Job Description

The Medical Assisting Externship Coordinator plays a vital role in supporting student transitions from classroom instruction to hands-on training at externship sites, with a focus on employment outcomes. This position is responsible for managing all aspects of the externship experience, from site development and student placement to compliance, documentation, and post-externship employment conversions. W hile prior experience as a Medical Assistant is not required, successful candidates will demonstrate strong project management, relationship-building, and follow-through skills, preferably with experience in healthcare, workforce development, or community outreach. A key performance benchmark is converting at least 50% of externship placements into job offers, with a goal of 70%.

Job Description

• Secure, maintain, and expand a network of externship sites with a focus on employers seeking to hire students post-externship.
• Coordinate timely student placements to ensure the externship begins concurrently with the start of the externship module.
• Monitor student attendance and completion of externship hours; track progress to ensure timely graduation.
• Conduct site visits, mid-point, and final evaluations to assess the quality of the learning environment and student performance.
• Ensure all required immunizations and documentation are completed prior to site placement.
• Collaborate with Career Services to align externship opportunities with potential employment outcomes.
• Maintain detailed records and documentation in accordance with programmatic, accreditation, and regulatory requirements.
• Educate and support site supervisors and students on externship policies, expectations, and procedures.
• Provide exceptional student service through regular communication, troubleshooting concerns, and supporting retention and program completion.
• Represent the program professionally with community partners and employers; participate in career fairs or other outreach events as needed.

Full-time position with responsibilities of approximately 40 hours per week at the institution.

Campus-based, Hybrid. Minimum of three days on campus and two remote/telecommuting after completion of training period where employee can work autonomously. Days on campus may vary based on campus or student support needs. Generally, one late shift per week, until 7:00pm – 8:00pm, will be needed to ensure quality support and availability to evening students.

Pay Range: $29- $34 (Actual starting base pay may vary based on factors such as education, experience, skills, location, and budget.)

Qualifications

• Associate’s degree or higher preferred; equivalent work experience in community outreach, workforce development, healthcare partnerships or as a Medical Assistant will be considered.
• 2+ years of experience in project coordination, community engagement, employer relations, or career services strongly preferred. Prior experience in sales/marketing is a plus
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines.
• Excellent communication, interpersonal, and customer service skills.
• Knowledge of or experience in the healthcare industry is a plus.
• Must have a valid driver’s license, reliable transportation, and the ability to travel regularly for site visits.
• Proficient in Microsoft Office Suite and comfortable working within a data tracking system, Student Information System or CRM.
• Familiarity with accreditation standards, externship program coordination, or student services preferred.

Physical Constraints: **** Office and campus environment. Ability to stand, walk, or sit for prolonged periods of time. Ability to operate computer keyboard. The ability to transport records, books, boxes, etc., by lifting to 30 lbs. Be able to hear normal levels of speaking and be able to communicate orally and in writing. Visual acuity to observe people, situations, and written work. Employees are responsible for home and office set up when working remotely.

Additional Information

We Offer:

• Medical, Dental, and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year. Increasing based on years of service with the company
• 12 paid Holidays and 2 Floating Holiday
• 401K with a Company Match
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on the program