Finance Coordinator -Please see Special Instructions for more details.When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. These can be submitted as Other Document 1. Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if the PDF file is 9MB or less. If over 9MB in size, submit to contact person listed. Transcripts must be received by the closing date if not uploaded with your application. For additional information please contact: Anna Gorman at anna.gorman@oregonstate.edu OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement. -Position Information -Univ Admin Business Ctr (QBC) -Position Title -Supervisor-Finance -Job Title -Finance Coordinator -Appointment Type -Administrative/Professional Faculty -Job Location -Corvallis -Position Appointment Percent -100 -12 -Faculty Status -Regular -Tenure Status -Fixed-Term -Pay Method -Salary -Recommended Full-Time Salary Range -Salary is commensurate with education and experience. -Position Summary -The University Administrative Business Center is seeking a Finance Coordinator. This is a full-time (1.0FTE), 12-month, fixed term professional faculty position. Reappointment is at the discretion of the Business Center Manager. The University Administrative Business Center (UABC) is responsible for providing budgetary, financial, administrative and human resource services to a wide variety of administrative and academic units throughout the University. The person in this position researches and recommends financial solutions to department administrators, central administration and business center management, and is an integral member of theUABCmanagement team. The Finance Coordinator plays a critical role by performing or overseeing highly complex tasks, including: budget development; financial analysis, fiscal projections and reports; grant proposals and management reports; reconciliations and transaction processing, and distributions of revenue and expense. The position evaluates major program and operational changes and recommends procedures, processes and financial structures and reporting systems to insure compliance, streamline operations and provide customers with timely data for management decisions. Effective and diplomatic interaction with customers is required by this position, to assess customer operational needs and explore alternative fiscal structures, estimate future financial resources and expenditures and consult on financial matters with customers. Analysis performed encompasses a variety of financial information including revenues, expenditures, cash flows, cost projections, asset management and changes in capital reserves. The Finance Coordinator ensures timely and accurate transaction processing and reporting of financial activities and provides financial analysis to support cost management efforts and efficient operation of customers served byUABC. In this role, the Finance Coordinator ensures the integrity of accounting information: reviews and applies relevant policies, regulations, and procedures; reviews, analyzes, recommends, and implements procedural changes, and assists in the preparation, maintenance, and control of program budgets as dictated by changing circumstances. The Finance Coordinator proposes new fund and activity codes in accordance with established procedures and participates in the analysis, planning, interpreting, and review of a fiscal operations. Employees in this position use advanced accounting theory to perform accounting, auditing, fiscal analysis and reporting, payroll review, and other financial and administrative tasks. Responsibilities include assignment of work, review of work, supervision, performance evaluation, coaching/training/mentoring and assignment of duties for classified employees within the Business Center. They review and apply relevant policies, regulations, laws and procedures in performance of their duties, includingGAAP,GAAS, Federal and State regulations, Oregon Revised Statues and Oregon Administrative Rules and University policies. The position plays a key role in assessing and applying internal controls and best practices. -Position Duties -50% Accounting, Finance & Budget Oversight: Confers with customers to develop and prepare preliminary and final budgets and to develop and monitor department financial and managerial reports and complete requested analysis. Plans, organizes, and/or supervises development of operating budgets, grant budgets and proposals, and special projects requiring fiscal analysis, forecasting, or revenue/expense redistribution. Reviews and applies relevant laws, regulations, and legal opinions; reviews, analyzes, recommends, and implements procedural changes in the preparation, maintenance, and control of program budgets as dictated by changing circumstances. Consults with customers and grant financial management staff; provides support and technical expertise to programs regarding procedures, grant applications, and outside agency reporting; reviews grants budgets to assure compliance with the grant guidelines, timelines, and regulations; recommends establishment of funds, indexes, and activity codes in accordance with established procedures. Assists staff with grant financial reports, developing multi-year projections related to grants, and coordination withOSRAAto monitor closeout of grant awards. Assists with review of revenue generation and Fee Book processes. Assist in review of quarterly fiscal projections and reports for customers (i.e. burn rate reports, etc.). Attends meetings and provides support to team members and unit customers in Finance & Accounting Managers absence; reviews and approves journal vouchers, invoices, purchase orders; Foundation and scholarship payment requests; and air fare authorization updates. Completes labor distributions and re-distributions, perform policy interpretation and training for customers and business center staff. Develops customer budgets or major component of departments budgets; forecasts and analyzes revenue and expenditure trends; actively participates in budget policy formulation. Oversees: entry and approval of customer vendor invoices, ensuring timely and accurate processing and payment; departmental purchasing card activity, including re-distributions and departmental questions; travel and personal reimbursement processing; customer deposits; billings and invoicing for recharge operations; wire transfers; Foundation payment requests; month and year-end closing activities; air fare authorization updates. Serves as a resource to managers and program staff advising on the appropriate payment methods available such as: credit cards, purchase orders and contracts, and explaining documentation requirements. Acts as a liaison with vendors and suppliers. Identifies what needs to be done and takes action before being asked to do so; anticipates needs, as well as programmatic and policy changes and makes necessary preparations or changes needed. Provides and/or develops appropriate documentation to track the progress of assignments or projects. 