Job Description

This is a 0.8 FTE position that works 4 days per week, 12 months per year.

Summary of Position

The Schwartz School of the Arts Program Manager provides administrative support to department leadership, faculty, students, and staff within the School of the Arts, and provides academic support to programs across the Schwartz School of the Arts.

Primary Responsibilities

• Manage the overall administrative operations of the Schwartz School of the Arts.
• Manage internal and external communications for the Schwartz School of the Arts departments.
• Supervise professional staff in the School of the Arts.
• Maintain internal and external facing calendars for all departments, including scheduling large and small group meetings, juries, recitals, ensemble performances, scholarship audition days, etc.
• Collaborate with Admissions on recruitment efforts, including sharing prospective student information with relevant faculty, arranging individual group visits, and greeting guests.
• Coordinate accurate and timely communication about scholarships to students, faculty, and staff.
• Provide accounting support, including submitting invoices, payments for artists, department purchases, and managing and reconciling P-card statements.
• Collaborate with Human Resources, the School Director, and Department Chairs to hire adjunct and full-time faculty, and orient new faculty to the department and campus.
• Respond to incoming phone calls and emails in a timely manner, redirecting as necessary.
• Organize, plan, and coordinate school meetings and maintain meeting minutes.

Additional Responsibilities

• Oversee student employment, including supervising student workers as needed, approving timesheets, and interviewing, hiring, training, and supporting student employees.
• Coordinate and execute required documentation and records for annual accreditation.
• Provide administrative support in collaboration with the Theater Production Manager.
• All other duties as apparent or assigned by supervisor(s).

Work Environment and Physical Demands

• This position works 4 days per week.
• Typical work environment is an office.
• Regular computer and phone use.
• Infrequent driving to locations and events off-campus.

Qualifications

Minimum Qualifications

• Bachelor’s degree.
• Five (5) years of relevant professional administrative experience.
• Experience supervising professional staff.

Preferred Qualifications

• Master’s Degree in a related field.
• Experience with maintaining digital databases.
• Experience working in a higher education setting.

Knowledge, Skills, Abilities

• Excellent interpersonal communication and etiquette.
• Excellent verbal and written communication skills.
• Strong organizational skills.
• Knowledge of computers and computer software (Microsoft Office and Google Suite).
• Ability to work effectively and collaboratively in a diverse work environment.
• Ability to be attentive to details, to be accurate and precise.
• Ability to lead/teach and mentor others.
• Ability to work effectively in a team environment and work independently with little supervision.
• Ability to reason/analyze, maintain confidentiality, and demonstrate patience and understanding.
• Ability to show initiative, organize workflow, manage projects, and handle frequent interruptions.
• Ability to problem solve and make decisions with strong interpersonal skills.

Additional Information

Application Requirements

Please submit a resume and cover letter to be considered for this position.

Benefits at Augsburg

• The compensation range is $46,400 - $52,000 per year, DOQ.

Augsburg University offers a competitive and comprehensive total rewards program including:

• Medical, dental and vision coverage
• A generous 403(b) matching program with an employer contributions of up to 8% upon eligibility
• Up to 100% tuition remission for employees, spouses and dependents, and participation in the Tuition Exchange program with colleges and universities throughout the US
• Generous paid time-off, including 14 paid holidays, 12 sick days, 2 community service days, and vacation of up to 22 days per year immediately upon hire
• Employer-paid STD, LTD and life insurance
• Employee Assistance Program (EAP) for all employees

Equal Opportunity and Affirmative Action Statement

Augsburg is an equal opportunity employer and does not discriminate on the basis of gender, sexual orientation, marital status, gender identity, race, age, disability, religion, national origin, color, or any other protected class.

Augsburg University is committed to providing equal employment opportunity to all applicants and employees regardless of their race, color, creed, religion, gender, age, national origin, familial status, disability, veteran status, sexual orientation, gender identity, gender expression, marital status or public assistance status, or any other characteristic protected by federal, state, or local law.

If you need a reasonable accommodation to complete our application process, please contact our Human Resources Department at phone number: 612-330-1058 or email: hr@augsburg.edu.