Job Description

As a leading healthcare education organization, Unitek Learning’s family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment.

WE ARE LOOKING FOR AN ACADEMIC ADMINISTRATIVE ASSISTANT TO JOIN OUR TEAM.

The Administrative Assistant is a highly motivated and resourceful individual to directly support the Provost and Chief Academic Officer and the needs of the Corporate Academics Department.

RESPONSIBILITIES: 

• Calendar and Contact Management for Chief Academic Officer
• Travel planning, booking, itinerary preparation
• Professional Written Correspondence; including editing and proof-reading and Oral Communication
• Attend meetings, prepare and distribute detailed meeting minutes
• Expense report preparation; review/process expense reports and travel authorizations
• Answer/return phone calls and emails
• Assist with Event Planning, on and off-site meeting coordination
• Assist with academic projects and project documentation
• Maintain project library and files
• Research Issues and Topics
• Conduct Analysis (Quantitative and Qualitative)
• Coordinate Academic Department requests with Nursing, Marketing, Accounting, Legal, HR, and Compliance Departments
• Report Generation; prepare and submit a variety of weekly, monthly, quarterly and annual reports
• Exercise discretion at all times
• Maintain professionalism when dealing with highly sensitive confidential matters
• Any other responsibilities related to office assistance when required
• Other duties as assigned

QUALIFICATIONS:

• Previous experience of minimum 2-years of administrative support experience to senior management or C-Level executives in a fast paced environment
• Associate or Undergraduate Degree
• Experience with calendar scheduling and travel arrangements for senior level management
• Excellent Microsoft Office Skills (Word, Excel, PPT, Outlook) and Adobe Acrobat
• Must have Attention to Detail
• Demonstrated ability to effectively prioritize and manage multiple tasks simultaneously in fast-paced environment, able to remain focused and shift priorities as needed
• Ability to utilize computer-based resources
• Previous experience demonstrating ability to actively learn, listen, and take on multitude of tasks with a positive attitude
• Excellent skills in oral, written, interpersonal communications
• Teamwork style that emphasizes collaboration, teamwork, and facilitation
• Able to stay calm, focused, organized
• Demonstrated ability to prioritize, anticipate, and stay proactive
• Caring and positive attitude

WE OFFER:

• Medical, Dental and Vision starting the 1st of the month following 30 days of employment
• 2 Weeks’ starting Vacation per year.  Increasing based on years of service with company
• 10 paid Holidays and 1 Floating Holiday
• 401K with a Company Match
• Company Paid Life Insurance at 1x’s your annual salary
• Leadership development and training for career advancement
• Tuition assistance and Forgiveness for you and your family up to 100% depending on program

Company Description

Unitek College Founded in 2002, Unitek College is an accredited, private institution that combines unique academic and technical specialties to provide a superior education in the areas of healthcare and nursing. Unitek College offers seven convenient facilities in California with campuses in Fremont, San Jose, Hayward, Concord, South San Francisco, Sacramento and Bakersfield. Unitek College provides healthcare career training, professional development, clinical placement, and employment assistance to its graduates. Unitek College is also a great place to pursue a rewarding and challenging career. We offer a competitive salary, generous benefits, unlimited growth potential, and a collegiate work environment.