Calvin University is seeking a part time Operations Coordinator for the Calvin Theater Company. This position manages all business aspects of the Calvin Theater Company including contracts and licenses, financial matters (budgets, expenditures, student wages), publicity, and schedules. The position also coordinates theatrical offerings with other arts offerings across campus.

SCHEDULE: part time, about 20 hours per week. 

 ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1. Manage all financial aspects of the Calvin Theater Company including expenditures, revenues, and wages and hires. Develop and maintain a budget for each CTC show.
2. Supervise technical director and costume stitcher, including completing annual PDPs.
3. Manage contracts and licenses for plays.
4. In coordination with the CTC artistic director, contract and schedule seasonal/production hires (director, lights, set design, workshops, etc.)
5. Working in coordination with CTC’s artistic director, the CTC student publicity team, and the Calvin Arts Administrative Manager, develop and manage publicity for CTC performances (Social media, radio spots, website, poster, program, Calvin Calendar, etc.)
6. Develop a season calendar for CTC (audition schedules, rehearsal schedules, performances, special events, etc.) in coordination with the CTC artistic director and the Arts Administrative Manager.
7. Working in coordination with the CTC technical director and artistic director, arrange for rentals of theatrical spaces.
8. Working in coordination with the CTC technical director and artistic director, work with physical plant and CIT regarding repairs and upgrades to theatrical spaces.
9. Assist with student recruitment, grant-making, and revenue-generating projects, as appropriate.
10. Develop and enact a plan for building relationships with CTC alumni.
11. Serve on the Dean’s Council for the Arts.

SUPERVISORY RESPONSIBILITIES

Supervise technical director and costume stitcher, including completing annual PDPs; Supervises CTC students, both student workers and student CTC committee members.

EDUCATION AND/OR EXPERIENCE

This position requires a Bachelors degree with three-to-fiveyears of experience managing budgets, contracts, and schedules; or equivalent combination of education and experience. This position requires knowledge of theater and theatrical performances. Strong organization, written and verbal communication, interpersonal and analytical skills required. Knowledge of basic financial software required (e.g. Word, Excel, website software, Google Docs). Supervisory experience and experience in nonprofit arts administration is helpful.

FAITH AND EDUCATIONAL COMMITMENT

1. Commitment to the educational mission of Calvin College as a Christian liberal arts college affiliated with the Christian Reformed Church.
2. A personal commitment to the Christian faith and to the integration of faith, learning, and student development.

DIVERSITY AND INCLUSION COMMITMENT

Demonstrated awareness of and commitment to effectively establishing relationships and positive communication across multiple dimensions of diversity including, but not limited to, race, gender, physical ability, class, or religious perspectives.

PHYSICAL DEMANDS/WORK ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work in this position is performed within routine office conditions, usually without exposure to hazardous or unpleasant conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

1. Proofreading and checking documents for accuracy.
2. Use of a keyboard to enter, retrieve, or transform data.
3. Closely examining and inspecting materials.
4. Closely observing monitoring devices for two hours or more at a time are essential to this position.

Required Skills Required Experience

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education/Experience:

High school diploma or general education degree (GED); and 6 months to 2 years related experience and/or training preferred.

Language Ability:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Math Ability:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Word Processing software.

Certificates and Licenses:

A valid driver’s license from the state that the employee resides as well as a clean driving record. Must be accessible to appropriate and reliable transportation to perform essential duties and responsibilities. CPR Certification encouraged but not mandatory.