The Broadcast Traffic Coordinator expedites external broadcast traffic workflow, manages production scripts and oversees the operational processes to coordinate and release broadcast quality materials to television & radio stations.
ADMINISTRATIVE:
- Process and monitor production scripts as they arrive via Workfront
- Create and coordinate Purchase Orders for the scheduled daily courier, upon request
- Create simple estimates when necessary
- After Estimate & Purchase Order training. Difficulty level = basic
- Maintain professional communication with all departments to convey trafficking status, and media issues
PRODUCTION:
- Clearly communicate and closely work with Broadcast Production Coordinator to ensure all required fields on a script contain correct and complete information
- Liaison between StudioZ and Agency
- Manage production scripts and traffic to ensure air dates and deadlines are met
- Coordinate with StudioZ and A/S to ensure timely approval and delivery of broadcast commercials
TRAFFIC:
- Plan, organize and manage day-to-day tasks regarding script production, media buys and all required materials to transmit to the appropriate media outlets
- Follow up to ensure that traffic instructions have been received/confirmed by stations
- Coordinate with the Media Dept. regarding media schedules
- Liaison for station reps, and Traffic Depts. of stations partners
- Create distribution (ER) orders to release Radio and TV commercials to stations
- Track station downloads, as necessary, via distribution vendor (ER)
- Place creative that has been trafficked in worksheet for Nielsen reporting, daily
TEAM RESPONSIBILITIES:
- Monitor and login scripts as they arrive into the Traffic Dept.
- Work and support late shift crew, whenever necessary
- Work closely with various vendors to meet agency needs
- Follow up and ensure that agency procedures are followed
- Create and distribute dub order requests
- Call or email station for post or pre-logs, as requested
- Close projects/Job numbers
- Periodically work late or come in early, when necessary
- Create TV & Radio orders for spot delivery to stations, as assigned and requested
Required Skills
REQUIREMENTS
- Computer literate with proficiency in MS Word, MS Excel, MS Outlook, with the ability to learn new computer platforms
- Communication and conflict-resolution skills
- Resourcefulness and adaptability
- Periodically work late or come in early, when necessary
- Understand how to effectively communicate difficult/sensitive information tactfully
- Committed to the ability to creatively solve problems
- Poise and remain focused and calm under pressure with the confidence to eventually work independently
Required Experience