Job Description

As the Compliance & Disbursement Services Assistant, you are the operational backbone of the disbursement and platform administration function, ensuring internal financial workflows run accurately, efficiently, and in full alignment with IUF policy.

Your work spans several interconnected functions. You review and code internal general ledger disbursements, verify vendor information, and confirm that supporting documentation aligns with requested totals before processing checks, ACH transfers, and wire transfers.

You own the full administration of the organization's expense management platform, managing user accounts, corporate cards, department hierarchies, and authorized signer roles to keep the system current and compliant. You also conduct recurring compliance audits, lead account cleanup initiatives, manage scholarship reimbursement workflows, and maintain the outstanding check registry to support unclaimed property reporting and state compliance filings.

You work cross-functionally with colleagues across IUF, IU, and the Accounting teams, fielding policy questions from IU signers, supporting audit documentation requests, and bringing a customer service mindset to every interaction. If you take ownership of detail-oriented work, bring a policy-grounded approach to financial operations, and are looking for a role where you can grow, we'd encourage you to apply.

Qualifications

Education & Experience

• Associate degree in a business-related field preferred, or equivalent work experience required

Knowledge, Skills & Abilities

• Solid foundation in basic accounting principles and general ledger maintenance
• Ability to interpret and communicate complex financial policies to diverse stakeholders
• Strong attention to detail in financial review and data accuracy
• Advanced proficiency in Microsoft Office Suite including Excel and Word
• Familiarity with Accounting platforms such as Blackbaud Financial Edge, Concur, or business analytics software such as Tableau preferred
• Strong problem-solving skills and sound judgment regarding sensitive information
• Composure and reliability in a high-volume, deadline-driven environment

Additional Information

The compensation for this role is $44,000–$46,000 annually, commensurate with relevant education and experience.
This position is hybrid, based out of our Bloomington, Indiana office, and includes a minimum of three days of on-site work per week (to include Monday, Wednesday, and Friday) with a bank of 60 days to be used for remote work on Tuesdays and Thursdays throughout the year as permitted.
Applications will be accepted through April 9th; however, interviews may begin as soon as April 2nd.

The IUF is committed to providing a safe, respectful, and professional work environment that is free of Discrimination and Harassment. The IUF will not tolerate any form of Discrimination or Harassment based on the Individual’s race, ethnicity, religion, color, sex, age, national origin, genetic information, sexual orientation, disability, gender identity or expression, ancestry, marital status, protected veteran status, pregnancy, or any other basis prohibited by law.