Office Assistant, R18358 Salary $27,096.00 - $34,860.00 Annually Location Bellevue WA, WA Job Type -Classified Division Academic Affairs Job Number R18358 Closing 1/4/2019 11:59 PM Pacific Job Status Full-Time Overtime Eligible Represented Non-Permanent Temporary Description The Office Assistant supports the delivery of instruction and student success by providing support to various programs within the Health Sciences, Education & Wellness Institute (HSEWI), Instructional Division. This is a full time non-permanent position and expected to end on 06/30/2019. COMPREHENSIVE WAGE AND BENEFIT PACKAGE We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc. For more details about Bellevue College's excellent employee benefits, please visit Benefits section, next to Description section . ABOUT THE COLLEGE Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 45% students of color and over 1,800 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region. We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our , diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success. ESSENTIAL FUNCTIONS/TYPICAL DUTIES Provide support to various programs within HSEWI Collect and process registration forms, student applications, and respond to student inquires. Build classes in HP, pull class rosters and other enrollment data as need, and schedule classrooms. Process finance/budget forms; Compile files and maintain records. Manage Mail Chimp email campaigns; Print and distribute posters & flyers; Update and Manage Social Media postings; Prepare and distribute surveys. Perform related duties as required. Assist with planning and preparations for meetings and events Prepare agendas and presentations; Attend meetings and events and distribute meeting minutes Assist with event preparations such as book rooms and coordinate catering Assist with front desk reception coverage (as needed) Assist front desk reception duties such as greet and refer visitors, answer and direct phone calls, respond to inquiries both in person and over the phone. Open, sort, and distribute incoming correspondence. Manage and maintain schedules and calendars. Interact with a diverse population which may include faculty, students, parents, and/or external community. QUALIFICATIONS/CORE COMPETENCIES MINIMUM QUALIFICATIONS: Associate's degree in business or related program OR equivalent combination of educational and work experience such as a High school diploma with 2 years of related experience in business administration or closely allied field. Two years of experience in a capacity that involves customer service, event planning, or administrative assistance. Intermediate skills with Microsoft Office suite including, Outlook, Word, Excel and PowerPoint. Experience with calendar management. Effective organizational, planning and time management skills. Effective communication skills and ability to work well with diverse student, staff and community. Must be able to work an occasional alternate schedule, such as evenings or weekends. PREFERRED QUALIFICATIONS: Experience working in Higher Education Experience using LEAN principles in process improvement, or business operations SPECIAL INSTRUCTIONS Background Check: Prior to a new hire, a background check will be conducted. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position. How to apply: Click on the word Apply at the top right corner of the job announcement. Individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete: Complete an online Application (note that stating "See Resume" on any section of the online Application will be deemed incomplete) Complete the Supplemental Questionnaire Attach a Cover Letter that addresses how you meet Minimum and Preferred Qualifications (max 2 pgs) Attach a Resume Attach a Diversity Statement that addresses the following: Please provide specific examples of how your educational and/or professional experiences, demonstrate your commitment to diversity and equity. (max 1 page) Bellevue College 2018 Employee Benefits Summary MEDICAL/DENTAL INSURANCE Eligibility Permanent employees, lawful spouse, qualified domestic partner, dependent children. Effective date of coverage First day of the month following your date of employment. If the date of employment is the first working day of a month, coverage begins on the date of employment. Medical Plan Monthly Costs Employees pay a portion of their medical care cost through payroll deduction. The employee premium is based on the choice of plan and coverage for lawful