Job Description

At Uncommon, our Office Managers (OMs) play a central role on our School Operations Teams in ensuring that students, families, and staff have the information and resources they need to succeed. In our schools, we have three Office Managers: Office Manager – Communications, Office Manager - Data & Systems, and Office Manager – Finance. All Office Managers coordinate day-to-day operations systems and routines that allow the school to run seamlessly.

Responsibilities of the Office Manager – Communications include, but are not limited to, the execution of:

• Serving as the primary contact for all of the school’s constituents in person, over the phone, and via email.
• Enrollment of new students and re-enrollment of current students
• Daily student attendance and daily student operational systems
• Maintaining up-to-date student information and student files
• Planning and supporting logistics and set up for school events and activities as needed

Responsibilities of the Office Manager – Data & Systems include, but are not limited to, the execution of:

• Bill pay and accounting
• Procurement and supply management for all student, staff, and event supplies
• Maintaining accurate Student Information Systems for the school and local school system
• Serving as the secondary contact for all of the school’s constituents in person, over the phone, and via email.
• Planning and supporting logistics and set up for school events and activities as needed

Responsibilities of the Office Manager – Finance include, but are not limited to, the execution of the following for our largest K-8 campuses and High Schools:

• Bill pay and accounting
• Procurement and supply management for all student, staff, and event supplies
• Planning and supporting logistics and set up for school events and activities as needed

Qualifications

Education/Experience/Background:

• High school diploma or GED plus additional specialized courses or Associates Degree in related field.
• At least five years directly related experience in an administrative capacity for a project, program or department.
• At least three years of internal experience is preferred.
• Lead experience or supervisory training with an understanding of human relations, training, performance evaluation and health and safety.

Knowledge/Skills/Abilities:

• Ability to perform mathematical functions.
• Must have general knowledge of budget preparation and understanding of cost control.
• Must demonstrate effective oral and written communication skills with good vocabulary, good grammar and the ability to independently compose routine written communications.
• Good telephone etiquette.
• Excellent PC skills with thorough knowledge of MS Word, MS PowerPoint, MS Excel / Access, and other departmental software programs.
• Ability to develop spreadsheets and modify formats in order to complete assignments and ability to recommend improvements.
• Above average organization & communication skills required to interact with multiple internal, external & executive contacts.
• Must be able to efficiently operate and perform basic maintenance and troubleshooting of all office equipment.
• Must be able to handle diverse task simultaneously and work effectively with interruptions and consistently meet or exceed production and quality goals.
• Ability to handle confidential or sensitive information or issues.
• Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily.
• Must demonstrate commitment to compliance with application laws and regulations, the Company’s Code of Business Conduct and other Company policies and procedures.

Required Certification/Licenses/Training:

• Employee Orientation.
• Leadership, Performance Management and Financial training.
• Training to keep abreast of new technology, industry trends and practices to improve efficiency.
• Performs some advanced functions as part of training and development.

Physical Requirements:

• While performing the duties of this job, the employee is regularly required to sit (80%); use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
• The employee is occasionally required to stand (10%); walk; and stoop, kneel, or crouch.
• The employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Additional Information

Benefits: Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.