ABOUT THE OPPORTUNITY:

At Polk State, our amazing faculty and staff create an inspiring workplace. This accounting assistant position reports to the Accounting Specialist - Accounts Payable and is an excellent opportunity within the Finance department. We offer a collaborative, creative, and culturally diverse work environment. If you want to be supported in your efforts to grow professionally and to be recognized for your contributions, then come work for Polk State!

SOAR, EAGLES!

ABOUT THE POSITION:

The Accounting Assistant-Accounts Payable performs routine work in the accounts payable department, working with the accounting specialist-accounts payable supervisor. In addition, this position works with outside vendors, department directors and administrative staff. General policies can be applied to a majority of work situations; however, moderate decision-making is required under limited supervision.

ESSENTIAL FUNCTIONS/DUTIES:

• Perform data entry of invoices into the accounting system. Review input to supporting documentation for accuracy and coding for proper classification to general ledger. Responsible for scanning and/or csv documents to be uploaded into the accounting system as supporting documentation of the transaction.
• Monitor accounts payable email site for incoming invoices and/or department requests for invoices to be paid and vendor questions.
• Reconcile and analyze purchase orders, receiving and invoices for accuracy.
• Provide customer service research and follow-up on questions regarding purchases for both vendors and college department requests.
• Assist with reconciliation and processing of credit card bills.
• Assist with reconciliation of travel vouchers.
• Assist Accounts Payable Supervisor with projects as needed.
• Assist with year-end audit requests.
• Maintain regular attendance/punctuality.
• Performs other duties as assigned.

This position is a level C13. Please see starting salary range below.

Required Skills

• General accounting knowledge required.
• Experience with Microsoft Excel and Word required.
• The ability to establish an effective rapport with internal and external stakeholders, administrators, College staff, and third-party vendors.
• Excellent organizational skills, with special attention to detail. Mistakes can result in misstatement of receivable balances on the financial statements.
• Excellent oral and written communications skills.
• Ability to work well with others.
• General office skills.
• Ability to maintain confidential information.
• Requires tact in discussing problems and presenting data.
• Strong business aptitude.
• Maintain professional appearance.
• Knowledge and experience with reconciliations required.
• Ability to work with people in pressure situations.

Required Education:

Graduation from a standard high school (or equivalent diploma) required.

Preferred Education:

Associates Degree in Accounting or other related field preferred.

Required Experience

At least two (2) years of Accounts Payable experience is preferred.

We offer an excellent employer-paid benefits package including the following: Medical, Dental, Life, Long-Term Disability, Vacation (except faculty), Holiday and Sick Leave, Retirement (if eligible) and college fee waivers. Other employee-paid, voluntary benefits (vision, short-term disability, etc.) are also available.

Important Information:

• Application Requirements: A completed online application consists of:

  • Resume/CV
  • Polk State electronic job application (eApp) with all sections fully completed

Submissions that do not include all required information will not be considered.

• Background Screening: Reference checks, successful completion of a Level II background check (fingerprinting), and third-party Education Verification for all stated degrees will be required prior to employment.

• Staff Transcripts: For career positions (C10-C18), an undergraduate degree is not required. However, please note that education will be verified for all stated degrees. Submission of official transcripts for all stated degrees will be required as a condition of employment, following receipt of job offer.

• Veterans’ Preference: Eligible applicants must use the Polk State Veterans' Preference Documentation Form to apply for Veterans’ Preference for positions in qualifying categories (Career and Protech positions levels P12 – P16). All required documentation (Polk State Veteran’s Preference Form, DD-214, and any other required documentation) must be submitted with the completed application for consideration.

• As a general rule, Polk State College does not provide H1-B visa sponsorship. Exceptions may be made based on the College's need for a candidate with unique skills and expertise where the College cannot otherwise recruit and hire qualified non-sponsored candidates.

• Relocation: Polk State College does NOT provide relocation assistance for this position.

• This position will close on Friday, August 4, 2023.

If you need further assistance with your application, please contact the Recruiting Team at Careers@polk.edu .

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

Polk State College is committed to equal access/equal opportunity in its programs, activities, and employment. For additional information, visit polk.edu/compliance. _ ****_ For questions or concerns, please contact: Lonnie Thompson, Chief of Institutional Compliance & Engagement/Title IX Coordinator; 999 Avenue H, NE; Winter Haven, FL 33881; Office: WAD 227; 863.297.1000 Ext. 5378; lthompson@polk.edu

Polk State College is a drug-free workplace and participates in E-Verify.

Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. If you feel you require a reasonable accommodation to apply for a position with Polk State, please call 863-297-1070 or e-mail Careers@polk.edu with the nature of your request, along with your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will receive a response.

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• General accounting knowledge required.
• Experience with Microsoft Excel and Word required.
• The ability to establish an effective rapport with internal and external stakeholders, administrators, College staff, and third-party vendors.
• Excellent organizational skills, with special attention to detail. Mistakes can result in misstatement of receivable balances on the financial statements.
• Excellent oral and written communications skills.
• Ability to work well with others.
• General office skills.
• Ability to maintain confidential information.
• Requires tact in discussing problems and presenting data.
• Strong business aptitude.
• Maintain professional appearance.
• Knowledge and experience with reconciliations required.
• Ability to work with people in pressure situations.

Required Education:

Graduation from a standard high school (or equivalent diploma) required.

Preferred Education:

Associates Degree in Accounting or other related field preferred.