Job Description

APPLY INSTRUCTIONS:

Please apply directly to our website by going to https://hr.fiu.edu/careers/ , select "Prospective Employees" and reference job opening ID # 523099 under "Search Jobs".

JOB SUMMARY

Serves as liaison with Benefits Providers; addresses any issues associated with Benefits. Provides benefits enrollment services to employees. Conducts benefits audits and processes reconciliations. 

• Processing Bi-weekly payroll closing, reconciles and audits benefits deduction registers, People Soft records, People First files, Perceptive Content data and takes necessary actions, i.e. processes enrollments, refunds, double deductions, check requests and employer matching.
• Provides and assists employees with matter related to the insurance plans, other benefits programs including new enrollment, Qualifying Status Events and processes all necessary transactions online and/or paperwork associated with enrollment into these programs and Payroll System. Act as Benefits liaison for specific departments as assigned, which entails assisting employees with their benefits enrollment, issues and related matters.
• Serves as liaison with internal and external Benefits Providers. Researches data discrepancies and addresses any other issues associated with employees' concerns in order to obtain a resolution. Participates in the State University System (SUS) conference calls with People First and provides updates on changes to the Benefits Team. Responsible for researching Under/Over reports to ensure that employee's benefits premiums are reflecting accurately in the People First system, and avoid lapses in benefits coverage. Follows up initiative and people skills are essential to this function
• Facilitates the New Employee Experience Benefits presentation on a bi-weekly basis. Processing benefits files for payroll and the electronic transmission of vendor payments, file uploads, merging data files, corresponding with various insurance vendors, etc. Assists in auditing of the benefits deduction registers and takes necessary actions, i.e. processes refunds, double deductions, check requests and employer matching. Assists with the processing of benefits termination including layoffs. Serves as liaison with Employee Labor Relations and Payroll for the coordination of document processing. Responds to terminating employees inquiries regarding insurance programs and COBRA.
• Reviews People First discrepancy and error reports generated by automated benefits enrollment processes on a daily basis. Works closely with the payroll and Records team to ensure that any errors generated during pre-payroll processing are addressed in a timely manner. Assists with the New Employee Experience Benefits presentation on a bi-weekly basis. Acts a back up for the operations of benefits processing of files for payroll and the electronic transmission of vendor payments, file uploads, merging data files, corresponding with various insurance vendors, etc.
• Assists processing all financial transactions related to Benefits such as vendor payments, deposits, reconciliation of accounts, financial reports, underpayments reports, refunds and related transactions. Creates spreadsheets for Controller's to process insurance premiums and insurance matching. Acts as liaison with Controller's regarding the above.
• Assists with the processing of benefits termination including layoffs. Serves as liaison with Employee Labor Relations and Payroll for the coordination of document processing. Responds to terminating employees inquiries regarding insurance programs and COBRA.
• Assists in developing audit mechanisms and daily queries to review, research and correct inconsistencies between PeopleSoft and reported information, and to otherwise ensure the overall accuracy of PeopleSoft benefits related data. (Examples: various queries that impact payroll processing, benefit eligibility, and compliance.) Analyzes system errors and data error trends to develop solutions. Creates queries, reports, and procedures to support analysis and decision making by HR on benefit programs, policies, and employees.
• Assists in annual Benefits Open Enrollment and Benefits Fair
• Provides assistance to the Benefits Administration Management Team with matters related to employee benefits and other related projects, as needed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

MINIMUM QUALIFICATIONS

• Bachelor's degree in a related field and two (2) years of professional benefits related experience, or a Master's degree and one (1) year of benefits related experience.

DESIRED QUALIFICATIONS

• Experience analyzing financial, benefits or compensation data.

JOB CATEGORY

• Administrative

ADVERTISED SALARY

• $48,000 - $52,000

WORK SCHEDULE

Begin time: 8:30 AM End time: 5:00 PM

PRE-EMPLOYMENT REQUIREMENTS

• Criminal Background Check
• Fingerprinting Check

Company Description

Florida International University is Miami’s public research university, focused on student success. According to U.S. News and World Report, FIU has 42 top-50 rankings in the nation among public universities. FIU is a top U.S. research university (R1), with more than $200 million in annual expenditures. FIU ranks 15th in the nation among public universities for patent production, which drives innovation, and is one of the institutions that helps make Florida the top state for higher education. The Next Horizon fundraising campaign is furthering FIU’s commitment to providing students Worlds Ahead opportunities. Today, FIU has two campuses and multiple centers, and supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA, with more than 400 student-athletes participating in 18 sports. The university has awarded more than 330,000 degrees to many leaders in South Florida and beyond. For more information about FIU, visit www.fiu.edu.