ESSENTIAL DUTIES AND RESPONSIBILITIES:
PAYROLL:
- Ensures accurate and timely processing of the biweekly payroll for hourly and salaried employees;
- Researches system innovations to determine the most effective and efficient procedures for time and labor reporting, payroll processing, time keeping devices, leave and attendance management;
- Provides necessary information and documentation for all audits related to employees, payroll and/or benefits (i.e. 401k, annual company audit, wage and hour, etc.);
- Establish controls and auditing practices to ensure regulatory compliance with ERISA, DOL, HIPAA, etc.;
- Responsible for generating and verifying all employee W-2’s at year-end, corrective W-2C’s and amendments;
- Continuously seeks ways to improve existing processes and programs through the use of technology;
- Work directly with the vendors as needed for troubleshooting and evaluation of system updates;
- Establish and maintain end-to-end reporting requests, creation, and processes to develop a best practice approach to report delivery. Completes routine and ad hoc reports;
- Helps determine payroll processing guidelines, policies, and procedures and periodically conducts training for Human Resources staff and eTIME approvers;
- Compile and submit data to Accounting as needed, including but not limited to, PTO accruals.
- Lead the company’s annual Form 1094-C and 1095-C initiatives;
- Completes employee wage and employment verifications.
401(K) ADMINISTRATION:
- Process QDROs, loans, withdrawals and terminations;
- Creates, calculates and makes timely deposits for deferrals, company match and profit share;
- Train subsidiaries regarding their tracking and submission of data related to payroll and the 401(K) plan;
- Perform nondiscrimination and other compliance testing;
- Ensure 401(K) plan is operating under the terms of the plan document;
- Work with Finance to ensure payroll and 401(K) funding is error-free and timely;
- Create and distribute communications and arrange educational opportunities for the employees.
Required Skills
- In-depth knowledge of payroll laws and regulations and other related areas of compliance;
- Multi-state payroll processing experience desired;
- Solid understanding of accounting theories and practices, and previous general ledger and journal entry experience;
- Experience with ADP timekeeping systems, with an emphasis on reporting and data integrity;
- Capacity to plan, prioritize, and manage multiple projects in a fast-paced environment;
- Excellent interpersonal and communication skills with outstanding customer service skills;
- Must be highly motivated, able to work independently and as a member of a team;
- Ability to maintain a high level of confidentiality;
- Familiarity with manufacturing and industrial settings is helpful;
- Ability to meet deadlines and sort through information in order to resolve complex and abstract issues, and reconcile complicated and detailed data;
- Solid understanding of IRS & state record retention regulations;
- Commitment to task, able to maintain composure during stressful situations.
Required Experience
- Bachelor’s degree with 3 – 6 years of relevant HR experience, or equivalent combination of education and experience, specifically in the areas of payroll processing and/or benefits;
- Previous use of ADP products desired;
- APA certification preferred;
- Advanced Microsoft Office skills.