This position is guaranteed through December 31st, 2025. The administrative assistant is an office manager that provides administrative support for the Academic Services Director and the office as a whole. The Administrative Assistant serves as an office receptionist and interacts with students, parents, the business office, human resource office, vendors, activity directors, and faculty. The Administrative Assistant serves as the direct supervisor of a team of 4 to 5 student workers. The Administrative Assistant also interacts heavily with students and manages student flow to the appropriate Advising Specialists and High School Liaisons.

Administrative Assistant Job Duties include but are not limited to:

• Trains and supervises a team of 4 to 5 student workers
• Responds to inquiries in-person, via telephone, and via email and schedules appointments for students
• Manages the calendars of Advising Center Staff using Microsoft Outlook and EAB Navigate
• Orders and maintains the office supply inventory and maintains a current inventory listing of all technological equipment
• Reviews and reconciles invoices and statements against purchase orders for payment approval
• Manages and develops content for the Advising Center Facebook page using programs such as Canva
• Sorts mail for proper distribution within the office or into campus mail and prepares outgoing mail and assures that high priority mail is handled expeditiously
• Develops and maintains an efficient filing system which meets the needs of the Academic Advising Center
• Manages budget for Advising Center and Testing Center
• Approves time sheets for Testing Center student workers
• Tracks testing data for monthly reporting
• Maintains a working knowledge of applicable regulations
• Other duties as assigned

SUPERVISION: Administrative Assistant will report to the Academic Services Director for general supervision.

MINIMUM QUALIFICATIONS:

1. Graduate of a standard high school or equivalent
2. Two years of increasingly responsible administrative and/or secretarial experience or other combination of education and experience
3. Excellent oral and written communication skills
4. Experience in a variety of computer applications such as Microsoft Office (Specifically Outlook, Excel, Word, and PowerPoint), Adobe Acrobat, Zoom, and Google Workspace with a demonstrated ability to learn and implement new applications
5. Ability to deal extensively and effectively with a wide variety of individuals using excellent interpersonal, listening and communication skills in order to advise students with respect to their academic goals
6. Demonstrated ability to independently learn new programs and software and handle multiple tasks. Experience with records management

PREFERRED QUALIFICATIONS:

1. Completion of an Associates or Bachelor's degree
2. Related experience in an institution of higher education
3. Experience with Banner
4. Experience working with diverse traditional and non-traditional student populations
5. Experience with social media management

SALARY: $24,500.00 Annually

INSTITUTION: Cameron University (www.cameron.edu) is a state-supported regional institution located in Lawton, Oklahoma, that offers undergraduate and graduate degrees. Dedicated to excellence, the university provides a wide range of economic, cultural, and educational opportunities for the betterment of all citizens. Master’s-level graduate degrees are offered in business, behavioral sciences and education; baccalaureate programs are offered in more than forty disciplines, and associate degrees are offered in many other studies. The close proximity of Fort Sill contributes to an area rich in cultural diversity and provides the opportunity for many cooperative efforts. The combined community of Lawton/Fort Sill has a population of more than 100,000 and is located adjacent to the picturesque Wichita Mountains Wildlife Refuge. A copy of the University’s Annual Security Report, listing crime statistics and university policies, is available by contacting the Office of Public Safety or by accessing the report online at www.cameron.edu/ops.

APPLYING: Attachments should include a cover letter indicating experience applicable to position, resume, transcripts (unofficial are acceptable at this point), names, email addresses, and telephone numbers of three professional references

DEADLINE: Applications will be accepted until the position is filled; however, only candidates whose applications are received by July 18th are assured of receiving full consideration

EEO/AA Employer/Vets/Disability

Required Skills

Required Experience

• Must be able to stand and walk on concrete up to 100% of the work day
• Must be able to bend, stoop, kneel, and crouch
• Must be able to lift and carry 50 lbs along and over 50 lbs with assistance
• Must be able to climb and balance
• Must be able to use hands to reach, handle, and/or feel
• Must be able to visually inspect products
• Must have manual dexterity in hands for tool usage