Job Description

The Shipping & Receiving/ Facilities Coordinator is responsible for the timely and accurate distribution and collection of incoming and outgoing shipments, as well as department mail. This person is also responsible for the preparation and processing of shipments (UPS and LTL). In addition, this role will also support the facilities department in coordinating facility related activities.

50% - Prepare and Process Shipments

• Prepare and process domestic or international shipments for UPS, and Trucks (LTL) per customer requirements.
• Complete bill of lading and schedule for pick-up.

20% - Mailroom

• Collect, sort and meter outgoing letters and packages for mailing.
• Sort and distribute incoming mail and faxes to appropriate dept.
• Record and sort outgoing and incoming boxes and deliver or notify the appropriate persons.
• Miscellaneous mailroom duties: Deliver faxes; meter, bundle and place mail in mail bag; process literature requests; apply labels to envelopes and boxes.

20% - Facilities Coordination

• Coordinate facilities maintenance, safety and upkeep for the Buv office as needed.
• Work closely and partner with the Engineering, Sales and Product teams to ensure proper organization of storage areas (e.g. cages, pathways, dock etc.).
• Coordinate any HSE related topics with the RBNA/HSE team and take the lead in identifying and resolving any safety related issues.
• Create purchase requisitions for facilities, work with vendors, process goods receipt (where necessary).
• May support the site management with any access control related tasks (e.g. new hire badges or keys) that may be assigned in future.
• Promote and bring forth ideas for continuous improvement of the facility.
• Other facilities projects according to the site needs.

10% - Other duties as assigned

• Close and receive SAP purchase orders.
• Order and maintain shipping supplies.
• Operate mobile equipment when necessary with appropriate certification (forklift).
• Deliver copy paper to printers throughout the building.
• Collection and processing of recycling materials.

Qualifications

Basic Requirements:

• High School diploma or General Educational Development (GED) required
• 1+ years of experience providing administrative support. Examples of this include payroll entry, generating reports, or bookkeeping/accounting experience.

Preferred Requirements:

• Experience using Salesforce, Preview, SPAK, and Steriwise, or similar systems, preferred.
• Experience with CORE and Intelligent Document Processing (IDP) is a plus.
• Experience in administrative tasks and office management is preferred.
• Experience in hazardous waste management is preferred.
• Understanding of the waste management industry is a plus
• Ability to interact with customers and manage SLAs and relationships preferred.
• Intermediate skills in Microsoft Excel is preferred.
• Attention to detail in work tasks and documentation is preferred.

Additional Information

Benefits: Comprehensive benefits package includes paid time off policies, as well as health, dental, vision, life insurance, tuition reimbursement, paid volunteering and more. In addition, commencing no later than January 1, 2027, benefits package will include participation in an employer sponsored 401(k) plan, to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.