The Administrative Assistant, Senior will coordinate and manage activities as they relate to the Department of Dental Public Health to ensure a smooth, efficient operation; works under occasional supervision; performs office management duties; prepares and disseminates reports; assists with the preparation of documents for meetings; interfaces with external entities; may perform some designated duties of immediate supervisor during periods of absence; assists with the management of work study students; oversees special projects as designated by the immediate supervisor. Performs administrative support duties and makes work related decisions in accordance with existing policies and procedures.

Daily Operations

• Maintain the immediate supervisor’s daily schedule.
• Make travel arrangements for the immediate supervisor and other departmental faculty.
• Prepares and disseminates reports.
• Assists with the administering and coordination of Public Health Office activities.
• Assists in the development and implementation of office procedures and work study schedules.
• Functions as liaison with other departments, faculty, staff, students and external organizations.
• Plans, schedules departmental meetings.
• Composes, formats and types correspondence using PC applications including word-processing and spreadsheets.
• Performs other related duties as assigned.

Required Skills

• Ability to maintain filing and record keeping systems.
• Demonstrated knowledge of office proficiency in various PC based applications including word processing spreadsheet applications to include Microsoft Word Excel.
• Comprehensive knowledge of institutional policies and organizational structure.
• Demonstrated interpersonal skills necessary to establish and maintain effective working relationships with internal and external contacts.
• Effective verbal and written communication skills.
• Strong composition and editing skills.
• Good organization and time management skills.
• Ability to plan, schedule and coordinate meetings.
• Working knowledge of accounting principles and procedures including budgetary processes.
• Sufficient training skills to work with assigned staff.

Required Experience

• Bachelor’s Degree from an accredited college or university with a minimum of four (4) years of related experience is required.

• Ability to maintain filing and record keeping systems.
• Demonstrated knowledge of office proficiency in various PC based applications including word processing spreadsheet applications to include Microsoft Word Excel.
• Comprehensive knowledge of institutional policies and organizational structure.
• Demonstrated interpersonal skills necessary to establish and maintain effective working relationships with internal and external contacts.
• Effective verbal and written communication skills.
• Strong composition and editing skills.
• Good organization and time management skills.
• Ability to plan, schedule and coordinate meetings.
• Working knowledge of accounting principles and procedures including budgetary processes.
• Sufficient training skills to work with assigned staff.