Research Advancement Administrator 45448BR Campus: Downtown Phoenix Resrch Advancement Admin Job Description The primary role of the Research Advancement (RA) staff is to support one or more functional areas within the College of Health Solutions (CHS) by providing direct support to research investigators in the area of proposal preparation and grants management. This position will also serve as a liaison across campus between colleges, schools, departments and research investigators in their interactions with the Office of Research and Sponsored Project Administration (ORSPA). Under general direction, performs sponsored project unit role and work of considerable difficulty in interfacing with department/unit faculty to develop for submission funding proposals to various federal and state agencies, foundations and industrial firms. Assists in identifying funding opportunities that support departmental/unit research goals. Partners with Principal Investigator's and the Office for Research & Sponsored Projects Administration (ORSPA) to negotiate grants and contracts and assists ORSPA with administration of unit awards. Advises Project Directors on financial management issues, and when appropriate resolves complex problems with Project Directors, internal offices, and sponsors. Supports customer groups and other internal university stakeholders. May represent organization on specific projects. Assists and provides orientation and general assistance on departmental policies and practices to new staff Job Family Research Operations Department Name CHS Research Advancement Full-Time/Part-Time Full-Time VP Code VP/EXEC VICE PROV DPC Scope of Search Open Grant Funded Position This is not a grant funded position and is not contingent on future grant funding. Salary Range $42,480 - $56,000 per year; DOE Close Date 19-September-2018 Category 02 Essential Duties The duties for this RA position will be primarily related to the Post-Award processes; however, other tasks may be assigned as the needs of the department change. Essential duties are as follows: - Providing guidance and assistance in preparing administrative post award management including At-Risks Accounts, Pre-Award Costs, re-budgets, No Cost Extensions, and all other Office of Research and Sponsored Program AF actions - Purchasing and monitoring of PCard transactions - Account monitoring and reconciling, Expense Transfers, Effort Reporting - Serving as a resource to research investigators and departmental business staff on sponsor policies and regulations regarding the administration of award funds - Reading award documents to determine restrictions and other pertinent information - Monitoring compliance issues and assisting in resolution - Reviewing reconciliation of accounts for compliance of charges in accordance with sponsoring agency/contract conditions and requirements - Managing awarded projects in accordance with University and Sponsor regulations - Preparing standard and non-standard accounting reports for the ASU research investigators. - Account close out - Acting as administrative resource to ASU research investigators - Performing other duties that may be assigned: - Performing funding searches to help identify opportunities - Preparing sponsor budget forms or creating acceptable budget formats and justifications - Assisting and completing other sponsor required forms and review for compliance (current and pending support, facilities) - Completing administrative information according to sponsor guidelines - Completing and routing all internal forms using information provided by PI/Unit - Verifying cost sharing required by sponsor - Assisting with other Pre-Award tasks such as proposal review, submission to Office of Research and Sponsored Administration - Assisting with post submission action items requested by the sponsor - Providing assistance, guidance and counsel during development, pre-submission administrative review, management, authorization and transmittal of grant and contract proposals to federal, state, and private funding agencies to verify and ensure ongoing compliance with all applicable regulatory and financial compliance requirements. - In conjunction with and in support of ORSPA, provides assistance and support securing additional information during negotiations as necessary; reads ard documents to determine restrictions and other pertinent information - Assisting ASU research investigators with renewals and periodic reports for grant agencies. Working in conjunction with ORSPA and ASU research investigator to ensure timely and accurate post-award accounting of grants and contracts; reviewing reconciliation of accounts for compliance of charges in accordance with sponsoring agency/contract conditions and requirements - Managing awarded projects in accordance with University and sponsor regulations; prepares standard and non-standard accounting reports for the ASU research investigators. - Acting as administrative resource to ASU research investigators and ORSPA staff to resolve problems and correct errors in fund management to ensure timely collection of revenue through accurate presentation of invoices - Maintaining all applicable project records and files; decides proper handling of financial transactions; approving transactions within designated limits. Minimum Qualifications Bachelor's degree in a related field. Three years of experience in a field appropriate to the area/unit of assignment OR Any equivalent combination of education and/or experience from which comparable knowledge, skill and abilities have been achieved. Desired Qualifications - Experience in effectively responding to moderately complex situations involving numerous and sometimes competing university constituencies. - Experience in using critical thinking and problem solving skills. - Experience in navigating complex environments with evolving priorities and communication plans. - Experience in utilizing knowledge of subject area(s) to identify solutions to issues. - Experience in being a problem solver who can take initiative and set priorities while being flexible. - Experience in understanding user needs, requirements and requests to identify priorities. - Experience in recognizing and escalating urgent/conflicting requests. - Evidence of effective interpersonal skills. - Experience in communicating effectively in person, writing, and by phone. - Experience in establishing and maintaining effective professional working relationships. - Experience in preparing detailed documents, proposals, reports, and/or related materials. Working Environment - Clearly communicate to perform essential functions - Activities are performed in an environmentally controlled office setting - Use of software and computer equipment (monitor, keyboard, mouse) for extended periods of time - Use office equipment, i.e. printers, copiers, fax machines, telephones, calculator - Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts - Deliver presentations - Travel to different campuses - Use basic math - Handle petty cash - Use critical thinking to make decisions and/or analyze and report data/results of tests conducted Department Statement At the pulse of health, the College of Health Solutions is dedicated to developing the health workforce of the future. We're equipping students to influence healthier lifestyle choices; develop creative interventions to improve the health of people and populations; analyze and translate large amounts of health data into solutions; maximize the technology, science, business and application of diagnostics; and address the critical and complex needs of the health care system. The colleges programmatic focus is on behavioral health, biomedical diagnostics, biomedical informatics, executive education, exercise science, health promotion, health sciences, kinesiology, medical studies, nutrition, public health, the science of health care delivery, and speech and hearing science. The Research Advancement team is comprised of a diverse group of research administrators. Some are experienced in both Pre-Award and Post-Award with varying levels of experience. We have a common goal of quality customer service and are proud of our open, positive and supportive work environment. ASU Statement Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit www.asu.edu/tobaccofree AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law. Employment Verification Statement ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Fingerprint Check Statement This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check. Instructions to Apply Application deadline is 3:00PM Arizona time on the date indicated. Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. ASU does not pay for travel expenses associated with interviews, unless otherwise indicated. Only electronic applications are accepted for this position.