Job Description

The Medical Assisting Externship Coordinator plays a vital role in supporting student transitions from classroom instruction to hands-on training at externship sites, with a focus on employment outcomes. This position is responsible for managing all aspects of the externship experience, from site development and student placement to compliance, documentation, and post-externship employment conversions. W hile prior experience as a Medical Assistant is not required, successful candidates will demonstrate strong project management, relationship-building, and follow-through skills, preferably with experience in healthcare, workforce development, or community outreach. A key performance benchmark is converting at least 50% of externship placements into job offers, with a goal of 70%.

• Secure, maintain, and expand a network of externship sites with a focus on employers seeking to hire students post-externship.
• Coordinate timely student placements to ensure the externship begins concurrently with the start of the externship module.
• Monitor student attendance and completion of externship hours; track progress to ensure timely graduation.
• Conduct site visits, mid-point, and final evaluations to assess the quality of the learning environment and student performance.
• Ensure all required immunizations and documentation are completed prior to site placement.
• Collaborate with Career Services to align externship opportunities with potential employment outcomes.
• Maintain detailed records and documentation in accordance with programmatic, accreditation, and regulatory requirements.
• Educate and support site supervisors and students on externship policies, expectations, and procedures.
• Provide exceptional student service through regular communication, troubleshooting concerns, and supporting retention and program completion.
• Represent the program professionally with community partners and employers; participate in career fairs or other outreach events as needed.

Campus-based, Hybrid. Minimum of three days on campus and two remote/telecommuting after completion of training period where employee can work autonomously. Days on campus may vary based on campus or student support needs. Generally, one late shift per week, until 7:00pm – 8:00pm, will be needed to ensure quality support and availability to evening students.

Pay Range: $32- $36 (Actual starting base pay may vary based on factors such as education, experience, skills, location, and budget.)

Qualifications

• Active Medical Assistant license with proven 3 years experience.
• Associate’s degree or higher preferred; equivalent work experience in community outreach, workforce development, healthcare partnerships or as a Medical Assistant will be considered.
• 3 years of experience as a Medical Assistant, proficient in both front- and back-office operations.
• 2 years of experience in project coordination, community engagement, and employer relations, with additional background in sales/marketing; career services experience strongly preferred.
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent communication, interpersonal, and customer service skills.
• Knowledge of or experience in the healthcare industry is a plus.
• Must have a valid driver’s license, reliable transportation, and the ability to travel regularly for site visits.
• Proficient in Microsoft Office Suite and comfortable working within a data tracking system, Student Information System or CRM.
• Familiarity with accreditation standards, externship program coordination, or student services preferred.

Additional Information

We Offer:

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year. Increasing based on years of service with company
• 12 paid Holidays and 2 Floating Holiday
• 401K with a Company Match
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on program

Hourly Rate: $32.00 - $36.00