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Business Coordinator I

Texas A&M University

Business Coordinator I

College Station, TX
Full Time
Paid
  • Responsibilities

    Business Coordinator I A&M System Member : Texas A&M University Department : Academic Affairs Recruiting Office Job Category : Other or Not Specified Job Type : Staff Location : College Station/Bryan Proposed Minimum Salary : Commensurate Job Requisition Number : R-009502 Security Sensitive? : Yes Job Title Business Coordinator I Agency Texas A&M University Department Academic Affairs Recruiting Office Proposed Minimum Salary Commensurate Job Location College Station, Texas Job Type Staff Job Description The Business Coordinator I is responsible for providing staff support on the Sponsored Contracts and Agreements (SCA) Team and coordinating a variety of business activities for the units AABS serves requiring independent judgment relating to sponsored contracts and grants. Primary responsibilities include but are not limited to monitoring and compliance, analysis, creating / allocating transactions through various financial systems, sponsored contract payroll corrections, and reporting. Supports the Scholarships & Financial Aids Student Employment office for the federal and state college work study (CWS) programs, including but not limited to processing payroll corrections, reconciliations and assisting with reporting. Provides business support sponsored student agreements with International Student Services. Required Education and Experience: * Bachelors degree or equivalent combination of education and experience. * Two years of related experience in general office, accounting, or personnel operations. Required Special Knowledge, Skills, and Abilities: * Working knowledge of spreadsheet and word processing. * Good interpersonal communication and customer service skills. * Ability to multi-task and work cooperatively with others. Other Requirements or Other Factors: * Ability to comprehend and apply rules and regulations in a complex environment. * Ability to apply knowledge obtained from training and research to solving problems to obtain the best benefit for the University while maintaining compliance with applicable rules and regulations. * Must be literate in the English language and able to comprehend, give, and follow both written and verbal instructions. * Ability to manage own workload with multiple projects and processes to meet deadlines and maintain a high level of accuracy and professionalism. Self-starter. * Demonstrated initiative. Sense of responsibility and integrity. * Present a professional image. * Work as a team member in a dynamic organization. * Relate well with a diverse staff and student population. * Work well under pressure independently or in a team environment. * Use tact, diplomacy, and judgment in dealing with all customers. * Must comply with Texas A&M System Policy 07.02 Texas Higher Education Fair Lending Practices. * Working beyond the normal business hours may be necessary sometimes to complete duties during peak periods and for meeting reporting deadlines. Preferred Education and Experience: * Bachelors degree in Accounting or closely related field. * Experience in task management and coordination with others. Experience working in higher education, scholarships and financial aid, and/or sponsored contracts and grants. * Experience with Microsoft Office (especially Excel, Word, Outlook and Access). * Experience with more advanced functions in Excel. Experience with FAMIS, Banner(Compass), Entire Connection, Business Objects, AggieBuy, Concur, iPayments, CitiDirect, and Laserfiche. Experience in developing procedures, presentations, and reports. Preferred Special Knowledge, Skills, and Abilities: * Knowledge of scholarships and financial aid, higher education, and TAMU business practices. * Excellent oral and written communication. Problem-solving skills. Responsibilities: * Learns to complete and monitor College Work Study (CWS) payroll corrections for the CS, GV, and HSC programs. * Performs monthly CWS account verifications for main Federal and State accounts, as well as agency contract accounts. * Learns to assist with and serve as backup for coordinating processes with director, team staff, SFA, and FMO, including semester and EOY reconciliations, identifying discrepancies, assisting with managerial and sponsor reports, etc. * Monitors contract accounts and reviews for compliance of proposed activities or purchases and transactions, including review of contract documentation, tracking deadlines, transactional review, coordination with PI, SRS, FMO, Contract Administration and other departments, assistance with contract extensions, budget adjustments, etc. * Coordinates with team, PI, and project staff for reporting and analysis for the sponsored contracts and grants, including identifying potential corrections, providing regular and ad hoc reports that show budget to actual data and trend information for direct contract and cost share accounts, making recommendations, and assisting with sponsor reports and budget changes. * Processes transactions for sponsored contracts for assigned units that AABS serves, including review and approval, and occasional entry and loading of transactions in Laserfiche, AggieBuy, Concur, payment card software, etc. Makes corrections. Coordinates between different AABS and TAMU offices. * Coordinates and monitors other sponsored grant and aid programs, relating to federal aid, grant, and other scholarship or aid. Coordinates the bookkeeping for Short Term Loan (STL) Programs, federal grants, student loans, other scholarships and fellowships, etc. (for CS, GV, and HSC accounts). * Responsible for reconciling or reviewing reconciliations. Works with other AABS teams, SFA, SBS, FMO, and others to resolve any discrepancies and/or adjustments. * Learns to provide updates for fund balances. * Creates and presents reports for quarterly meetings. Prepares reports and files for annual audit. * Completes payroll corrections and Time & Effort review for the sponsored contracts and required cost share, including completion of the forms and attachments, routing for approval, reviewing Time & Effort data prior to approval, etc. Assists other staff as needed. * Coordinates or assists with business functions related to Sponsored Student Agreements, including AggieBuy documents, entering into Excel and Compass, reconciling, and creating support accounts in FAMIS. * Acts as a liaison to Student Business Services 3rd Party Billing, ISS, and Sponsored Student Programs. * Attends departmental trainings and to gain an understanding of how all parts of the University, external parties, and areas within AABS work together and affect the various parts of the financial process for purposes of financial analysis, reporting, risk, and audits. * Responsible for learning, understanding, and staying up-to-date on the various systems, software, reporting, and rules / regulations. * Assists in analyzing SCA processes and forms and makes suggestions to improve accuracy and efficiency. * Learns to backup team members for all their processes and to assist with record retention and audits as needed. * Participates in and may lead AABS or SCA work groups. * Performs other duties as assigned. Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer committed to diversity.

  • Industry
    Education