About Arts and Sciences, Boston University

Established in 1873, Arts and Sciences is Boston University’s largest and most academically diverse unit, encompassing over 8,400 undergraduates, 2,000 graduate students, 800 faculty members, and 300 staff across 50 departments, programs, centers, and institutes.

Our faculty are award-winning researchers, innovative teachers, and dedicated mentors committed to exploring the complexities of our present and past, uncovering new perspectives, and crafting creative solutions to real-world problems.

Our staff are dynamic, mission-driven professionals who foster community, inclusion, and belonging to advance every aspect of the college enterprise.

Our community thrives on collaboration, bold ideas, and interdisciplinary exploration. Join us in supporting the pursuit of knowledge that changes the world and provides boundless opportunities to inspire the next generation of leaders.

We offer generous benefits, including health, dental, and life insurance, tuition remission, retirement savings, paid time off, and holiday leave.

Position Overview

The Executive Assistant to the Dean of Arts & Sciences is a central role supporting the Dean and the broader activities of the College of Arts & Sciences, BU’s largest college.

This position manages the Dean’s calendar and key correspondence, while also providing administrative support for meetings, events, and Dean-led initiatives.

The Executive Assistant works closely with the Dean and senior leadership team to ensure priorities are executed smoothly and effectively.

---

Key Responsibilities

Calendaring and Scheduling (35%)

• Manage the Dean’s calendar with a high level of accuracy and attention to detail
• Coordinate across all levels of the University and external partners regarding scheduling
• Partner with Advancement to schedule fundraising meetings and coordinate travel arrangements
• Organize meetings including CAS chairs and directors meetings, faculty meetings, and other Dean-led committees or initiatives
• Provide administrative support for Dean-led searches and initiatives

Event Management (25%)

• Plan and execute events, including those held at the Dean’s residence
• Coordinate logistics, including program development, catering, décor, vendor contracts, and space setup
• Attend events, including evenings and occasional off-hours, to ensure successful execution
• Oversee academic lectures, including coordination with communications, publicity, and attendance tracking
• Support senior staff retreats, holiday events, and other annual or special events
• Make real-time decisions to ensure events reflect the Dean’s Office appropriately

Communications (25%)

• Review, track, and manage incoming correspondence to the Dean
• Prioritize and route communications appropriately using independent judgment
• Maintain strict confidentiality given the sensitive nature of materials
• Proofread and prepare correspondence for distribution
• Coordinate Dean-level communications in partnership with the Communications Office
• Maintain and organize key documents and materials

Office Management (10%)

• Support overall functioning of the Dean’s Office and daily operations
• Identify purchasing and technology needs and make recommendations
• Manage front office support including phone coverage, greeting guests, mail handling, and supplies
• Hire and supervise student interns as needed
• Coordinate closely with the Special Projects Administrator on office operations

Special Projects (5%)

• Provide support for one-off or time-sensitive projects within the Dean’s Office

---

Required Skills

Required Qualifications

• 3–5 years of experience in a comparable executive support role.
• Demonstrated experience managing complex events.
• Strong interpersonal, organizational, and communication skills, both written and verbal.
• Exceptional attention to detail and ability to manage competing priorities.
• Discretion and sound judgment when handling confidential information.
• Collaborative approach and ability to work effectively across diverse stakeholders.
• Strong time management skills and ability to work independently.
• Positive, professional, and proactive attitude.
• Proficiency in Microsoft Outlook and Microsoft Office Suite.

_We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor. _

__

Required Experience

Required Qualifications

• 3–5 years of experience in a comparable executive support role.
• Demonstrated experience managing complex events.
• Strong interpersonal, organizational, and communication skills, both written and verbal.
• Exceptional attention to detail and ability to manage competing priorities.
• Discretion and sound judgment when handling confidential information.
• Collaborative approach and ability to work effectively across diverse stakeholders.
• Strong time management skills and ability to work independently.
• Positive, professional, and proactive attitude.
• Proficiency in Microsoft Outlook and Microsoft Office Suite.

_We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor. _

__