The Senior Accounts Payable Specialist is responsible for ensuring the accurate and timely entry of vendor invoices in the ERP system in full compliance with GAAP and company policy. This person will support training new team members and is a subject matter expert for invoice processing and related systems such as SAP and Basware. This position reports to the Accounts Payable Manager and works closely with cross-functional stakeholders in our plants and corporate offices.
- Subject matter Expert for invoice processing and technology employed in the end to end payable processes
- Provide guidance and assistance to the AP team on complex invoice issues and escalating items
- Provide training to new AP Specialists
- Provide backup to other departmental positions as needed
- Process invoice and check request forms using enterprise wide accounting system
- Review materials management report to identify goods receipt/invoice receipt variances, i.e., unpaid, incorrect amounts, etc. and resolve to close purchase order
- Support the month-end close process related to accounts payable; prepare accrual analysis and journal entry
- Ensure compliance with all company elated policies and standardized processes
- Identify continuous improvement opportunities and support implementation of best practices
- Provide audit support and process audit requests
- Create and maintain desk procedures including customer/vendor specific knowledge and instruction
- Strive to maintain excellent stakeholder relations through professional conduct
- Monitor individual metrics to ensure performance is aligned with individual and departmental goals, objectives, and SLA
- Identify continuous improvement opportunities and support implementation of best practices
- Other responsibilities include but are not limited to participate in special/ad hoc projects, system implementations and enhancements as needed
- Perform a variety of processing functions using enterprise wide accounting system including: domestic and international raw material purchases, invoice reconciliation, and resolution of supplier credit claims
- Perform other duties as assigned
Required Skills
- Associated Degree or equivalent work experience in corporate accounts payable function
- AP Specialist certification a plus
- 5 years relevant experience in Accounts Payable in a manufacturing environment required
- Proficient computer and 10 Key skills
- Strong basic math and reconciliation skills
- Logical and Methodical approach to problem solving
- SAP and/or Basware experience preferred
- Experience with MS Office Suite, Excel, Word, Outlook
- Previous experience in Shared Service environment preferred
- Knowledge of IFRS and US GAAP in the Accounts Payable area a plus
- Professional level written and verbal language skills in English
- Work well with others, support team to achieve shared objectives
- Work is generally performed within a business professional office environment, with standard office equipment available.
- While performing the duties of this job, the employee is regularly required to sit, stand, bend, walk, use hands or finger, talk, hear, feel objects, tools, or controls; may be required to lift up to 15 pounds.
- Vision abilities include close vision to a computer screen.
OSI Industries is an Equal Employment Opportunity employer that believes everyone has the right to be treated with dignity and respect. OSI does not discriminate on the basis of national origin, gender, race, color, religion, pregnancy, gender identity, sexual orientation, protected veteran status, disability, or any other characteristic protected by applicable law. All applicants will receive consideration for employment based on merit, qualifications and business needs. OSI participates in the E-Verify program.
Required Experience