PLEASE NOTE: THIS POSTING IS OPEN TO CURRENT PATH EMPLOYEES ONLY

PATH is a global nonprofit dedicated to achieving health equity. With more than 40 years of experience forging multisector partnerships, and with expertise in science, economics, technology, advocacy, and dozens of other specialties, PATH develops and scales up innovative solutions to the world’s most pressing health challenges.

PATH Kenya is the lead implementing Partner for the USAID Nuru Ya Mtoto which is a USAID project funded by PEPFAR. The project’s focus is to increase use of high-quality, county-led health and social services, prevent new HIV infections, and reduce OVC and AGYW vulnerability. The project is implemented by PATH Kenya with ADS Nyanza as a consortium partner. The project is implemented at the county level, in the community and health facilities in the counties of Homa Bay, Kakamega, Kisumu Nyamira, Vihiga, Migori, and Kisii, in close collaboration with and support of county health management teams, department of children and social services and the Ministry of Health of Kenya.

JOB SUMMARY

PATH Kenya through USAID Nuru Ya Mtoto Project seeks to recruit a procurement associate who will ensure that goods and services are competitively procured and in compliance with the donor(s), PATH Kenya, and statutory regulations. The associate will also be responsible for the projects taxes refunds processes and ensure full compliance with PATH Kenya laid down procedures for DA 1 application.

He/she will always seek maximum value for the project and ensure that goods and services are procured in time and deliveries made according to agreed terms and conditions. He/she will be responsible for maintenance of accurate, up to date and complete records in required formats for all procurement transactions. In addition, the associate will be responsible for ensuring that all invoices are properly supported and reviewed before submitting to the Project Administrator for payment consideration. Further, this position will ensure that accurate procurement reports are prepared to support management decision making processes.

JOB RESPONSIBILITIES:

1. PROCUREMENT

• Carry out procurement processes in line with the PATH Kenya laid down policies as well as donor regulations and the laws of the land.
• Prepare formal invitations for bids and requests for quotations, including required special terms and conditions, performance, and technical criteria.
• Sit in procurement review committee meetings and take minutes of the deliberations
• Track orders and confirm system lead times, delivery dates, and costs.
• Prepare, update, and maintain purchase orders until they are closed.
• Prepare weekly management procurement reports and any other ad hoc reports as may be required from time to time by the project management.
• Ensure that all the vendors that PATH Kenya does business with are properly registered and are subjected to proper due diligence processes including Bridger checks.
• Identify opportunities and implement actions aimed at achieving efficiencies in procurement processes.
• Advise/update the procurement review committee on emerging issues around procurement
• Ensure that invoices are properly supported before payment consideration
• Facilitate good mutual business relationships with suppliers/vendors.
• Procure approved procurement requests on time.
• Maintain up to date procurement document filing system.
• Prepare annual and ad hoc procurement plans

1. TAXES REFUND

• Sensitize staff, LIPs and vendors on tax refund requirements and compliance.
• Ensure that all the project’s vendors and LIPs sign VAT and other taxes refund memos.
• Process DA 1 application in conformity with guidelines provided by PATH Kenya and USAID.
• Ensure that the project does not at any time ran out of DA 1 application stationary.
• Maintain an up-to-date DA 1 application log/tracker.
• Follow up any due VAT refunds with the vendors and properly document and file such follow ups.
• Prepare monthly DA 1 application and taxes refunds status report for management’s review and decision making.
• Prepare quarterly DA 1 reports in the format prescribed by USAID.
• Advise the project’s leadership on the emerging issues around taxes refund in Kenya.

Required Skills Required Experience

• A Bachelor’s Degree in any business-related field with a specialization /bias in procurement.
• CIPS qualification and KISM membership will be an added advantage.
• At least 2 years progressive relevant on job experience, preferably in a busy NGO setting.
• Familiarity with USAID Rules and Regulations and Kenyan procurement laws.
• Excellent communication skills (both verbal and written).
• Strong attention to detail, sound technical and analytical skills.
• Ability to take sound meeting minutes
• High standards of integrity.
• Good time management skills and the ability to prioritize.
• Ability to take self-initiatives and solve problems.
• Ability to handle multiple and conflicting priorities, and work under strict deadlines.
• Extensive familiarity with DA 1 application processes.

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CANDIDATES MUST HAVE LEGAL AUTHORIZATION TO WORK IN KENYA.

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PATH is dedicated to building an inclusive workforce where diversity is valued.

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PATH is an equal opportunity employer. Every qualified applicant will be considered for employment.

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PATH does not discriminate based on race, color, religion, gender, sexual orientation, gender identity, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

Please be advised: 

• PATH will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our career's page.
• Official PATH emails will always arrive from @path.org or @silkroad.com address.

PLEASE REPORT ANY SUSPICIOUS COMMUNICATIONS TO careersitehelp@path.org.

REQUIREMENTS

• Bachelors degree in IT, Information Systems or related area
• 5+ years of experience with Microsoft Server Operating systems
• 3+ years of hands-on experience with implementation and support of 100 or more virtual servers in a SAN-based multi-cluster environment
• Strong networking troubleshooting skills, Cisco and HP switching
• Firewall technologies, specifically Palo Alto
• Microsoft Clustering Experience
• Microsoft Dynamics Experience
• Wireless Technologies, Cisco / Ubiquiti
• PowerShell and Scripting
• VMware ESXi, and vSphere
• Backup and Restore technologies in Virtual Servers environment
• Microsoft Windows Server Operating Systems
• Active Directory, O365, Citrix
• Oracle, Microsoft SQL Server
• SharePoint Design, Implementation, and Support 
• HP Servers
• HP SAN (3PAR), NetApp
• Time management and detail oriented organizational skills
• Communicate effectively at all levels of the organization.
• Ability to create clear and concise documentation (policy, process, design, architecture, etc.)
• Preferred Certifications include vendor certifications in network operating system(s), VMware Certified Professional (VCP), Microsoft Certified (MTA, MCSA, MCSE), Cisco (CCNP, CCNA), PaloAlto (PCNSA)

The responsibilities are many, various, and not limited to those written in this document.