Academic Programs Coordinator 48139BR Campus: Tempe Coordinator Job Description The Academic Programs Coordinator plans, organizes and coordinates support activities and functions related to graduate and undergraduate academic programs in the School of Geographical Sciences and Urban Planning (SGSUP) in accordance with relevant ASU policies and procedures as well as ASU/School priorities, time and funding limitations. The coordinator works under direct supervision of the Manager of Academic programs and in collaboration with faculty and other staff. Job Family Generic Department Name School of Geog Sci & Urban Pln Full-Time/Part-Time Part-Time VP Code EXEC VP/PROVOST Scope of Search Open Grant Funded Position This is not a grant funded position and is not contingent on future grant funding. Salary Range $18,000- $22,000 per year; DOE Close Date 11-January-2019 Category 02 Essential Duties - Class Scheduling and Rooms Management for 4 prefixes (GCU, GPH, GIS and PUP) in collaboration with School leadership and faculty coordinators for each major/concentration. - Supports scheduling of university facilities and services related to school operations and programs. - Instructor Class Funding reporting and Effort Reporting. - Serves as roster contact for grade changes and ensures compliance with ASU/ABOR policies and deadlines (grades submitted, incomplete grade assignment review for accuracy and supporting documentation). - Provides academic program related support, including but not limited to course catalog, Curriculum ChangeMaker processes and teaching evaluation data set-up and cleaning. - Provides assistance and information to faculty, staff and outside organizations regarding SGSUP academic programs. - Maintains direct contact and excellent collaborative relationships with personnel of various outside organizations and university departments associated with scheduling/rooms functions. - Seeks to identify weaknesses in existing policies/processes/protocols pertinent to the role of academic programs coordinator and to suggest/develop potential solutions/changes. - Interacts with and maintains professional and collaborative relationships with students, faculty and staff within and beyond SGSUP to facilitate school objectives. - May represent the school on various college and university committees. - Other duties as assigned. Minimum Qualifications Bachelor's degree in a field appropriate to the area of assignment AND three (3) years of related experience; OR, Any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved. Desired Qualifications - Experience working with room scheduling software Ad ASTRA - Experience scheduling classes into department facilities. - Demonstrated knowledge of and experience with ASU academic program planning and scheduling activities, policies and procedures. - Experience working with Curriculum ChangeMaker Working Environment - Activities are primarily performed in a regular climate-controlled office subject to extended periods of sitting. - Use of office equipment including a desktop computer. - Lift items up to 20 pounds and attend meetings at various locations across campus. - Work both independently and/or within a complex structured team. Department Statement The School of Geographical Sciences and Urban Planning (SGSUP) is a major participant in the instructional and research activities of Arizona State University. A staff team of 11 support ~40 instructional faculty including three members of the National Academy of Sciences, approximately 800 undergraduate majors and 200 graduate students. The school offers undergraduate degrees in Geography, Planning and Geographical Information Sciences. At the graduate level we offer MA and PhD programs in Geography, a PhD in Urban Planning, a Masters in Urban and Environmental Planning and a Master of Advanced Studies in Geographical Information Systems (MAS-GIS) as well as certificate programs in GIS and transportation. Complete school and program information is available at - ASU Statement Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 80,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit www.asu.edu/tobaccofree AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply. Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will be considered without regard to race, color, sex, religion, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the ASU Annual Security and Fire Safety Report Arizona State University is committed to providing safety and security resources and information for our students, faculty, staff, and visitors. In accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), ASU publishes an Annual Security and Fire Safety Report, which includes safety and security policies and procedures, crime and fire prevention information, crime and fire statistics, and numerous resources for current and prospective students and employees. To access the ASU Annual Security and Fire Safety Report online, visit https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. A hard copy of this report may be obtained, free of charge, by contacting the ASU Police Department at 480-965-3456 or by visiting the ASU Police Department at 325 E. Apache Blvd., Tempe, Arizona, during business hours (M-F, 8 a.m. to 5 p.m.). Employment Verification Statement ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Fingerprint Check Statement This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check. Instructions to Apply Application deadline is 3:00PM Arizona time on the date indicated. Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. ASU does not pay for travel expenses associated with interviews, unless otherwise indicated. Only electronic applications are accepted for this position. Please submit a compelling letter of interest explaining why this is the right position for you at this time and why your professional experience will add value to SGSUP. Please also include a detailed resume that clearly illustrates prior knowledge, skills and experience that meets minimum and desired qualifications. Please also provide full contact information for three professional references.