Special Asst to Athletic Admin 45314BR Campus: Tempe Special Asst to Athletic Admin Job Description Under administrative direction in Sun Devil Athletics, assists senior level athletic administrators in the departments of Revenue Generation and Sport Administration in providing resources, support, and coordination in the overall planning and implementation of programs and services. Works closely with head coaches and the Senior Woman Administrator in support of Conference and University initiatives. Ensures compliance with the rules and regulations of NCAA and Pac-12, as well as the policies and procedures of the University and the Arizona Board of Regents in all projects. Job Family Clerical & Admin Support Department Name SDA Vice President Office Full-Time/Part-Time Full-Time VP Code ICA Scope of Search Open Grant Funded Position This is not a grant funded position and is not contingent on future grant funding. Salary Range Depends on experience Close Date 10-September-2018 Category 02 Essential Duties - Assist in scheduling of appointments, creation of correspondence, and providing other administrative support as requested by the administrators. - Compiles and prepares data for reports, correspondence and presentations including but not limited to Pac-12 Council committees and the Universitys Title IX program. - Assists with coordination of travel for assigned areas, as well as the pre- and post- travel reconciliation. - Arranges and implements decisions of meetings and conferences; assures that follow-up actions are taken in accordance with established procedures. - Serves as liaison between the assigned areas and related contacts within and outside of the University community to include coaching staff, student athletes, SDA staff, alumni, in order to facilitate programs. - Coordinates resources to meet the needs of the assigned area. - Creates reports and analyzes data obtained. Develops and updates systems, manuals, handbooks, and policies and procedures. Ensures compliance with all applicable rules and regulations. - Plans, develops, and coordinates events related to requirements of the area of assignment. - May provide training to staff in related area. - Performs other duties as assigned. Minimum Qualifications Bachelor's degree and one (1) year experience in a related field; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills, and abilities have been achieved. Desired Qualifications - Experience in an athletics environment. - Experience with travel and/or Concur. - Experience with project management. - Experience planning, analyzing and coordinating activities and establishing priorities. - Experience creating reports and analyzing data. - Experience with MS Office programs, including calendar maintenance. - Experience making decisions in a changing environment and anticipating future needs. - Experience establishing and maintaining effective working relationships with diverse populations. - Knowledge of NCAA rules and regulations. - Evidence of effective verbal, written and interpersonal skills. Working Environment - Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse (75%); required to stand for varying lengths of time and walk moderate distances to perform work (10%) - Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds (15%) - Regular activities require ability to quickly change priorities, which may include and/or are subject to resolution of conflicts - Ability to clearly communicate verbally, read, write, see and hear to perform essential functions - Regular use of standard office equipment including, but not limited to: computer workstation/laptop (keyboard, monitor, mouse), printer, fax, calculator, copier, telephone and associated computer/technology peripherals Department Statement The mission of Sun Devil Athletics (SDA) is to provide opportunities for student-athletes to achieve at the highest levels of both academic and athletic excellence, thereby providing them with opportunities for personal growth, offering a unifying force to the campus community, and creating a source of pride among and support from the external constituencies of the university. SDA is fully committed to the principles of student-athlete welfare, institutional control, gender and ethnic diversity, and sportsmanship. This commitment includes creating an environment where student-athletes contribute to a winning tradition while enhancing the campus and local community and competing in a program having integrity and high ethical standards. SDA is committed to a leadership role within the university, community, the Pac-12 Conference, and the nation. SDA is committed to recruit, retain and develop a diversified workforce. ASU offers a tuition discount for the employee, their spouse and dependents and a competitive benefits package including paid vacation and holidays, health insurance and more. For more benefits information, please visit http://cfo.asu.edu/hr-benefitsenrollment. ASU Statement Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 90,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit - AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law. Employment Verification Statement ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Background Check Statement ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. Fingerprint Check Statement This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check. Instructions to Apply Application deadline is 3:00PM Arizona time on the date indicated. Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. ASU does not pay for travel expenses associated with interviews, unless otherwise indicated. Only electronic applications are accepted for this position.