Title Office Support Specialist - Instructional Services Description Provide administrative, clerical and business support to internal and external customers of Tulsa Tech. Essential Functions Provide customer service communications which may include such duties as: processing enrollments, telephone answering, responding to inquiries and information requests from both internal and external customers, taking accurate and delivering timely messages, providing follow-up for information requests and greeting visitors. Perform administrative tasks, which could include: researching; setting up and maintaining spreadsheets and databases; completing forms; logging or posting information; data entry; maintaining and monitoring budget information; handling of money or vouchers. Produce correspondence, compiling and producing reports, presentations and other documents (both paper and electronic) including drafting of content when appropriate, assuring proofreading for accurate punctuation, grammar and spelling and use of word processing software for producing a professional appearance. Perform duties such as: distributing mail; preparing documents for mailing; maintaining on-line calendars, scheduling and assisting with preparations of meetings, events and/or orientations, maintaining, filing and retrieving records; copying, assembling and distributing materials. Coordinate with administration regarding campus/department expenditures, budget variances, purchasing, payroll and bookstore. Provide back up support in the absence of other support staff or in an overload situation. Participate in cross training efforts as required. Perform tasks and duties relevant to any of various roles or responsibilities assigned by supervision and determined by management to be appropriate for this position. Comply with all policy, procedure, regulation and other communicated requirements as may be in effect for the workgroup or worksite. Position Requirements This position requires a minimum of three years of business experience with an emphasis in administrative tasks and projects within a service organization. Demonstrated proficiency, through third-party assessment, in Microsoft Outlook, Word and Excel required. Full-Time/Part-Time Full-Time Shift Days Education High School Diploma or equivalent Salary Schedule Specialist Hiring Range $23,300 $27,940 annually dependent upon experience, plus $6,600 additional compensation yearly for salary-in-lieu of paid dependent benefit coverage Benefits Employee Health, Dental, Vision, Life, Disability, Sick Leave, Personal Leave, Vacation, Pension Plan, 457 Retirement Savings Plan and 22 paid holidays Closing Date For maximum consideration, deadline for receipt of application material is January 9th. However, the position will remain open until filled. NOTE Tulsa Tech is an Equal Opportunity Employer Req Number SUP-18-00034 Location Administrative Offices- 6111 East Skelly Drive (near 41st Street and Sheridan Road) Tulsa, OK About the Organization Tulsa Tech is the oldest and largest career and technical training center in Oklahoma. We are an independent public school district, with multiple campuses in and around the Tulsa County area. Our school serves secondary students from public school districts throughout Tulsa County, as well as private, parochial and home-schooled students. A significant adult enrollment is also served throughout the year in both full and part-time training programs. We also provide custom training programs for business and industry in NE Oklahoma. We employ school administrators, instructors, and support personnel to accomplish our vision and mission of developing a world-class workforce and preparing people for success in the workplace. STATEMENT: TULSA TECH'S ANNUAL SECURITY REPORT INCLUDES STATISTICS FOR THE PREVIOUS THREE YEARS CONCERNING REPORTED CRIMES THAT OCCURRED ON CAMPUS; IN CERTAIN OFF-CAMPUS BUILDINGS OR PROPERTY OWNED OR CONTROLLED BY TULSA TECH; AND ON PUBLIC PROPERTY WITHIN, OR IMMEDIATELY ADJACENT TO AND ACCESSIBLE FROM, THE CAMPUS. THE REPORT ALSO INCLUDES INSTITUTIONAL POLICIES CONCERNING CAMPUS SECURITY, SUCH AS POLICIES CONCERNING ALCOHOL AND DRUG USE, CRIME PREVENTION, THE REPORTING OF CRIMES, SEXUAL ASSAULT, AND OTHER MATTERS. ANYONE CAN OBTAIN A PAPER COPY OF THIS REPORT BY CONTACTING THE TULSA TECH ENVIRONMENTAL, HEALTH AND SAFETY OFFICE (918.828.5181) OR SECURITY OFFICE (918.828.1092).