Job Description

Under limited supervision organize and manage all the activities related to the Records and Registration that pertain to DDC locations, including serving as the official authorized keeper of the college’s learner records. This position is responsible for the compilation and maintenance of learner records in compliance with federal law, state law, and accreditation agencies. The Associate Registrar compiles and maintains learner records and state reports; monitors academic guidelines; processes graduation; assists learners and patrons; keep abreast of regulations and procedures of learner records according to accreditation standards. This position serves as the main resource of FERPA regulations.

The Associate Registrar is responsible for the following:

·       Responsible for collecting, recording, maintaining and reporting of learner records within FERPA guidelines, e.g., grades, registration data, maintaining transcripts etc.

·       Work with Program Managers and the Manager of Learner Support and Life Resources to plan registration schedules and procedures for DDC learners.

·       Direct and coordinate college registration activities pertaining to DDC locations.

·       Supervise the coordination, evaluation and certification of all DDC learners’ graduation applications.

·       Direct preparation of learner transcripts.

·       Assist in preparation of the graduation list for DDC locations.

·       Monitors academic standing; coordinates probation, suspension, withdrawal and Leave of Absence procedures for DDC learners.

·       Participates in development and maintenance of policies, short-and long-term planning; develops and implements projects and programs to assist in accomplishment of established goals.

·       Coordinate dissemination of information on courses offered and procedures DDC learners are required to follow in order to obtain grade transcripts.

·       Provide oversight of transcript evaluation for transfer learners in DDC locations and provide evaluation of military, CLEP, AP and other forms of Prior Learning.

·       Research, analyze and resolve learner disputes as they relate to records and registration.

·       The Registrar’s Office is one of the primary campus frontrunners in the area of information technology. Using available reporting tools, and to create reports for advising and degree auditing, the Associate Registrar provides needed information to faculty and learners.

·       Regularly reviews and maintains a comprehensive database of student academic and demographic information.

·       Collaborate with the College Registrar in the grading system of learners; collecting grades from instructors and faculty, maintains learner grade records, oversees the attendance system of learners; tracking learners towards degree- taking learner information and measures it against requirements.

·       Provide support with grade and transcript processing and also with grade and attendance change requests.

·       The Registrar’s Office maintains records in our SIS, that is only accessible to the Campus President, or authorized designee, the Director, Learner Support Services, and the Registrar’s Office only. Other members of administration may request access from the Registrar as needed.

·       Participates in the development of annual operating budgets.

This annual salary for this position is $41,600

Qualifications

·       Associates degree in educational administration or a related field preferred. 

·       Knowledge of academic learner record keeping in a setting of higher education.

·       Knowledge and ability with online learner records and registration systems.

·       Proven qualifications of leadership, accuracy, initiative, and organization.

·       Ability to establish and maintain effective working relationships with staff, faculty, and learners, and community members and to effectively deal with potential public relations problems courteously and tactfully.

·       Strong attention to detail and accuracy.

·       Ability to work with diverse populations, individually and as a group.

·       Ability to partner and work effectively with a variety of internal and external stakeholders.

·       Excellent written and oral presentation skills.

·       Ability to manage and prioritize multiple tasks.

·       Ability to work well independently as well as within a team, on multiple projects, within an environment that can be fast paced.

·       Mastery of Microsoft Office, including Word, Excel, PowerPoint, and Outlook.

Additional Information

The typical work environment is located at the College’s Operations Support Center (OSC) in Salt Lake City, Utah and some days can be remote.  All your information will be kept confidential according to EEO guidelines.

The preceding role description has been designed to indicate the general nature and level of work performed by collaborators within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of collaborators assigned to this position.