Job Description

The Wilma and Peter Veldman Family Psychology Clinic at the University of Notre Dame is seeking a Project Coordinator to join our collaborative, mission-driven team. This individual will play a key role in advancing the Universal Wellness Project (UWP) —a county-wide initiative dedicated to expanding equitable access to mental health support for youth in St. Joseph County.

About the Clinic

The Veldman Family Psychology Clinic is Notre Dame’s premier center for clinical science, training, and community mental health. As part of the College of Arts & Letters, the clinic brings together faculty, staff, and students who are pioneering innovative research, delivering exceptional care, and preparing the next generation of mental health professionals. Our work is deeply grounded in the University’s mission to be a force for good—with a particular focus on expanding access to evidence-based, high-quality mental health services for underserved populations in our community and around the world.

Position Overview

The Project Coordinator supports the successful implementation of the Universal Wellness Project at the Notre Dame site. This county-wide initiative—led in partnership with the University of Notre Dame and Northwestern University—aims to improve youth mental health access and outcomes by adapting, implementing, and evaluating digital and provider-delivered single-session interventions (SSIs).

In this role, the Project Coordinator will oversee day-to-day project operations, coordinate community engagement activities, manage relationships with partners and advisory boards, and ensure high-quality research and data practices. This is a 2-year, limited-term position at approximately 30 hours per week. Contingent on funding, the position may be extended. **** Some evening or weekend hours may be required to support community meetings or events.

Key responsibilities include

• Coordinating all Universal Wellness Project activities at the Notre Dame site and supporting collaboration with Northwestern University partners
• Managing timelines, deliverables, and reporting to ensure project milestones are met
• Organizing and facilitating four Community Advisory Boards (Youth, Parent, School Provider, and Community Provider)
• Supporting human-centered design processes and implementation of digital SSIs across the county
• Preparing IRB proposals and amendments; recruiting, screening, and scheduling youth research participants
• Ensuring accurate data collection, tracking, and adherence to research protocols and confidentiality standards
• Assisting with community trainings, workshops, and dissemination of project findings
• Providing general administrative and team support to maintain smooth project operations

This position is central to the UWP’s mission—helping ensure that youth, families, and community partners receive high-quality, evidence-based mental health support.

Who We’re Looking For

The ideal candidate is:

• Organized and detail-oriented , capable of managing complex timelines, multiple stakeholders, and evolving project needs
• A strong communicator , comfortable engaging with faculty, community leaders, schools, parents, and youth with professionalism, empathy, and respect
• Passionate about youth mental health , and eager to learn new approaches in human-centered design, prevention science, and mental health interventions
• Collaborative and adaptable , energized by working across universities and with community-based partners
• Curious and proactive , ready to take initiative, think creatively, and improve systems and processes

This role is perfect for someone who values meaningful work at the intersection of research, community partnership, and mental health innovation—and who takes pride in helping a complex, collaborative project run smoothly.

#LI-AW1

Qualifications

Required:

• Bachelor’s degree in psychology, public health, social work, education, or a related field.
• 1–2 years of experience in research coordination, community engagement, or project management.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Comfort working with youth, families, and diverse community stakeholders.
• Demonstrated ability to manage multiple priorities and meet deadlines.

Preferred:

• Experience with IRB submissions, research participant recruitment, or human-centered design methods.
• Familiarity with mental health intervention or prevention research.
• Experience coordinating meetings, workshops, or community advisory groups.
• Proficiency with Microsoft Office, Google Workspace, and data collection software (e.g., REDCap, Qualtrics).

Additional Information

Application Deadline to Apply : December 12, 2025

Hiring Pay Range : Up to $25/hour

Required Application Materials : Resume and cover letter

Term : Two-year, limited-term. Contingent on funding, the position may be extended

Schedule : 30 hours per week. Some evening or weekend hours may be required to support community meetings or events.

At Notre Dame, we know our impact depends on exceptional people, people like you. We are committed to fostering a vibrant, welcoming community. In keeping with our mission, we encourage applications from all who will help build and strengthen our beloved community. We strive to empower every employee to flourish, knowing your success propels Notre Dame to new heights of impact.