Job Description

To apply visit the following link: https://richmond.csod.com/ats/careersite/jobdetails.aspx?site=1&c=richmond&id=2525

SUMMARY:

The Administrative Specialist provides operational and administrative support to the Associate Provost for Faculty (40%), Associate Provost for Academic Integration (40%) and Senior Director of Finance and Operations (20%).

The position is responsible for oversight of assigned project portfolios, which include management of a range of high-visibility University events, faculty workshops, and other initiatives, often independently and with minimal supervision.

RESPONSIBILITIES:

PROVIDES PROJECT MANAGEMENT OVERSIGHT TO THE OFFICE OF THE PROVOST:

• Provides planning, implementation, and oversight for a range of high-visibility Provost Office initiatives
• Oversees the operational and logistical aspects of a range of faculty activities, including colloquy, faculty orientation & mentoring programs, Faculty Learning Committees, mid-career faculty summit, and annual tenure & promotion celebration
• Coordinate biennial faculty Hiring, and Diversity and Search Advocate workshops
• Oversees academic program reviews, which requires high-touch coordination of external reviewers and university stakeholders, as well as the collation financial and operating data for each review
• Oversee logistical requirements for other ad hoc events: venue, scheduling, technology, catering, etc.
• Collaborates and communicates with campus partners, ensures appropriate follow-up, and facilitates resolution of pending matters
• Builds relationships across campus, develops and cultivates professional networks and builds community among stakeholders
• Conduct ad-hoc research and analyses
• Perform other tasks as assigned

PROVIDES ADMINISTRATIVE SUPPORT TO OFFICE OF THE PROVOST:

• Provides calendar management for both Associate Provosts, including the coordination of monthly meetings with Associate Deans from across the University, the Faculty Fellows program, and the Data Science Committee
• Facilitates routine funding requests and budget transfers
• Manages faculty course enhancement grant process
• Processes standard accounting, HR, and Banner forms/entries
• Provides general office support, including records/Box management,
• Provides back-up support for the Executive Assistant to the EVP & Provost

QUALIFICATIONS:

• Demonstrated ability to handle multiple projects with conflicting deadlines
• Excellent time management, organizational skills, and the ability to manage changing priorities effectively and efficiently
• Effective project management skills including the ability to anticipate potential project need and take initiative as appropriate
• Ability to work collaboratively in a team-oriented and fast-paced environment
• Demonstrated ability to recognize where efficiencies can be made, and to implement and manage such solutions
• Interpersonal communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
• High degree of sound judgment, and tact and discretion when handling confidential information
• Excellent writing, editing, and proofreading skills
• Proficiency in Microsoft Office, especially Outlook scheduling functions

EDUCATION & EXPERIENCE:

• Bachelor’s degree preferred; 3-5 years of experience providing administrative and event management support; experience in higher edu

WORK HOURS:

• Full-time, non-exempt position
• Monday – Friday, 8:30 a.m. - 5:00 p.m.; 7.75 hrs./day; 38.75 hrs./week

SALARY STRUCTURE: Pay Grade 5 - SALARY COMMENSURATE WITH EXPERIENCE

COVID-19:

The University of Richmond requires COVID-19 vaccinations for all students, faculty, and staff. The University allows exemptions to this requirement for religious, medical and strong personal conviction reasons. All newly hired employees must report their status within the first two weeks of employment.

ABOUT UR:

At the University of Richmond, we’re creative, inclusive, and determined. We’re Spiders, and our mission is to create positive change in the UR community and beyond. Located minutes from downtown Richmond, Virginia, the University of Richmond (www.richmond.edu) blends the intimacy of a small college with exceptional academic, research, and cultural opportunities usually found only at large institutions. There’s only one place like Richmond.

UR is committed to developing a diverse faculty, staff and student body, and to modeling an inclusive campus community which values the expression of differences in ways that promote excellence in teaching, learning, personal development and institutional success. In keeping with this commitment, our academic community welcomes candidates from diverse backgrounds and candidates who support diversity. EOE