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VP Regulatory Affairs

Toyota Tsusho America, Inc.

VP Regulatory Affairs

Georgetown, KY
Paid
  • Responsibilities

    ESSENTIAL DUTIES AND RESPONSIBILITIES:

    PAYROLL:

    • Ensures accurate and timely processing of the biweekly payroll for hourly and salaried employees;
    • Researches system innovations to determine the most effective and efficient procedures for time and labor reporting, payroll processing, time keeping devices, leave and attendance management;
    • Provides necessary information and documentation for all audits related to employees, payroll and/or benefits (i.e. 401k, annual company audit, wage and hour, etc.);
    • Establish controls and auditing practices to ensure regulatory compliance with ERISA, DOL, HIPAA, etc.;
    • Responsible for generating and verifying all employee W-2’s at year-end, corrective W-2C’s and amendments;
    • Continuously seeks ways to improve existing processes and programs through the use of technology;
    • Work directly with the vendors as needed for troubleshooting and evaluation of system updates;
    • Establish and maintain end-to-end reporting requests, creation, and processes to develop a best practice approach to report delivery. Completes routine and ad hoc reports;   
    • Helps determine payroll processing guidelines, policies, and procedures and periodically conducts training for Human Resources staff and eTIME approvers;
    • Compile and submit data to Accounting as needed, including but not limited to, PTO accruals.
    • Lead the company’s annual Form 1094-C and 1095-C initiatives;
    • Completes employee wage and employment verifications.

     

     401(K) ADMINISTRATION:

    • Process QDROs, loans, withdrawals and terminations;
    • Creates, calculates and makes timely deposits for deferrals, company match and profit share;
    • Train subsidiaries regarding their tracking and submission of data related to payroll and the 401(K) plan;
    • Perform nondiscrimination and other compliance testing;
    • Ensure 401(K) plan is operating under the terms of the plan document;
    • Work with Finance to ensure payroll and 401(K) funding is error-free and timely;
    • Create and distribute communications and arrange educational opportunities for the employees.

     

    Required Skills

    • In-depth knowledge of payroll laws and regulations and other related areas of compliance;
    • Multi-state payroll processing experience desired;
    • Solid understanding of accounting theories and practices, and previous general ledger and journal entry experience;  
    • Experience with ADP timekeeping systems, with an emphasis on reporting and data integrity;
    • Capacity to plan, prioritize, and manage multiple projects in a fast-paced environment;
    • Excellent interpersonal and communication skills with outstanding customer service skills;
    • Must be highly motivated, able to work independently and as a member of a team;
    • Ability to maintain a high level of confidentiality;
    • Familiarity with manufacturing and industrial settings is helpful;
    • Ability to meet deadlines and sort through information in order to resolve complex and abstract issues, and reconcile complicated and detailed data;
    • Solid understanding of IRS & state record retention regulations;
    • Commitment to task, able to maintain composure during stressful situations.

      

    Required Experience

    • Bachelor’s degree with 3 – 6 years of relevant HR experience, or equivalent combination of education and experience, specifically in the areas of payroll processing and/or benefits;
    • Previous use of ADP products desired;
    • APA certification preferred;
    • Advanced Microsoft Office skills.
  • Qualifications
    • In-depth knowledge of payroll laws and regulations and other related areas of compliance;
    • Multi-state payroll processing experience desired;
    • Solid understanding of accounting theories and practices, and previous general ledger and journal entry experience;  
    • Experience with ADP timekeeping systems, with an emphasis on reporting and data integrity;
    • Capacity to plan, prioritize, and manage multiple projects in a fast-paced environment;
    • Excellent interpersonal and communication skills with outstanding customer service skills;
    • Must be highly motivated, able to work independently and as a member of a team;
    • Ability to maintain a high level of confidentiality;
    • Familiarity with manufacturing and industrial settings is helpful;
    • Ability to meet deadlines and sort through information in order to resolve complex and abstract issues, and reconcile complicated and detailed data;
    • Solid understanding of IRS & state record retention regulations;
    • Commitment to task, able to maintain composure during stressful situations.