CSU Job Listing Details Printable version E-Mail this listing Campus: Pomona Job ID: Recruitment #60596 Job Title: Imaging Specialist (Administrative Support Assistant II) Appointment Type: Probationary Time Base: Full-Time Date Posted: August 6, 2018 Closing Date: August 20, 2018 https://cmsweb.cpp.edu/psp/HPOMPRDG/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_HM_PRE&Action=A&SiteId=2 Campus Employment Homepage: http://www.cpp.edu/~jobs/index.shtml Description: Type of Appointment: Full-time, probationary Collective Bargaining Unit: CSUEU Unit 7 Classification Salary Range: $2,600 - $4,458 per month Anticipated hiring range: $2,600 - $3,219 per month Recruitment Closing Date: August 20, 2018 THE DEPARTMENT: The Office of Admissions & Enrollment Planning is responsible for all recruitment activities for international and out-of-state prospective undergraduate and graduate students as well as the admission activities for all undergraduate and graduate students. The Office is meeting the non-resident goals of the University by promoting the image of the University, its programs and uniqueness both domestically and internationally. The Office is also charged with assisting with the setting and meeting of the enrollment goals of the University via strategically reviewing trends, needs and capacity issues; planning with Deans and senior management; developing relationships with the campus and external communities; providing timely, accurate and comprehensive services to students and the campus throughout the recruitment, admission and enrollment processes. DUTIES AND RESPONSIBILITIES: The Imaging Specialist is responsible for scanning and processing documents for the Office of Admissions & Enrollment Planning. The incumbent will provide support to the Document Processing unit in review of documentation received, accuracy and completeness of files, and checklist analysis within PeopleSoft to ensure documents received are recordred accurately, and in a timely manner; verify, edit and commit data for admissions applications, transcripts and supplemental documents in OnBase imaging systems; determine additional documenation/information needed to determine eligibility; identify problem applications and contact students for resolution; review and process supplemental admissions documents, including high school and college transcripts, test scores, immigration/residency documents, fee waivers etc; act as resource for student employees who provide clerical support to the front-end processing of admission applications and document procesing. The incumbent will reply to communications and inquiries for the Office of Admissions & Enrollment Planning (by phone, email, web or in person) from applicants, students, parents, staff and faculty; clearly convey admissions eligibility requirements, policies and procedures to aforementioned constituents. Under the general direction of Admissions Coordinator, research, problem solve and make recommendations for issues/problems offering alternatives and solutions in accordance with CSU Title V, the University, academic programs and support, varied policies and procedures for domestic and international, graduate and undergarduate entering freshman and transfer applicants; interact with and make appropriate referrals to other University departments for resolution of student problems (i.e., Student Records, Orienatation Services, Financial Aid, academic colleges/schools, EOP, University Advising Center, etc). the incumbent will also participate in all Office of Admissions & Enrollment Planning, Enrollment Cluster and divisional staff development and staff meetings, and attend all major staff events to promote the University; adheres to laws and policies established in regards to computer data, records, accounting and personnel by the California State Univerity, Cal Poly Pomona, and the Office of Admissions & Enrollment Planning to show sensitivity and appropriate conduct as a University employee; adhere to and properly advise prospective and admitted students regarding CSU residency policies; assist the Enrollment Services management team with long-and short-range planning and goal setting, policy and procedure changes, coordination of services and programs; perform administrative and programmatic duties as assigned QUALIFICATIONS: High School diploma or its equivalent AND three years of experience in general office clerical or secretarial work or the equivalent. General working knowledge of applicable university infrastructure, policies, and procedures; thorough knowledge of office methods, procedures, and practices; thorough knowledge of English grammar, punctuation and spelling; ability to learn, interpret independently, and apply a variety of complex policies and procedures; able to identify deviations from applicable policies; ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions. Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data; ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and effective interpersonal skills; demonstrated competence in effectively presenting standard information in writing; demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions. Typing and keyboarding skills with the ability to type/key at a corrected rate of 45 words per minute. PREFERRED EXPERIENCE: Strong oral communications and interpersonal skills BACKGROUND CHECK: A background check must satisfactorily be completed before a candidate can be offered this position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for this position. The background check consists of the following: Employment verification, education verification, reference checks, and checks of the following systems and databases: National Social Security Number/Address Locator, Felony/Misdemeanor, National Criminal Database, Federal Criminal, Department of Motor Vehicles, and National Sex Offender Registry. AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER: Cal Poly Pomona is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. ADDITIONAL INFORMATION: Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety Report is available at: http://dsa.cpp.edu/police/securityreport.asp Cal Poly Pomona is a smoke and tobacco-free campus. Please refer to the link below for policy information. http://www.calstate.edu/EO/EO-1108.html CONDITION OF EMPLOYMENT: The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. http://www.calstate.edu/eo/EO-1083.html