Appointments Administrator Harvard University 564 reviews - Cambridge, MA Job Code 405012 Admin Professional (N) Duties & Responsibilities The Academic Appointments Administrator will oversee the appointment processes for faculty and researchers in the Faculty of Arts and Sciences. Reporting jointly to the Senior Associate Dean of Faculty Affairs and the Assistant Director of Academic Appointments, this position will work closely with department administrators in the Division of Science, as well as the Assistant Dean for Science. The successful candidate will be responsible for processing a high volume of faculty and researcher appointment-related transactions in the ASPerIN system including new appointments, promotions, salary/FTE changes, title changes, leaves, and departures. Will work closely with divisional assistant dean and department/center administrators regarding hiring and academic appointment policies. Researches and resolves appointment, payroll, and benefits-related issues. Acts as liaison to FAS Payroll, Central Payroll, the Benefits Office, and the ASPerIN team. Represents Faculty Affairs at payroll, finance, systems, and administrator meetings. The Administrator is responsible for updating the Appointment and Promotion Handbook website via OpenScholar, and also maintaining internal and external documents related to the Appointments Office. The Administrator will run regular reconciliation reports, and will also manage the faculty and researcher filing system, as well as the archives. Finally, the Administrator will undertake ad hoc projects for the Associate Dean for Faculty Affairs. Basic Qualifications Bachelors degree and minimum of 3 years administrative experience in an academic setting. Please note, candidates who do not meet these requirements cannot be considered. Additional Qualifications Higher education experience preferred. Proficiency with Harvard web-based HR systems, such as ASPerIN, Aurora, and PeopleSoft. Familiarity with academic appointments processes and policies, payroll systems, and benefits. Excellent organizational and communication skills, including ability to prioritize demands in a fast-paced environment. Self-motivated and proactive problem-solver who can take direction and work both collaboratively and independently. Ability to handle high volume of transactions while maintaining strong customer service orientation. Strong attention to detail and ability to handle highly confidential information. Additional Information Candidates who do not submit a cover letter will not be considered. All formal written offers will be made by FAS Human Resources. Job Function General Administration Sub-Unit - Location USA - MA - Cambridge Department Office for Faculty Affairs Time Status Full-time Union 55 - Hvd Union Cler & Tech Workers Salary Grade 056 Pre-Employment Screening Education, Identity Schedule Monday-Friday, 9:00am-5:00pm EEO Statement We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 11 hours ago - save job - original job Apply On Company Site Other jobs you may like Academic Administrator Brandeis University Waltham, MA 2 days ago Excel Administrator WinterWyman Woburn, MA 23 hours ago Easily apply Grants Administrator WinterWyman Cambridge, MA 1 day ago Easily apply Expense Administrator WinterWyman Boston, MA 23 hours ago Easily apply Share Point Administrator Oasis Systems, Inc. Lexington, MA 4 days ago * Appointment Administrator jobs in Cambridge, MA * Jobs at Harvard University in Cambridge, MA * Appointment Administrator salaries in Cambridge, MA Harvard University Harvard University 564 reviews Let employers find you Thousands of employers search for candidates on Indeed Upload Your Resume