Job Description

FINANCE SPECIALIST 

Department: Finance 

Job Status: Full-Time 

Reports To: CFO & COO 

Job Type: Regular 

Positions Supervised: None 

FLSA Status: Exempt 

Amount of Travel: 25% 

Work Schedule: M-F 9am-5pm, Occasional evenings and weekends   

POSITION SUMMARY 

Under the direction of the CFO & COO, the Finance Specialist is responsible for preparing and reconciling financial statements, analyzing accounting processes and closing the books after yearly audits are complete.  

ESSENTIAL FUNCTIONS 

Reasonable Accommodation Statement: 

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily.  Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. 

Essential Functions Statement(s): 

1. Financial Management:

• Ensures legal and regulatory compliance for all financial functions 

• Oversees all financial record and reporting systems to ensure compliance with GAAP standards 

• Builds and maintains relationships with key finance partners 

• Develops and maintains appropriate financial controls and procedures 

• Prepares annual budget 

• Oversees cash flow planning 

• Prepares and presents monthly financial statement to the CFO 

• Reviews borrowing needs and establishes debt programs 

• Establishes and maintains depositary arrangements and cash management with eligible banking institutions 

• Develops and maintains financial accountability for all grant budgets 

• Recommends approval to the CFO for authorization of all contracts and agreements 

• Maintains appropriate audit record files, prepares audit forms A-133 and 990 and works cooperatively with auditors 

• Upholds applicable local, state, and federal laws 

• Updates and implements all necessary business policies and accounting practices; improves the finance department’s overall policy and procedure manual 

• Prepares corporate financial statements in a timely fashion. 

• Conducts periodic audits of budget items, including comparing per diems to actual expenses and other budget-to-actual comparisons 

• Provides relevant financial information to Leadership Team 

• Maintains corporate checking accounts and invoices 

• Responsible for the various ledgers including cash disbursements, cash receipts, accounts payable, month-end payroll summary, accounts receivable summary, and journal entries to adjust the general ledger 

• Generates monthly reports including accounts payable reconciliation, accounts receivable reconciliation, cash flow report, and balance sheet audits 

• Attends the finance committee meetings. 

• Provides value added input to the development of a successful financial strategy for the organization that supports the organization’s overall mission and strategy 

• Performs other related duties as requested by the CFO or CEO

1. Administrative Responsibilities:

• Facilitates accurate and timely delivery of employer contributions and employee payroll deductions to carriers, plan administrators, or other appropriate service providers 

• Completes records, reporting, and other documentation required by federal, state, and provider rules, regulations, and policies 

• Monitors administrators and insurance carriers reports to ensure the organizations compliance with plan requirements 

• Processes Payroll

1. Advances the Organization’s professional image.

• Promotes the organization’s mission, philosophy, and vision. 

• Maintains open/effective communications. 

• Uses problem -solving techniques to tactfully address questions and concerns. 

• Serves as an information resource 

• Maintains a professional appearance. Wears work attire appropriate for position 

• Maintains the confidentiality of privileged information

POSITION QUALIFICATIONS 

Competency Statements: 

• Problem Solving: Carefully evaluates alternatives and utilizes tactics and techniques that have worked in the past to minimize risk 

• Enthusiasm: Operates with a good deal of energy and intensity that keeps others inspired and involved 

• Interpersonal Demeanor: Keeps their feeling under control. 

• Organization: Systematic, precise and methodical 

• Communication: Effectively states expectations, thoughts, and ideas 

• Feedback: Provides frequent, frank and direct feedback to others 

• Productivity: Has a clear focus on results and sets challenging, but realistic goals. 

• Loyalty: Respects opinions of individuals in authority and uses them as resources for information, direction and decision-making 

• Empathy: Demonstrates an active concern for people and their needs. 

• Critical Thinking: Ability to proactively make recommendations to improve finance and organizational processes and see the connections between finance and the organizations strategic objectives

SKILLS & ABILITIES 

Education:   

• Minimum of a BA, ideally with an MBA/CPA or related degree

Experience:  

• 3 plus years of experience in a finance accounting role

Technical Skills:   

• Proficient in Microsoft Office Suite 

• Proficient in QuickBooks 

• Strong Organizational Skills 

• Ability to translate financial concepts to – and to effectively collaborate with -programmatic and fundraising colleagues who do not necessarily have finance backgrounds 

• Technology savvy with experience managing relationships with software vendors; knowledge of accounting and reporting software 

• A multi-tasker with the ability to wear many hats in a fast-paced environment 

• Excellent interpersonal and customer service skills

Other Requirements:   

• Valid driver’s license

PHYSICAL DEMANDS 

N (Not Applicable): Activity is not applicable to this occupation. 

O (Occasionally): Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)  

F (Frequently): Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)  

C (Constantly): Occupation requires this activity more than 66% of the time (5.5+ hrs/day) 

Physical Demands  

• Speak F 
• Stand  O  
• Walk  F  
• Sit  F 
• Handling /Fingering  F 
• Reach Outward  O  
• Reach Above Shoulder  O 
• Climb  N 
• Climb Stairs O 
• Crawl  N 
• Squat or Kneel  O 
• Bend  O 
• Lift/Carry  
  • 10 lbs or less  C 
  • 11-20 lbs   O  
  • 21-50 lbs   N 
  • 51-100 lbs   N  
  • Over 100 lbs   N

    

• Push/Pull  
  • 12 lbs or less  O 
  • 13-25 lbs  N 
  • 26-40 lbs  N  
  • 41-100 lbs  N

Other Physical Requirements, e.g., Vision, Hearing, Touch: 

• Candidate must be able to perform the role with or without reasonable accommodations.

WORK ENVIRONMENT 

• A school environment in a controlled atmosphere building.

The company has reviewed this job description to ensure that essential functions and basic duties have been included.  It is intended to provide guidelines for job expectations and the employee’s ability to perform the position described.  It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate.  This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.