Job Description

Position Purpose:

The Purchasing Coordinator is responsible for supporting the procurement and purchasing activities of the organization by ensuring timely and accurate processing of purchase orders, vendor communications, and material tracking. This role plays a key part in maintaining inventory levels, ensuring supplier performance, and supporting cost-effective procurement strategies. ****

Primary Duties /Responsibilities:

• Process purchase requisitions and convert them into purchase orders in accordance with company policies.
• Communicate with vendors and suppliers to obtain pricing, lead times, and product availability.
• Track and expedite outstanding purchase orders to ensure timely delivery.
• Maintain accurate purchasing and inventory records in the system.
• Work closely with accounting to resolve invoicing and payment discrepancies.
• Collaborate with warehouse, production, and project teams to forecast material needs and avoid shortages or overstocking.
• Support sourcing of new vendors or alternate products to optimize cost and supply continuity.
• Monitor supplier performance and escalate issues related to quality, delivery, or service.
• Assist with preparation of reports, including purchase activity, supplier performance, and cost savings.
• Ensure compliance with company policies and procurement procedures.
• Review and prioritize new purchase requests from internal departments.
• Issue and confirm purchase orders by mid-morning.
• Follow up on open orders and provide delivery status updates to internal stakeholders.
• Respond promptly to supplier and team inquiries via email or phone.
• Escalate urgent shortages, delayed shipments, or vendor issues to the Purchasing Manager.
• Maintain clear and accurate documentation of all purchasing activities throughout the day.
• Participate in team meetings or check-ins, as required.
• Close out completed orders and assist with end-of-month reporting or summaries.

Qualifications

Education / Experience / Background:

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business, Supply Chain, or related field preferred.
• 2+ years of experience in purchasing, procurement, or supply chain support.

Knowledge / Skills / Abilities:

• Proficient in Microsoft Office, especially Excel; experience with ERP or purchasing software preferred.
• Strong organizational skills and attention to detail.
• Excellent communication and negotiation skills.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.

Additional Information

Benefits: Veolia’s comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more. In addition, employees are also entitled to participate in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.