not include any another type of compensation or benefits that may be available.

Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality and innovation behind us. We've helped millions of individuals and businesses thrive, creating financial and digital solutions that the world now takes for granted. An important and growing presence in the USA, we offer careers providing endless opportunity.

We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. Please discuss the detail of the working pattern options for the role with the hiring manager.

What will you be doing?

• Providing a high level of administrative assistance to investment banking teams (8+ people)
• Scheduling and coordinating meetings/events, and maintaining busy appointment calendars
• Answering, screening, and routing telephone calls; responding to inquiries from internal and external clients and liaising with senior level individuals throughout the Firm
• Acting as back up for other assistants in the office
• Handling correspondence, including drafting replies and composing letters and memos
• Arranging and coordinating travel schedules and reservations, including flights, hotels, ground transportation, etc
• Preparing and tracking T&E expenses actively
• Handling special projects as they arise

What we’re looking for:

• Over two years of administrative experience in investment banking industry preferred
• Experience working with senior level executives in a corporate setting
• Excellent computer skills including Microsoft Word for Windows, Excel, PowerPoint, and Outlook essential

Skills that will help you in the role:

• High energy level
• Positive attitude
• Ability to work well under pressure in a fast-paced, demanding environment
• Flexible; adaptable; team player

Where will you be working?

You will be working at our 155 Linfield Drive, Menlo Park location. This idyllic office space is surrounded by beautifully landscaped grounds and courtyards, and provides access to secured underground parking stalls plus surface parking. You will be within walking distance to Palo Alto and are less than 2 miles from downtown Menlo Park, which has a great atmosphere with lots of coffee shops and parks surrounding the immediate area. Additionally, this office space has excellent access to Highway 101 and is conveniently located to both San Francisco and San Jose International airports.

We’re a global, vital and highly respected financial organisation with an inspiring Purpose. Operating in 50 countries and employing around 83,000 people across the world, we help communities, individuals and businesses thrive. And we’ve created financial solutions and technology that the world now takes for granted. A career with us can offer incredible variety, depth and breadth of experience, and the chance to learn from some of the best minds in technology and finance.