Job Title: Clerk Typist 3 - Maintenance Work Order Coordinator Opening Date/Time: Mon. 03/19/18 12:00 AM Eastern Time Closing Date/Time: Mon. 04/02/18 11:59 PM Eastern Time Salary: $16.79/Hour Job Type: Full Time Location: 400 East Second Street, Bloomsburg, Pennsylvania Department: Facilities Management Print Job Information | Apply Position Description Benefits Supplemental Questions POSITION APPROVED DATE: 2/19/18 Serve as a lead worker by maintaining the Project Work Order (PWO) database within the computer maintenance management system, (CMMS). Serve as a primary input of Campus work request information receiving, clarifying, changing, inputting and closing out data into the computer maintenance management system, (CMMS). Examples of Duties: * Serve as a lead worker by maintaining the Project Work Order (PWO) database within the computer maintenance management system, (CMMS), inputting campus PWOs including general contractor and subcontractor projects, and change orders. Inputting campus work orders (WO), requests information receiving, clarifying, inputting and closing out PWO and WO in the CMMS by adjusting labor and material costs. Conducts periodic analysis of CMMS PWO data to identify completion rates, change orders, trends based on that analysis and prepares documentation detailing the specific key factors of findings. Conducts periodic accuracy review of the PWO with appropriate project coordinator correcting, removing, closing and creating PWO data elements as required. Prepares PWO financial reports for Planning and Construction review. Adds assets to the system as needed. * Supports Work Order Technician by running charge-back and summer work order reports as appropriate for all work within auxiliary facilities to determine Facilities Department reimbursement labor and materials' costs for submission/processing by the Fiscal Clerk. As requested, generate periodic work order status reports, special ad hoc reports and end of year work order data reports. * Answer telephones and radio to dispatch staff, route callers to appropriate personnel, take messages for department personnel. Maintain an orderly filing system for reports, memos, and other pertinent correspondence. Contacts outside vendors to relay messages as requested for service or equipment repairs.

• Acts as a staff alternate generating, assigning and closing PM's as needed. * Miscellaneous duties include providing specific research and support assistance to department supervisors related to MWOs, CWOs and PMs; tracks warranties related to PMs, tracks custodial inventories (replacement lamps, pole barn furniture, etc.), maintaining building manager contact lists and off hours contact list for vendors and contractors; assist campus visitors and staff; scanning document records; and clerical support The General Summary and Principal Duties and Responsibilities sections summarized above provide a representative listing only and should not be regarded as a complete statement of tasks performed by incumbents of this position. It should be recognized, therefore, that employees may be asked to perform job related duties in addition to those outlined above. Qualifying Experience / Education: Minimum Experience & Training: Six months as a Clerk Typist 2, and of completion of high school; or one year of progressively complex clerical typing experience and completion of high school; or six months of moderately complex clerical typing work and completion of a post high school business curriculum; or any equivalent experience and/or training which provided the required knowledges, skills, and abilities. Preferred: Experience with shared administrative, scheduling, maintenance management and financial software systems. Applicant must possess these skills, knowledge, and abilities or be able to explain and demonstrate that they can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of skills and abilities. * Knowledge of computerized maintenance management systems (CMMS), Microsoft Suite software such as Word, Excel, etc., basic typing, computer keyboard skills, and the ability to work independently. * Knowledge of English grammar, spelling, and punctuation at a level equivalent to that used in writing or adjusting written materials, and of technical vocabularies or ability to independently verify such accurately by using resource materials. * Knowledge of standard office procedures, practices, conduct and actions necessary in maintaining harmonious working relationships; and of the types, organization and use of standard office files, logs, forms and letter formats. * Knowledge of advanced arithmetic which involves calculations similar to adding, subtracting, multiplying, and dividing mixed numbers or complex fractions, conversions of fractions into decimal or percent form, and the use of variable formulas that are selected on a situation or problem basis. * Skill in typing at a minimum speed rate of 40 words per minute and in the operation of various computers/software packages to produce finished copy of a variety of typing assignments, including charts and diagrams. * Ability to learn the uses and care of specialized typewriter console equipment including mass storage typewriters and computer input consoles. * Ability to understand and follow oral and written instructions which explain the work objectives and general guidelines that require independent decision making on the most appropriate procedures to be followed in varied courses of action. * Ability to make independent determinations on the best possible resolution to processing problems. * Ability to develop and set up clerical procedures for the process or office activities performed. * Ability to assemble, organize, and present status information from various source materials concerning the operation of a process or office activities. * Ability to proofread varying types of information for conformance with a prescribed pattern or form, to assure the adherence to instructions and clerical office procedures, to maintain consistency of thought and requirements, and for compliance with specific administrative or procedural rules. * Ability to transfer information from formats which occur in random order and present a modified form according to rules and procedures. * Ability to organize work in a manner which insures smooth processing and accomplishment of priority items on schedule. * Ability to use discretion and judgment in dispensing information which may be susceptible to misunderstanding or misuse. * Ability to instruct and advise clerical employees on the methods and procedures used in a process. * Ability to collect and organize material for reports by determining the information sources, appropriate information, and form of presentation. * Ability to maintain cost, financial tax, or disbursement records and statements that do not involve the use of standard accounting principles by posting, entering, transferring, adjusting, and balancing numerous accounts in the control process. * Ability to perform intermediate arithmetic calculations such as the adding subtracting of whole numbers and decimals; and multiplying and dividing by two or more digit whole number or decimal multipliers and divisors. * Ability to operate office and mail processing machines such as the adding machine, photo-copier, postage meter, and addressograph; and instruct others in their use. Applicants will be rated on the following criteria: 1) Maintenance Software Experience 2) High level of experience with Microsoft Office Suite or comparable business applications. 3) Ability to independently organize and manage multiple competing priorities and time requirements, while being flexible in a fast-paced environment. 4) Customer service, communication skills and problem solving ability. 5) Experience working with diverse populations. 6) Previous experience in an administrative office setting dealing with confidential matters. Supplemental Information: Location: Department of Facilities Management Supervisor: Ms. Christa Hart, Manager of Administrative Services Appointment: Permanent, full-time (37.5 hours per week) Completing this search is contingent upon available funding. Finalists must communicate well and successfully complete an interview process. Prior to a final offer of employment the selected candidate will be required to submit to a background check including, but not limited to, employment verification, educational and credential verification, Pennsylvania Child Abuse History Clearance and criminal background. Please do NOT submit copies of background clearances as part of the application process. Bloomsburg University of Pennsylvania conducts background checks on finalists ONLY in a confidential manner. Unsolicited background clearances attached to the application will be promptly removed/deleted by the Office of Human Resources and Labor Relations. Bloomsburg University does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, disability, or veteran status in its programs and activities as required by Title IX of the Educational Amendments of 1972, the Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964, and other applicable statutes and University policies.