spouses, same-sex domestic partners, and dependent children. Employee Monthly Contribution by Family Tier Group Health Classic 2018 Employee Only: $162 2018 Employee and Spouse: $334 2018 Employee and Child/Children: $284 2018 Employee, Spouse and Child/Children: $456 Group Health Consumer-Directed Health Plan (with a health savings account) 2018 Employee Only: $25 2018 Employee and Spouse: $60 2018 Employee and Child/Children: $44 2018 Employee, Spouse and Child/Children: $79 Group Health SoundChoice 2018 Employee Only: $51 2018 Employee and Spouse: $112 2018 Employee and Child/Children: $89 2018 Employee, Spouse and Child/Children: $150 Group Health Value 2018 Employee Only: $78 2018 Employee and Spouse: $166 2018 Employee and Child/Children: $137 2018 Employee, Spouse and Child/Children: $225 Uniform Medical Plan Classic (UMP Classic), administered by Regence BlueShield (PPO): 2018 Employee Only: $102 2018 Employee and Spouse: $214 2018 Employee and Child/Children: $179 2018 Employee, Spouse and Child/Children: $291 Uniform Medical Plan CDHP* (Consumer Directed Health Plan), administered by Regence BlueShield: 2018 Employee Only: $25 2018 Employee and Spouse: $60 2018 Employee and Child/Children: $44 2018 Employee, Spouse and Child/Children: $79 UMP Plus-Puget Sound High Value Network 2018 Employee Only: $45 2018 Employee and Spouse: $100 2018 Employee and Child/Children: $79 2018 Employee, Spouse and Child/Children: $134 UMP Plus-UW Medicine Accountable Care Network 2018 Employee Only: $45 2018 Employee and Spouse: $100 2018 Employee and Child/Children: $79 2018 Employee, Spouse and Child/Children: $134 Spouse rates are applicable to qualified/Washington State-registered domestic partner Consumer Directed Health Plans (CDHP's) are paired with a Health Savings Account (HSA). CDHP's are a type of insurance plan that has lower premiums, a higher annual deductible, and higher out-of-pocket maximum than traditional health plans. An HSA is a tax-exempt account that you or your employer, can deposit funds into on your behalf. For more information about CDHP, HSA, and traditional health plans, please visit www.hca.wa.gov/pebb Dental Coverage & Cost Bellevue College provides dental coverage at no monthly premium cost to the employee. Benefit eligible employees have a choice of dental plans. Options include: Uniform Dental Plan Preferred Provider Organization (PPO) Administered by Washington Dental Service (WDS) DeltaCare Managed Care Plan Administered by Washington Dental Service (WDS) Willamette Dental Managed Care Plan Administered by Willamette Dental *Cost for dental services provided and coverage options vary based on plan selection. Vision Employees do not pay separate premium for vision coverage; it is covered under the medical plan. Optical service frequency and hardware (glasses, contact lenses, etc.) vary depending on type of plan selected. Waiving Medical Coverage If you have other medical insurance you can choose to waive medical coverage for yourself or any family member. If you have existing coverage through your spouse or domestic partner, please contact the plan directly to see how they will coordinate benefits. If waiving medical coverage, the employee will still be covered under the dental insurance plan at no monthly premium cost. Medical Flex Spending Accounts (FSA) & Dependent Care Assistance Program (DCAP) The FSA and DCAP plans are offered by the College and The State of Washington. They are calendar year, pre-tax, spending programs you can use to set aside money for eligible expenses. Both plans are offered as payroll deductions. The Flexible Spending Account (FSA) is a PEBB sponsored benefit program that allows you to use pre-tax money to pay for certain out-of-pocket medical expenses. An FSA can save you 25 - 40% on your eligible expenses. Annual contributions in 2018 can be between a minimum of $240 to maximum of $2600. As a "use it or lose it" IRC governed plan, medical expense reimbursements can be requested for employee, spouse, or their IRS eligible dependents. The Dependent Care Assistance Program (DCAP) allows you to save on child or elder care expenses (e.g. babysitting, daycare, in-home care for an older dependent incapable of self-care). LIFE INSURANCE Eligibility Permanent employees, lawful spouse, qualified same-sex domestic partner and dependent children under 26 years of age. Effective date of coverage First of the month following the date of employment for basic coverage; for optional coverage, amounts become effective the