EXECUTIVE ASSISTANT- REAL ESTATE

As a Barclay’s Executive Assistant, you will provide full secretarial assistance in Investment Banking. You will schedule and coordinate meetings and events and help maintain busy appointment calendars. You will be arranging and coordinating travel schedules and reservations. Working with answering, screening, and routing telephone calls and responding to inquiries from internal and external clients and liaise with senior level individuals throughout the firm.  

Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality and innovation behind us. We've helped millions of individuals and businesses thrive, creating financial and digital solutions that the world now takes for granted. An important and growing presence in the USA, we offer careers providing endless opportunity.

Salary / Rate Minimum: $75,000

Salary / Rate Maximum: $95,000

The minimum and maximum salary/rate information above include only base salary or base hourly rate. It does not include any another type of compensation or benefits that may be available.

WORKING FLEXIBLY

We’re committed to providing a supportive and inclusive culture and environment for you to work in. This environment recognizes and supports ways to balance your personal needs, alongside the professional needs of our business. Providing the opportunity for all our employees, globally to work flexibly empowers each of us to work in a way that suits our lives as well as enabling us to better service our customers’ and clients’ needs. Whether you have family commitments or you’re a carer, or whether you need study time or wish to pursue personal interests, our approach to working flexibly is designed to help you balance your life. If you would like some flexibility, then please discuss this with the hiring manager, and your request will be reviewed subject to business needs.

We are currently in the early stages of implementing a hybrid working environment, which means that many colleagues spend part of their working hours at home and part in the office, depending on the nature of the role they are in. Please discuss the detail of the working pattern options for the role with the hiring manager.

WHAT WILL YOU BE DOING?

•     Providing a high level of administrative assistance to investment banking teams (8+ people)

•     Scheduling and coordinating meetings/events, maintaining busy appointment calendars

•     Answering, screening, and routing telephone calls; responding to inquiries from internal and external clients and liaising with senior level individuals throughout the Firm

•     Acting as back up for other assistants in the office

•     Handling correspondence, including drafting replies and composing letters and memos

•     Arranging and coordinating travel schedules and reservations, including flights, hotels, ground transportation, etc  

•     Preparing and tracking T&E expenses

•     Handling special projects as they arise

WHAT WE’RE LOOKING FOR:

•     Over two years of administrative experience in investment banking industry preferred

•     Experience working with senior level executives in a corporate setting

•     Excellent computer skills including Microsoft Word for Windows, Excel, PowerPoint and Outlook essential

SKILLS THAT WILL HELP YOU IN THE ROLE:

•     High energy level

•     Positive attitude

•     Ability to work well under pressure in a fast-paced, demanding environment

•     Flexible; adaptable; team player

WHERE WILL YOU BE WORKING?

You will be working at our Americas Headquarters at 745 Seventh Avenue. This 37-story office tower is located in Times Square in the heart of Manhattan and features a cafeteria, fitness center and state-of-the-art LED signage on the facade of the building.

We’re a global, vital and highly respected financial organisation with an inspiring Purpose. Operating in 50 countries and employing around 83,000 people across the world, we help communities, individuals and businesses thrive. And we’ve created financial solutions and technology that the world now takes for granted. A career with us can offer incredible variety, depth and breadth of experience, and the chance to learn from some of the best minds in technology and finance.