ABOUT THE OPPORTUNITY:

At Polk State, our amazing faculty and staff create an inspiring workplace. This administrative support position reports to the President's Senior Executive Assistant and is an excellent opportunity within the Office of the President.   We offer a collaborative, creative and culturally diverse work environment. If you want to be supported in your efforts to grow professionally and to be recognized for your contributions, then come work for Polk State!

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SOAR, EAGLES!

ABOUT THE POSITION:

This position provides mid-level administrative and clerical support to the President's Senior Executive Assistant.  This position requires a wide variety of administrative and staff support services to the organizational unit.  The work is generally diversified requiring judgment to apply broader aspects of established policies, practices and procedures. 

ESSENTIAL FUNCTIONS/DUTIES:  

• Assists in the daily operation of a busy office or department by answering phones, processing correspondence, assisting students, faculty and staff, filing and processing incoming and providing general office administrative support.  Assists callers to successful resolution of their requests.
• Prepares forms, travel authorizations and other related standard operating procedure forms, and enters disbursement requests and purchase requisitions in the college enterprise system. (ER)
• Assists with division budget records, prepares budget amendments, assists in budget preparation, and processes invoices. Access accounting system online.
• Ensures smooth departmental operations, tracking staff attendance and time sheet timeliness. Coordinates Team meetings and works with Team members to process College paperwork. Prepares agendas and attends group and committee meetings to take minutes.
• Uses computer-based software such as MS Word, Excel, etc., and in some cases, department-specific software for internal and external correspondence.

This position is a level C15. PLEASE SEE STARTING SALARY RANGE BELOW.

Required Skills

• The ability to establish an effective rapport with staff and faculty including senior leadership.
• Excellent organizational skills, with special attention to details.
• Excellent oral and written communications skills.
• Ability to work well with others.
• Excellent mid-level office skills.
• Intermediate experience with computer, word processing, spreadsheets and databases.
• Excellent human relations skills.
• Ability to maintain confidential information.

REQUIRED EDUCATION:

Graduation from a standard high school (or equivalent).

Required Experience

Three or more years of administrative and clerical support experience is required, preferably in support of a mid-level or senior leadership position. 

We offer an excellent employer-paid benefits package including the following: Medical, Dental, Life, Long-Term Disability, Vacation (except faculty), Holiday and Sick Leave, Retirement (if eligible) and college fee waivers.  Other employee-paid, voluntary benefits (vision, short-term disability, etc.) are also available.

IMPORTANT INFORMATION: 

• APPLICATION REQUIREMENTS: A completed online application consists of:

• Resume

• Cover Letter

• Polk State electronic job application (eApp) with ALL SECTIONS fully completed

SUBMISSIONS THAT DO NOT INCLUDE ALL REQUIRED INFORMATION WILL NOT BE CONSIDERED. 

• BACKGROUND SCREENING: Reference checks, successful completion of a Level II background check (fingerprinting), and third-party Education Verification for all stated degrees will be required prior to employment.

• STAFF TRANSCRIPTS:  For career positions (C10-C18), an undergraduate degree is not required. However, please note that education will be verified for all stated degrees.  Submission of OFFICIAL TRANSCRIPTS FOR ALL STATED DEGREES will be required as a condition of employment, following receipt of job offer.

• VETERANS’ PREFERENCE: Eligible applicants must use the Polk State Veterans' Preference Documentation Form to apply for Veterans’ Preference for positions in qualifying categories (Career and Protech positions levels P12 – P16).  ALL REQUIRED DOCUMENTATION (POLK STATE VETERAN’S PREFERENCE FORM, DD-214, AND ANY OTHER REQUIRED DOCUMENTATION) MUST BE SUBMITTED WITH THE COMPLETED APPLICATION FOR CONSIDERATION.

• As a general rule, Polk State College DOES NOT PROVIDE H1-B VISA SPONSORSHIP. Exceptions may be made based on the College's need for a candidate with unique skills and expertise where the College cannot otherwise recruit and hire qualified non-sponsored candidates.

• RELOCATION: Polk State College does NOT provide relocation assistance for this position.

• THIS POSITION WILL CLOSE AT 8:00 A.M. ON WEDNESDAY, JUNE 16, 2021.

IF YOU NEED FURTHER ASSISTANCE WITH YOUR APPLICATION, PLEASE CONTACT THE RECRUITING TEAM AT CAREERS@POLK.EDU.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.

Polk State College is an equal access/equal opportunity institution committed to excellence through diversity in education and employment. The College complies with all state and federal laws granting rights to students, employees, and applicants for employment or admission to the College. Polk State College does not discriminate on the basis of race, color, national origin, ethnicity, sex, age, religion, sexual orientation, marital status, veteran status, genetic information, disability, or pregnancy in its programs, activities, or employment. For questions or concerns, please contact:  Valparisa Baker, Chief Diversity Officer (Title IX Coordinator); 999 Avenue H, NE; Winter Haven, FL  33881; Office: WAD 227; 863.292.3602 Ext. 5378; vbaker@polk.edu.

Polk State College is a drug-free workplace and participates in E-Verify. 

Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. If you feel you require a reasonable accommodation to apply for a position with Polk State, please call 863-297-1070 or e-mail Careers@polk.edu  with the nature of your request, along with your contact information.  Reasonable accommodations are considered on a case-by-case basis.  Please note that only those inquiries concerning a request for reasonable accommodation will receive a response. 

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• The ability to establish an effective rapport with staff and faculty including senior leadership.
• Excellent organizational skills, with special attention to details.
• Excellent oral and written communications skills.
• Ability to work well with others.
• Excellent mid-level office skills.
• Intermediate experience with computer, word processing, spreadsheets and databases.
• Excellent human relations skills.
• Ability to maintain confidential information.

REQUIRED EDUCATION:

Graduation from a standard high school (or equivalent).