Mail and Copy Center Coordinator Department of auxiliary services POSITION SUMMARY: The Mail and Copy Center Coordinator is responsible for providing oversight, expertise, and administration for the mail and records management and all aspects of copy services for the campus community. This position provides also provides quality, preventative maintenance and service for copiers campus wide. This twelve-month, full-time position requires some weekend hours as needed, and reports directly to the Senior Director of Facilities Operations and Auxiliary Services. ESSENTIAL FUNCTIONS: * Hire, train, schedule and supervise part-time student workers during the school year and one full time summer student worker. * Receive all mail and deliveries to the campus.

• Sort and distribute incoming and outgoing mail campus wide. * Maintain records for all mailbox assignments and combinations. * Oversee copy and electronic document requests submitted to the copy center. * Maintain inventory and ordering of university letterhead, envelopes and business cards. * Order copy paper and office supplies as needed. * Oversee all convience copiers across campus. * Assist with hiring, scheduling and training student workers. * Maintain confidentiality; absolute preservation of confidential information. * Maintain all equipment within the department. * Prepare and manage annual budget. * Maintain inventory of supplies for equipment, operation, and necessary stock. * Ensure excellence and efficiency in customer service. * Perform other related duties as assigned. MINIMUM QUALIFICATIONS: * As a requirement for hire, the insurance company requires that you possess a valid driverâ??s license, auto insurance card and that you can meet the mandated criteria for obtaining Vanguard University driver authorization.High school diploma, college degree preferred. * Knowledge of mail and photocopy equipment; operation, cleaning and preventative maintenance. * General knowledge of Microsoft Word, Excel, Access, Outlook, and Datatel software. * Ability to learn and perform accounting functions to process charges with Quick Books program. * Must possess the capacity to manage multiple tasks simultaneously. * Ability to problem-solve and work with minimal supervision.· Excellent customer service and interpersonal skills to help students, faculty, staff and general public. * Ability to Able to lift and/or move up to 50 pounds, pull, grasp, stoop, and reach to utilize mailboxes, paper supplies, packages and file cabinets. * Ability to climb stairs and walk indoors or outdoors to various offices on campus while carrying mail, packages and supplies. * Capacity to manage multiple tasks simultaneously with minimum supervision. * Ability to accept ownership, be accountable, and deliver on commitments. * Identify problems and resolutions and facilitate change. * Ability to relate to students, faculty, staff and guests of VUSC in a friendly, professional and confidential manner. * Excellent planning, organizing, and time management skills * Good written and oral communication skills. * Able to work in noisy atmosphere caused by the machine sounds. * Knowledge and acceptance of principles and philosophies of Vanguard University, its programs and requirements. SALARY: Full-time position. Salary is commensurate with education and experience and includes a generous benefits package. APPLICATION PROCEDURE: Applicant should submit a completed VUSC Application for Staff Employment and current resume. All applications/resumes/materials must be submitted electronically via e-mail to: RESUME@vanguard.edu . We are located at: Vanguard University of Southern California, 55 Fair Drive, Costa Mesa, CA 92626. Applications will be received until position is filled or until a sufficient number of applications are received. MCC068