first of the month following approval date. Basic Coverage: $35,000 Basic Term Life & $5,000 Accidental Death & Dismemberment (AD&D) Part A is employer provided at no cost to the employee. Supplemental Life Coverage(s): Supplemental term insurance coverage for employee, lawful spouse, qualified same-sex domestic partner and family is available in $10,000 increments from $10,000 up to $100,000, at additional cost to the employee. Supplemental AD&D Coverage: Voluntary Accidental Death and Dismemberment for employee, lawful spouse, qualified same-sex domestic partner and family is available at additional cost to employee. Life Insurance Evidence of Insurability may be required for certain supplemental coverage amounts. LONG TERM DISABILITY Basic Plan *The basic plan is employer provided and at no cost to the employee. It Provides 60% of the first $400 pre-disability monthly earnings, reduced by any deductible income. The maximum benefit $240 per month; the minimum benefit $50 per month. Benefits begin after 90 days of disability or the period of accumulated sick leave, whichever is longer. Optional Plan There is an optional plan that pays 60% of pre-disability monthly earnings, reduced by any deductible income, and is available at additional cost to employee. Maximum benefit $6000 per month; minimum benefit is $240 per month. Cost for the optional plan is determined by employee type and waiting period selected. RETIREMENT OPTIONS Tax Deferred Retirement Plans PERS Plan 1: defined benefit plan for classified staff (available only to those with service entry prior to 9/77) Employee Contribution: 6% of gross salary Employer Contribution: 7.25% of gross salary PERS Plan 2: defined benefit plan for classified staff Employee Contribution: 7.38% of gross salary Employer Contribution: 11.18% of gross salary PERS Plan 3: defined benefit & employee defined contribution for classified staff, Administrators, and Exempt employees Employee Contribution: Varies from 5% to 15% Employer Contribution: 11.18% of gross salary TIAA-CREF: defined contribution plan for Faculty, Administrators, and Exempt employees Employee Contribution: Under 35: 5% of gross salary; 35-49: 7.5% of gross salary; 50 & over: 10% of gross salary Employer Contribution: Under 35: 5% of gross salary; 35-49: 7.5% of gross salary; 50 & over: 10% of gross salary TRS Plan 3: defined benefit & employee defined contribution for Faculty Employee Contribution: 4.69% of gross salary Employer Contribution: 8.04% of gross salary Employee and Employer contributions to applicable retirement plans are mandatory for benefit eligible employees. The amount of the deduction and contribution are dependent upon the retirement plan chosen and may vary by current contribution rates in effect. Supplemental Retirement & Deferred Compensation Plan Supplemental Retirement Plan: In addition to regular matched retirement, employee can voluntarily participate in a 403(b) plan and set aside a portion of their income in Pre-Tax Elective Deferral or an After-Tax (Roth) Elective Deferral. Agreements and amounts can be changed at any time. Deferred Compensation Plan: The State of Washington 457 plan permits employee to set aside additional pre-tax earnings for retirement savings. Certain tax regulations allow employees to participate in one or both supplemental 403(b) plans and State of Washington's 457 deferred compensation plan. Contributions to a 403(b) or 457 plan are funded solely by the employee. EMPLOYEE ORCA PASSPORT PROGRAM Available for full-time benefited employees working 35 hours or more hours per week; also available for part-time faculty working half-time or more. The ORCA card may be purchased quarterly when teaching two or more classes. About the ORCA Passport Program: Enjoy unlimited rides on Metro Transit and Sound Transit, plus other modes of community transportation with the ORCA Passport card. With this card, you'll get: All regular and express buses, commuter and light rail in the Puget Sound region (however doesn't include special service routes for events). Easy to use card--just tap your card on card readers. Deactivation on the card when reported lost, stolen or damaged card. Rates for employees: $17.00 per month up to a max of $113. *Rates subject to change via Official Notice from Bellevue College. Costs may vary depending on rate increases by Metro. Terms: Your employee ORCA card is yours alone, and is not transferable to another person, i.e., a family member or friend. Only one card sale per person per year. Please