Job Description

Study everything. Do anything!

Find your passion. Create knowledge. Serve the common good. Prepare for life.

These are the guiding principles of the College of Arts & Letters at the University of Notre Dame. As part of the University’s broader mission to be the world’s preeminent Catholic research institution, the College plays a vital role in fostering intellectual inquiry, artistic expression, and service to others.

The University of Notre Dame has long demonstrated an extraordinary commitment to the arts—building acclaimed collections, creating world-class performance venues, and supporting meaningful artistic engagement both on campus and in the community. We are currently seeking a highly organized, detail-oriented professional with a passion for the performing arts to join our dynamic team as the Production & Operations Specialist.

About the Position

The Production & Operations Specialist is a critical member of our team, responsible for managing event logistics and operational support for multiple academic departments—primarily the Department of Music and Sacred Music at Notre Dame, with additional support for the Departments of Film, Television, and Theatre and Shakespeare at Notre Dame as needed.

This full-time position requires strong organizational, logistical, and communication skills. The ideal candidate is a proactive problem-solver who thrives in dynamic environments and is passionate about supporting the performing arts in a university setting.

Key Responsibilities

Event Management

• Lead and support the setup and staffing of performances, rehearsals, and academic events.
• Coordinate equipment logistics for a wide range of events, including podiums, choral risers, chairs, and stands.
• Manage a student team to assist with equipment transport, event setup, and strike.
• Liaise with the DeBartolo Performing Arts Center (DPAC) Box Office and other partners to coordinate ushering and front-of-house support.
• Track space usage and event data to inform staffing and budgeting decisions.
• Attend design and production meetings to ensure operational readiness.

Scheduling & Planning

• Engage with faculty, staff, and students to plan and execute events accurately.
• Coordinate scheduling across venues and assign personnel to avoid conflicts.
• Oversee hiring, training, and scheduling of student workers.

Equipment Coordination

• Procure and coordinate the setup of specialized equipment, including pianos, percussion, and other instruments.
• Partner with production teams and the Piano Technician to ensure all equipment is prepared and functional.
• Maintain a comprehensive inventory system for equipment tracking.

Facilities Oversight

• Coordinate with campus facilities for delivery logistics via loading docks and elevators.
• Conduct regular inspections of assigned spaces and report maintenance issues.
• Ensure a high standard of venue condition and functionality.

IT & A/V Support

• Collaborate with the Arts & Letters Computing Office (ALCO) to inspect and troubleshoot A/V and IT equipment.
• Arrange and provide basic A/V support for smaller events.
• Coordinate with the Audio Engineer for large-scale performances.

Qualifications

Skills & Experience

• Proven ability to plan, coordinate, and execute events across multiple venues with exceptional attention to detail.
• Strong organizational and scheduling skills; capable of managing complex calendars and prioritizing overlapping needs.
• Familiarity with event logistics, including equipment handling, load-in/load-out procedures, and basic A/V setup.
• Excellent interpersonal and communication skills with the ability to collaborate across departments and work with diverse stakeholders.
• Experience supervising and training student workers or part-time staff.
• Technical aptitude in managing event equipment and performance equipment (e.g., pianos, percussion, keyboard instruments) and coordinating with specialists as needed.
• Ability to anticipate challenges, solve problems quickly, and adapt to changing circumstances.

Other Requirements

• Willingness to work evenings and weekends as needed.
• Ability to lift up to 100 pounds, climb ladders, and work in dimly lit or noisy environments for extended periods.
• Comfortable working in a fast-paced, performance-oriented academic setting.

Additional Information

Hiring Pay Range : Up to $60,000

Application Deadline to Apply : July 20, 2025

At Notre Dame, we know our impact depends on exceptional people, people like you. We are committed to fostering a vibrant, welcoming community. In keeping with our mission, we encourage applications from all who will help build and strengthen our beloved community. We strive to empower every employee to flourish, knowing your success propels Notre Dame to new heights of impact.