Careers | Hackensack Meridian Health |Staffing amp; Pt Placement Coord Please Enable Cookies to Continue Please enable cookies in your browser to experience all the personalized features of this site, including the ability to apply for a job. Welcome page Returning Candidate? Log back in! * Staffing amp; Pt Placement Coord Job ID 2018-53481 Department Nursing Staffing Office Site Hackensack University Medical Center Job Location US-NJ-Hackensack Position Type Part-time with Benefits Standard Hours Per Week 20 Shift Evening Shift Hours 3 p.m. - 11: 30 p.m. Weekend Work Every Other Weekend On Call Work No On-Call Required Holiday Work Three of 6 Overview How have you impacted someone's life today? At Hackensack Meridian Health our teams are focused on changing the lives of our patients by providing the highest level of care each and every day. From our hospitals, rehab centers and occupational health teams to our long-term care centers and at-home care capabilities, our complete spectrum of services will allow you to apply your skills in multiple settings while building your career, all within New Jersey's premier health.Responsible for ensuring accurate schedule and timekeeping information for nursing resource staff assignments to nursing units. Coordinates patient throughput and bed management to ensure optimal bed utilization in accordance with medical policy standards and procedures. Participates in process improvement activities related to throughput and staffing/scheduling. Responsibilities 1. Prepares, troubleshoots and resolves daily and future staffing and scheduling matters to maintain staffing guidelines to maximize the delivery of quality care and to minimize cost of patient care services. 2. Ensures patient is admitted to the most appropriate bed available using the criteria for admission and advising nursing and medical staff concerning observation or inpatient status criteria. 3. Plans, organizes and prioritizes tasks and schedule to meet critical deadlines in a fast-paced environment. 4. Demonstrates ability to work with others to achieve and support the mission of the medical center including shared governance and the blue print of nursing. 5. Demonstrates accountability for professional development of self and peers, through formal and informal education and evaluation in collaboration with Learning and Performance. 6. Demonstrates effective communication skills therefore reducing barriers to communication for all staff. 7. Demonstrates the standards of behavior in accordance with the goals and mission of the medical center. 8. Utilizes all downtime procedures when computer is in downtime mode. 9. Provides outstanding customer service/patient experience by answering calls in a friendly and positive manner, keeps Acirc;iquest;hold timeAcirc;iquest; to a minimum and caller informed, and resolves all inquiries in a timely fashion. 10. Provides superior customer service/patient experience through all types of interactions by maintaining a positive, friendly and patient attitude at all times. 11. Maintains confidentiality. 12. Develops individual goals that align with department and organization goals. 13. Adheres to the standards identified in the Medical Center's Organizational Competencies. 14. Recognizes and responds to opportunities to promote and market HUMC. Essential Staffing Job Functions: 16. Utilizes and demonstrates in-depth working knowledge of interdepartmental and/or hospital wide computerized scheduling and staffing systems functionality in PeopleSoft, Clairvia, and Kaba. 17. Proficiency in Clairvia Scheduling System, PSOFT Time and Labor, includes the following tasks: a. Approves all absence and work schedule requests submitted through Clairvia Web. b. Posts and approves shift opportunities. c. Generates new schedules and brings in absence requests. d. Understands patterns and scheduling multiple jobs. e. Corrects overlapping schedules. f. Performs schedule edits and updates via Clairvia Client Schedule and Daily Editor. g. Ensures absences and schedule changes are in Clairvia by 12 pm on Pay Monday. h. Performs Timecard edits, such as entering missed punches, shift overrides, cancelled meal deductions during the pay period in PSOFT Time and Labor. i. Reviews and corrects all timecard exceptions during the pay period. j. Reviews timecards to ensure all schedules loaded from Clairvia. k. Reviews payable time for accuracy before timecard approval on Pay Tuesday in PSOFT Time and Labor. l. Ensures all timecards are complete, without exceptions, by 1 pm on Pay Tuesday. 18. Utilizes technology (M/S word, outlook, excel) to maintains staffing files, reports, prepares data related to staffing and scheduling, audits, and documentation efficiently and accurately. 19. Maintains up-to-date departmental manuals, meeting minutes and files. 20. Orders office supplies and maintains inventory. Essential Patient Placement and Bed Management Job Functions: 21. Prioritizes admission sources (Cath Lab, ETC, PACU) to minimize delays and enhance patient flow. 22. Prepares and distributes bed status report to executive staff, senior and medical leadership, department directors, etc. identifying bed availability. 23. Performs ongoing assessment in anticipation of patient needs based on volume or specialty requirements, i.e. isolation, organ transplants, etc., to minimize the need for blocked beds and allowing for the proper use of private rooms. 24. Reviews and expedites all in-house transfer requests in accordance with established policies in the following priority: medical (includes level of care ICU, intermediate, isolation, observation management, etc.), bed status, patient and family request 25. On a daily basis, interacts with members of the medical staff as well as physician offices in processing patients for direct admission. Obtains all required information and communicates with the Nurse Manager / Director of Capacity Management in a timely manner. 26. Updates Patient Expiration book. 27. Performs electronic census balancing each shift to verify accommodation codes for billing purposes. Updates and revises accommodation codes based on changes in level of care to avoid / minimize denials by third party payers. In a disaster, provides real time bed availability to the command center for disaster management. 28. Calls patients at home (Direct Admits from home ONLY) with bed availability information as needed and forwards completed packet with ready room assignments to reception area or ETC. 29. Collects and disperses information on all aspect of patient admission, discharge, transfer and expiration to nursing units and all other affected parties. 30. Collects patient documents for all elective admissions daily Qualifications Education, Knowledge, Skills and Abilities Required: 1. High school diploma or equivalent. 2. 2-3 years minimum of clerical experience. 3. Strong working knowledge of Microsoft Office applications. 4. Maintains a high degree of accuracy with minimal errors. 5. Demonstrates active listening skills to accurately interpret employee and/or management inquiries. 6. Applies effective problem-solving skills. 7. Strong attention to detail. 8. Excellent communication and time management skills. 9. Speaks clearly and confidently without hesitation. 10. Exceptional interpersonal skills (patient, articulate, friendly and positive). 11. Demonstrates a team player attitude and willingness to do whatever it takes to support the departmentAcirc;iquest;s goals and vision. 12. Willing to work flexible hours. 13. Follows directions and instructions carefully. 14. Behaves in a professional manner at all times. Education, Knowledge, Skills and Abilities Preferred: 1. Proficiency in Clairvia Scheduling System. 2. Proficiency in PSOFT Time and Labor. 3. Medical Terminology 4. Ability to multi-task in a high stress environment. 5.1 Acirc;iquest; 2 years as an Admission Associate. 6. Experience in a Healthcare setting Licenses and Certifications Required: Licenses and Certifications Preferred: Options Apply for this job onlineApply Share Email this job to a friendRefer Sorry the Share function is not working properly at this moment. Please refresh the page and try again later. Share on your newsfeed Need help finding the right job? 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