visit for more details. REDUCED TUITION Employees can take most credit and non-credit classes at a reduced cost when space is available and certain conditions are met. Credit classes Faculty employed at 50% or more and permanent classified, exempt, or administrative staff may take almost any credit class on a space-available basis if requirements and prerequisites have been met. The basic cost is $5.00, plus any fees associated with that class. To get the reduced tuition rate, the employee may not register until the date listed in the enrollment calendar (usually the third day of the quarter). Hourly and probationary employees are not eligible for this reduced tuition. Continuing Education Permanent benefited employees may be able to receive a 25% employee discount on certain Continuing Education classes. The employee or his/her department pays 75% of the listed fees. BOOKSTORE DISCOUNT BC employees are eligible for a 10% discount on Bookstore purchases, except for textbooks. Present your BC identification badge at the time of purchase to receive this discount. STATE EMPLOYEE DISCOUNTS & MEMBERSHIPS Bellevue College is a public sector WA State agency, and employees of the College, and their eligible family members, may be eligible for certain benefits exclusive to State Employees. Discounts such as wireless carrier plans or device discounts, as well as participation in the State employee credit unions, through School Employees Credit Union (SECU) and Washington State Employees Credit Union (WSECU). VACATION, SICK LEAVE, & HOLIDAYS Vacation Classified and administrative staff accrue annual leave at rates determined by their employee status, ranging from 8 to 16 hours per month when eligible. Vacation may be accrued up to 240 hours. For further information, contact Human Resources or . Sick Leave Classified staff, full-time and affiliated faculty members, and administrative staff accrue sick leave monthly. Employees represented by a bargaining unit should refer to their negotiated agreement for sick leave rules and accrual rates. Holidays BC's annual calendar observes the following holidays: New Year's Day, Martin Luther King, Jr. Birthday, Presidents' Day, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, Day after Thanksgiving, Christmas Day *Holiday Observance and dates subject to change based on employment status, negotiated agreements, or College policy changes. Personal Holiday In addition to accrued vacation and college-wide holidays, classified and administrative staff may select one personal holiday each calendar year. Personal holidays are not cumulative and lapse at the end of each calendar year. A newly-hired classified staff member may not take the personal holiday during the first four months of employment. Please Note: All information above is subject to change based on, but not limited to, employment status, legislative mandates, or College policy changes. Resources: Health Benefits / Plan Comparisons / Plan Contact Information Please visit the Public Employees Benefits Board (PEBB) online to view plan comparisons, benefit summaries, and for direct links to plan pages and contact information, at Retirement Programs Employee and Employer contributions to applicable retirement plans are mandatory for benefit eligible employees. The amount of the deduction and contribution are dependent upon the retirement plan chosen and may vary by current contribution rates in effect. The following agencies/institutions administer our retirement programs: § State Board Benefits Connection Retirement: § State Board Retirement Plan (SBRP) / TIAA-CREF: § Washington State Department of Retirement Systems: Bellevue College Benefits Office Bellevue College Benefits Office: Phone: 425-564-2429 Benefit Office Bellevue College Human Resources 3000 Landerholm Circle SE Bellevue, WA 98007 01 This position requires Associate's degree in business or related program OR equivalent combination of educational and work experience such as a High school diploma with 2 years of related experience in business administration or closely allied field. Describe how you meet this qualification. 02 This position requires two years of experience in a capacity that involves customer service, event planning, or administrative assistance. Describe how you meet this qualification. 03 Do you certify that the above information is truthful and accurate? Yes No Required Question Agency Bellevue College Address 3000 Landerholm Circle SE Bellevue, Washington, 98007 Phone 425-564-2274 Website