35% Supervision tasks: Manages and supervises up to four classified employees, including assigning work, developing work procedures consistent with policy, establishing work schedules, and monitoring work performed by subordinates in order to meet agreed-upon goals, objectives and target dates. Performs supervisory functions for the assigned personnel by interviewing and recommending the hiring of new staff members; providing or arranging for training for subordinates; evaluating subordinates performance; and recommending personnel actions such as promotions, transfers, or disciplinary action to ensure adequate and competent staffing. Performs related duties such as conducting staff meetings, preparing written instructions for work assignments, resolving disputes and preparing narrative and statistical reports. Supervise students including scheduling, training and work performance. 15% Other Duties to be assigned by the Finance & Accounting Manager or the Business Center Manager. Represent the business center by attending meetings and serving on committees, provide assistance to campus academic and administrative units. Ability to anticipate, recover and adapt from adversity or when things change or dont go as planned. Develops effective approaches for managing self and others through change. -Minimum/Required Qualifications -Bachelors degree in accounting or; Twenty four (24) quarter, 16 semester or 240 clock hours of accounting courses and three years of *accounting experience; OR aCPAor PA certificate and three years of *accounting experience. All courses must be from accredited colleges, universities, or private vocational schools. Transcripts must be submitted for all required and/or related courses. Accounting experience must include at least 8 of the following: Creating policies and procedures for fiscal operations. Assuring that accounting system information accurately reflects program/agency operations. Analyzing impact of proposed regulations/changes on accounting budgeting systems and customer operations. Assuring fiscal transactions comply with generally accepted accounting policies, University policies and procedures, and other regulatory and compliance requirements. Formulating and recommending corrective actions as well as accounting system improvements. Developing and monitoring system generated reports. Automated generation of billings and redistributions of charges. Designing, preparing, distributing, and interpreting a variety of fiscal and operational reports. Applying advance Excel and computer spreadsheets and accounting software. Experience and/or knowledge of governmental and fund accounting, including analyzing and interpreting transactions and financial data. Applying audit standards and internal controls to internal procedures. Communicating technical information orally and in writing to both internal staff and customers. Creatively problem solving customer issues to advance the Universitys mission Ensuring compliance with federal/state laws and administrative policies. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as perOSUStandard 576-055-0000 et seq. Incumbents are required to self-report convictions. -Preferred (Special) Qualifications -One year of experience providing direct supervision including, but not limited to hiring, firing, evaluating, rewarding, disciplining, coaching, counseling, planning work, assigning work and reviewing work. Experience working with grants and contracts. Experience working with Ellucian Banner Financial Information System. Experience working with data warehouse and ad hoc reporting systems. Experience providing excellent customer service in a governmental finance setting. Advanced skills with Microsoft Office software. Experience developing and presenting reports and training in a group setting. A demonstrated commitment to promote and enhance diversity. -Working Conditions / Work Schedule -This position requires a clear and unambiguous commitment to compliance of all National Collegiate Athletic Association (NCAA) regulations for Division I (FBS) universities. -No Posting Detail Information -Posting Number -P02680UF -Number of Vacancies -1 -Anticipated Appointment Begin Date -03/01/2019 -Anticipated Appointment End Date -Posting Date -01/02/2019 -Full Consideration Date -Closing Date -01/23/2019 -Indicate how you intend to recruit for this search -Competitive / External - open to ALL qualified applicants -Special Instructions to Applicants -When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. These can be submitted as Other Document 1. Transcripts must be submitted for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools. The online application system will allow you to attach your transcripts if thePDFfile is 9MB or less. If over 9MB in size, submit to contact person listed. Transcripts must be received by the closing date if not uploaded with your application. For additional information please contact: Anna Gorman at anna.gorman@oregonstate.edu OSUcommits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans,LGBTQcommunity members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as perOSUStandard 576-055-0000 et seq. Incumbents are required to self-report convictions. Offers of employment are contingent upon meeting all minimum qualifications including the criminal history check requirement. -