Job Description

ROLE

The Administrative Assistant is responsible for providing clerical, administrative, event planning, and project support to the Department of University Affairs. He/she maintains a current knowledge of appropriate policies, processes and procedures in an effort to assure efficiency and integrity of the department.

RESPONSIBILITIES

·         Provides administrative support for the department, as directed by the department director.

·         Provides support for associated activities, to include managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors, and dealing with administrative problems and inquiries as appropriate.

·         Serves as a primary point of direct administrative contact and liaison with other offices and individuals on a range of issues.

·         Utilizes knowledge and understanding of underlying operational issues to assist in administrative problem solving.

·         Organizes and facilitates meetings, conferences, and special events as requested; schedules and coordinates dates and times, venues, attendance, agendas, and facilities; takes minutes, and provides administrative support and follow-up on matters arising from meetings.

·         Assists in the coordination, control, and completion of special projects as requested.

·         Manages and executes catering requests for meetings with internal and external constituents as directed by the department director.

SALARY RANGE

$20 - $22 per hour

Qualifications

QUALIFICATIONS

·         Associate degree or higher from a regionally accredited college or university

·         Meticulous and able to multi-task

·         Able to work independently and collaboratively 

·         An excellent communicator and team-builder who can work well across departments, mentor others, and foster a positive culture in a high intensity environment

·         Strong decision making skills and the ability to set priorities while juggling multiple responsibilities and tasks

·         A quick learner who is flexible and able to accommodate the needs of a rapidly evolving organization

·         Experience working with Microsoft Office and Google Suite

·         Demonstrate understanding of non-profit university environment, mission, values, and overall function

·         Demonstrate the following: integrity, ethical conduct, teamwork, analytical skills, commitment to excellence, strong leadership, problem solving, and communication skills

·         Ability to accurately proofread and strong attention to detail, including good grammar, spelling, punctuation, and vocabulary skills is required.

·         Maintaining confidentiality is essential.

Additional Information

All your information will be kept confidential according to EEO guidelines.