Associate Director of Admission
ADMINISTRATIVE ASSISTANT - RALEIGH, NC
WESTWOOD PROFESSIONAL SERVICES, INC.
WESTWOOD PROFESSIONAL SERVICES, INC. is seeking an Administrative Assistant to join our team in our Raleigh, NC office. The Administrative Assistant will be responsible for providing oversight to the day-to-day administrative operations of the local office. The position is part-time and will serve 20 hours/week. The primary goal of this position is to assure that the office has the tools and support needed to function in a healthy, productive, and professional manner. Westwood has a highly experienced and dynamic team of individuals dedicated to providing high-level professional services to our clients.
DUTIES AND RESPONSIBILITIES:
• Solicit, select, and manage office vendors and suppliers. • Prepare, monitor, and manage variable expense budgets for the office (ex: office supplies, employee relations) • Coordinate dispersing information and updates to local staff at monthly town hall meetings • Coordinate candidate interview visits on behalf of PMs and HR. • Preparation for new hires, onboarding, and potential off-boarding assistance. • Oversee the accommodations for office visitors (employees, clients, vendors, etc.). • Work with local leadership to help coordinate internal meetings and meetings with clients. • Engage Corporate Service leadership for support in meeting office objectives. • Facilitate IT services for the office (liaison to the IT infrastructure team). • Responsible for event coordination within the office. • Ensure the office is represented within Westwood's Safety and Health & Wellness groups • Manage office Giving Back budget and activities. • Monitor office space and seating status. • Other duties as assigned by National Office Manager, the Principal in Charge, or local staff.
Required Skills Required Experience
• Two-year degree and 2-5+ years of experience preferred. • Effective written and verbal communications is necessary. • Ability to utilize critical thinking and judgment to resolve problems and issues independently. • Ability to multi-task, work under pressure and meet deadlines. • Strong organizational skills with the ability to independently and proactively manage multiple projects/assignments, determine and set job priorities, and work with limited/direct supervision. • Handle confidential and non-routine information. • Adapt to ever changing work environments. • Proficient with Microsoft Office Suite
FOR PREFERRED CONSIDERATION (NOT REQUIRED): • Two-year degree • Phone system experience • Experience with Deltek Vision • Invoicing assistance
ABOUT WESTWOOD PROFESSIONAL SERVICES, INC. (WESTWOOD)
Westwood is a multi-disciplined national surveying and engineering services provider for commercial and residential development, public infrastructure, wind energy, solar energy, energy storage, and electric transmission projects. Westwood was established in 1972 in Minneapolis, Minnesota and has grown to serve clients across the nation from multiple U.S. offices. In 2020, Westwood ranked on the top 150 design firms on Engineering News Record (ENR), #4 on Zweig Group’s Hot Firm’s List, and #9 on Best Firms to Work For, all national industry lists and record-breaking rankings for the firm.
Westwood provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We believe that diverse backgrounds strengthen our business. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.