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Special Events Project Assistant

NYU Wagner Office of External Affairs

Special Events Project Assistant
New York, NY Part-Time Paid


This role provides an excellent opportunity to develop strong office and communication skills learn about the world of special events and communications, and build an understanding of customer relationship management in a friendly and positive environment.

This role will support the office with the following duties:

  • Assisting with planning and logistics of major school events, including but not limited to: Debates of the Century, major lectures and forum’s, and the Convocation activities
  • Assisting with event preparation and execution including creation of event collateral (nametags, programs, signage, etc.); gathering supplies; event staffing; and other tasks as needed
  • Creating, approving, and tracking RSVPs for events, including event attendance data entry
  • Administrative support including supply inventory, general reporting, filing and errands as needed
  • Interacting with internal and external clients, including email and phone correspondence and attending to day-of event client needs
  • Audio-visual and computer support for events, as necessary
  • Other short-term projects as needed, including research and analysis of event data


Qualified applicants will be detail-oriented with strong organizational and inter-personal skills. Applicants should be able to communicate effectively in person and in writing, and capable of working efficiently in a fast-paced environment. Additionally, applicants should be proficient with Microsoft Word, Excel, Publisher, and presentation software such as PowerPoint. Database experience, especially with Salesforce, a plus. Design experience, such as InDesign or Publisher is preferred but not required. Should have ability to lift 25 lbs.

We are looking for candidates who can work a flexible schedule of approximately 20-30 hours per week. Previous professional office experience and event experience a plus. Positive attitude and ability to think on your feet is a must.

Students applying for this position should have a career focus in Communications, Marketing, Hospitality, Event Management, Educational Leadership, Higher Education, Public Service, or related fields.

About Us

OEA promotes and upholds NYU Wagner’s brand through quality marketing, communications, and events to educate and engage the global community on NYU Wagner’s impact on the world.