POSITION TITLE:Business Support I (Full-Time Regular) (Classified) REQUISITION #:req1781 DEPARTMENT:Utilities Customer Connections LOCATION:Utilities Center Building C BENEFIT CATEGORY:Classified (Non-CBU)View Classifications & Benefits EMPLOYMENT TYPE:Full-Time Regular ANNUAL SALARY RANGE:$32,530.00 - 48,794.00 (Salaries are paid biweekly) SELECTION PROCESS:Application deadline is3:00 p.m. MTon 1/10/2019. You will receive an email acknowledgment when you have successfully submitted an application. Your completed application will be forwarded to the hiring manager. You will be notified if you are selected for further testing or interviews. Please keep your contact information up-to-date. The status of your application will be updated in your applicant profile.Post-offer background check and drug test within 48 hours required. (FONT) Located against the foothills of the Rocky Mountains and home to Colorado State University (CSU), the City of Fort Collins offers a diverse culture, educated and engaged citizens, outdoor recreation, bicycles, breweries, historic charm, and a thriving economy. Throughout the year, live music and entertainment, as well as great local dining, can be found throughout the historic downtown area. Fort Collins offers the convenience of a small town with all the amenities of a larger city. The Citys long list of acknowledgements includes:(FONT) -No. 8 Top 25 Best-Performing Large Cities (Yahoo Finance 2016) -Top Ten Websites Best of The Web Awards (Center for Digital Government September 2016) -Top 10 Healthiest Cities" (Livability.com - April 2015) -No. 13 Best Place to Live (Livability.com - September 2015) -No. 9, and One of the Top 10 Best Places to Retire (CBS Money Watch - February 2012)(FONT) Why Work For the City of Fort Collins? (FONT) - Medical, dental, vision (for self, spouse, children) eligible on the 1st of the month following date of hire(FONT) -Paid vacation, paid holidays, and sick days(FONT) - Retirement + company matching after 6 month probation period and immediate vesting - Flexible spending: Medical expenses FSA, dependent FSA or both -Employee Assistance Program: counselling, legal, financial assistance - Life insurance, short-term and long term disability -Wellness program, workout facilities -Employee/family Onsite Health Clinic (FONT)- Personal & professional learning opportunities including supervisory and leadership development; plus career mobility(FONT) - Collaborative work environment (FONT)(FONT) SUMMARY: Performs primary administrative duties to support the department and its personnel. (FONT) ESSENTIAL DUTIES AND RESPONSIBILITIES: The following duties and responsibilities are illustrative of the primary functions of this position and are not intended to be all inclusive. (FONT) -Act as liaison to other city offices; represent department at meetings as required. -Assures compliance with City purchasing requirements and resolves discrepancies. -Compiles, sorts and distributes department-related materials such as reports and agendas. -Conducts financial transactions such as accounts payable or requisitions for purchase. -Conducts research, compile and prepare records or reports. -Coordinates and schedules meetings, training, and travel as required. -Develop and maintain data bases including dashboards. -DocuSign-Prepare and monitor contracts and other documents as requested. -May conduct financial transactions such as accounts payable, claims processing or requisitions for purchase, purchase orders, routing of approvals and accounts administration. -Performs data entry by maintaining and updating files, records and databases. -Performs general secretarial duties associated including filing, scanning and copying. -Performs word processing of letters, memos, correspondence and reports. -Plans for and completes logistics for department events. -Prepares and/or processes legal documents. -Provide administrative and technical support as needed for events and trainings. -Provides administrative program support for Project Analysts, Education Supervisor, Community Engagement Specialist, Program Coordinator Supervisor, Senior Program Manager and Community Engagement Manager. -Provides customer service to citizens and employees either in person or by telephone. -Reads and routes incoming mail and prepares outgoing mail. -Reconciles purchasing card expenses, including but not limited to; assigning proper accounts from chart of accounts, providing proper documentation, and applying proper delegation of authority. -Schedules appointments and meetings, may attend and record minutes of meetings as needed. (FONT) SUPERVISORY RESPONSIBILITIES: This job has no supervisory responsibilities. QUALIFICATIONS: The requirements listed below are representative of the knowledge, skills, and abilities required to perform the necessary functions of this position. (FONT) -Ability to do detailed work accurately with exemplary problem-solving skills. -Ability to establish and maintain effective working relationships with citizens, customers, other agencies, city departments and staff. -Ability to manage time, organize and prioritize work effectively. -Ability to organize and prioritize work effectively. -Ability to type a minimum of 50 words per minute. -Ability to use records management, word processing, presentation, spreadsheet, and database software. -Ability to work independently. -Ability to work with limited supervision and exercise independent judgement. -Effective oral and written communication; good grammar, proofreading and editing skills. -Excellent customer service skills. -General knowledge of office equipment operations. -Knowledge of basic math and accounting; basic budget and finance management. -Knowledge of City codes, regulations, policies and procedures. -May require general understanding of public/media relations, marketing, advertising and promotional concepts and objectives. -Thorough knowledge of the department's goals, objectives and services. (FONT) (FONT) EDUCATION and EXPERIENCE:High school diploma or general education degree (GED) required; college-level or technical course work in business, finance, marketing, communications, public relations, or office management preferred; plus a minimum of three to five years related experience; or equivalent combination of education and experience. (FONT) LANGUAGE SKILLS:Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. (FONT) REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. (FONT) CERTIFICATIONS, LICENSES, REGISTRATIONS: Valid drivers license. (FONT) PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. (FONT) While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to stand; walk; and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 40 pounds. (FONT) WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee would encounter while performing the essential functions of this job. Normal office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. (FONT)The City of Fort Collins will make reasonable accommodations for access to City services, programs and activities and will make special communication arrangements for persons with disabilities. Please call (970) 221-6535 for assistance. Notice Regarding Medical and/or Recreational Marijuana Use: Because the possession and use of marijuana,(FONT) whether for medical use or otherwise, constitutes a federal offense and because the City is a drug free workplace, the City will not accommodate the medicaluse of marijuana and enforces written policy prohibiting working for the City while marijuana is in the body. The fact that state law recognizes medical marijuana as a prescribed, or otherwise permitted, medication does not alter or otherwise change this policy.The City of Fort Collins is an Equal Opportunity Employer. Applicants are considered for positions for which they have applied without regard to gender (regardless of gender identity or gender expression), race, color, religion, creed, national origin, ancestry, age 40 years or older, marital status, disability, sexual orientation, genetic information, pregnancy or other characteristics protected by law. For the purpose of this City policy sexual orientation means a persons actual or perceived orientation toward heterosexuality, homosexuality, bisexuality. BACKGROUND CHECK AND DRUG TEST REQUIRED WITHIN 48 HOURS OF OFFER. Note: Some information in your application may be public information under the Colorado Open Records Act.