The Executive Assistant provides high-level, confidential administrative support to the President of Boston University, ensuring the smooth execution of daily operations and strategic initiatives. This role demands exceptional organizational skills, discretion, and the ability to pivot seamlessly between high-acuity tasks in a fast-paced environment. The Executive Assistant manages complex domestic and international travel arrangements including itinerary planning, logistics coordination, and expense reconciliation to ensure efficient, seamless travel that aligns with the Presidents schedule and priorities. They work closely with the Senior Executive Assistant to ensure strategic coordination of tasks and priorities for the President and collaborate regularly with the Presidents broader team to support initiatives, maintain alignment and make best use of the Presidents time and activities.

Responsibilities include:

• Travel & Logistics: Coordinate domestic and international travel arrangements, including itineraries, accommodations, and transportation for on- and off-campus meetings. Responsible for coordinating transportation requests with the university drivers.
• Information Coordination: Collaborate with staff across multiple campus offices to gather and synthesize information and prepare briefing materials for the President.
• Manage Student Ambassadors: Manage a small team of students who support the President’s day-to-day meetings and assist members of the President’s team with events and projects.
• Confidential Document and Correspondence Management: Research, proofread, edit, and format sensitive reports and presentation materials for the President, maintaining strict confidentiality at all times. Support Executive Director of Presidential Engagement with correspondence as needed including phone coverage, mail, and email communications and tracking.
• Backup Support: Provide coverage for other team members as needed and perform additional duties as assigned by the President or designated representatives. This includes providing coverage when the other EA is out of the office, managing the President’s calendar, scheduling and confirming appointments.

Required Skills

• Bachelor's degree and 3-7 years of experience.

• Strong written and verbal communication skills.

• Proven ability to handle highly confidential information with discretion and integrity.

• Adaptability and flexibility to pivot between urgent tasks and changing priorities.

• Excellent organizational and time-management abilities.

• Proficiency in Microsoft Office Suite and other productivity tools.

_We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor. _

Required Experience

• Bachelor's degree and 3-7 years of experience.

• Strong written and verbal communication skills.

• Proven ability to handle highly confidential information with discretion and integrity.

• Adaptability and flexibility to pivot between urgent tasks and changing priorities.

• Excellent organizational and time-management abilities.

• Proficiency in Microsoft Office Suite and other productivity tools.

_We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor. _