Job Description

Title: Development Intern, Women’s Board and Ravinia Associates Operations

• Pre-season hybrid (remote and in office). In office full time throughout the spring/summer season (starting April 15).
• 418 Sheridan Road, Highland Park, IL 60035, USA
• Full-time, Seasonal

Department: Development

Reports to: Manager, Women’s Board and Ravinia Associates Operations

SUMMARY

Gain an inside perspective into the many aspects of the Ravinia Women’s Board and the Ravinia Associates Board. The Women’s Board is a volunteer group of over 120 women who host the annual Gala, raising over $1 million annually, as well as several other events throughout the summer. The Ravinia Associates Board is a premier group of over 100 Chicagoland young professionals who both promote awareness and raise funds for the festival and its programs, primarily through the annual Music Matters Benefit.

While the primary responsibility of this position is providing assistance in all aspects of the Gala and Music Matters Benefit, this role will also have the opportunity to help with other events throughout the summer, and will work periodically with the larger Development Department, as needed.  In this role, you are exposed to a variety of projects related to Ravinia’s mission, serving as great experience for anyone looking to further a career in nonprofit performing arts administration.

Events may be held virtually, in accordance with federal, state, and local COVID-19 regulations to prioritize the safety of our patrons, artists, and staff.

DUTIES AND RESPONSIBILITIES:

• Provide all necessary assistance for the Gala and Music Matters Benefit, including entering names into our database, creating and revising check in materials and making any last minute changes as necessary
• Manage the Music Matters Auction, including tracking all items solicited and confirmed and utilizing online bidding platform OneCause
• Assist with event invitation and RSVP process
• Coordinate set up and registration at several Women’s Board and Ravinia Associates events
• Provide administrative support for the Associate Director and Manager as well as Women’s Board and Ravinia Associates members as needed
• Assist in editing and updating the website to add new events photos and information in real time
• Development assistance, including responding to donor requests via phone and email
• Other duties as assigned

Qualifications

EDUCATION AND EXPERIENCE: 

• Minimum of three years college experience 
• Coursework in arts administration, music, or business preferred

THE IDEAL CANDIDATE HAS:

• The ability to communicate and collaborate with a variety of people from different backgrounds with professionalism and polish
• The ability to work remotely and onsite as needed
• Superior organization and ability to multitask without sacrificing attention to detail
• Excellent analytical and problem-solving skills
• Driven with the ability to self-manage and effectively use downtime without supervision
• Proficiency in Microsoft Office (Word, Excel, Publisher) including mail merge
• Proficiency in Zoom Meetings and related video conferencing tools 
• Must be available to work evenings and weekend hours outdoors (40+ hours per week) during the spring/summer season, especially between the dates of April 24–May 6, 2023 and July 17–July 30, 2023.
• Passion for Ravinia’s mission, particularly music, music education and social services
• To verify your attention to detail, please bold and underline the first sentence in the body of your cover letter

Additional Information

DATES OF POSITION

• January/February 2023 – September 2023 (flexible based on school schedule)

COMPENSATION:

• $15/hour wage and hours over 40/week paid at 1.5x hourly wage
• May be able to use for class credit

ADDITIONAL INFORMATION:

• Qualified applicants must attach
  • Cover Letter (Upload as a PDF under the Additional Attachments option)
  • Resume

Applications are reviewed on a rolling basis. We encourage you to apply as soon as possible but the deadline to apply is January 13, 2023. 

All hiring is contingent upon receiving an approved background check. Please, no phone calls or emails.

All your information will be kept confidential according to EEO guidelines.