Job Description

Join the University of Notre Dame’s Temporary Administrative Support Pool!

At Notre Dame, talented people are at the heart of everything we do. To ensure our campus divisions have access to top-notch administrative support exactly when they need it, we’re building a pool of pre-qualified temporary administrative professionals, and we want you to be part of it!

This isn’t a typical job posting. Instead, it’s a running position designed to keep a ready list of skilled candidates interested in temporary administrative work across the University. When a department has an urgent need, our Talent Acquisition team will review the pool and connect qualified candidates directly with hiring managers, helping you get matched quickly with meaningful opportunities.

What You’ll Do As a Temporary | Administrative Support Pool Candidate:

• Provide frontline administrative support via phone, email, and in-person communication.
• Manage calendars and schedule meetings using Google Calendar and/or Microsoft Outlook.
• Draft, edit, and proofread written communication and correspondence.
• Coordinate logistics for meetings, events, and conferences (small- and large-scale).
• Prepare reports, presentations, and spreadsheets using Google Suite and Microsoft Office Suite.
• Maintain accurate records, files, and databases.
• Serve as a positive and professional representative of the University.
• Support special projects or other duties as assigned.

Your Next Steps as an Applicant:

1. Click Apply: Submit your application.
2. Complete theTemporary | Administrative Support Pool Google Form: Share your skills, experience and availability.
3. Complete the One-Way Spark Hire Video Interview: Spark Link can be located at the bottom of the Google Form above, or you can click Here.

What Happens After You Apply:

• The Talent Acquisition Consultant Reviews Your Application: Based on your application, video interview, and questionnaire, you may be added to the University’s Temporary | Administrative Support Pool list (or declined if not a match at this time).
• The Talent Acquisition Consultant Will Connect: If selected, a Talent Acquisition Consultant will reach out when a temporary role becomes available that aligns with your skills and availability.

Why Join the Temporary | Administrative Support Pool?

• Be considered for temporary administrative opportunities across campus.
• Gain valuable experience in different departments and divisions at Notre Dame.
• Contribute your skills to meaningful work that supports the University’s mission.
• Are you a recent retiree who wants to stay engaged with the Notre Dame community? This pool offers a flexible way to share your expertise, stay connected, and continue contributing in a meaningful way.

Whether you’re looking to stay connected, gain experience, or share your expertise, apply today to join our Temporary | Administrative Support Pool at the University of Notre Dame!

Qualifications

• Strong verbal and written communication skills.
• Excellent interpersonal skills and ability to foster a positive, collaborative culture.
• Proficiency with Google Suite (Docs, Sheets, Slides, Forms, Calendar) and Microsoft Office Suite.
• Ability to multitask, prioritize, and meet deadlines in a dynamic environment.
• Strong organizational skills and attention to detail.
• Experience with event planning and coordination is a plus.
• Self-starter with the ability to work independently and as part of a team.

Additional Information

Hiring Pay Range : $17.50/ Hour | Commensurate with experience

At Notre Dame, we know our impact depends on exceptional people, people like you. We are committed to fostering a vibrant, welcoming community. In keeping with our mission, we encourage applications from all who will help build and strengthen our beloved community. We strive to empower every employee to flourish, knowing your success propels Notre Dame to new heights of impact.