Job Description

The McGrath Institute for Church Life is seeking a detail-oriented, proactive, and service-focused Temporary | Administrative Assistant to provide vital support for our Communications team. This limited-term position plays an important role in ensuring the smooth operation of the Institute’s outreach and communications efforts. The ideal candidate will bring organizational excellence, strong communication skills, and the ability to manage multiple priorities with professionalism and discretion.

Key Responsibilities

• Provide administrative support for the Communications department, including scheduling, document preparation, and meeting coordination.
• Manage departmental expense reports and process vendor contracts, invoices, and payments; proactively communicate payment status to stakeholders.
• Draft and edit professional correspondence, meeting minutes, and internal documents.
• Coordinate ordering and inventory of branded items; serve as the primary point of contact for program merchandise requests.
• Partner with the Project Manager to plan and manage annual ordering cycles.
• Assist with other administrative and logistical tasks that support the mission of the McGrath Institute.

Why Join Us

At Notre Dame, our greatest strength is our people. We are committed to fostering a welcoming, inclusive, and mission-driven community. We encourage applications from individuals who will enrich and strengthen our team. Your contributions will help the McGrath Institute extend its impact while supporting your professional growth and success.

Qualifications

• Strong organizational and time-management skills with the ability to balance multiple priorities.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office, Google Workspace, and general administrative software.
• Familiarity with University of Notre Dame systems, including Accounts Payable and BuyND procedures, strongly preferred.
• A collaborative, service-oriented mindset and commitment to the mission of the McGrath Institute.

Additional Information

Application Deadline to Apply : September 18, 2025

Hiring Pay Range : $$20-22/hr

Schedule

• Approximately 15 hours per week.
• Some remote work flexibility available.
• Position expected to run up to one year, not to exceed 900 total hours.

At Notre Dame, we know our impact depends on exceptional people, people like you. We are committed to fostering a vibrant, welcoming community. In keeping with our mission, we encourage applications from all who will help build and strengthen our beloved community. We strive to empower every employee to flourish, knowing your success propels Notre Dame to new heights of impact.